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Active Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for District Independence Day Celebration 2026 at Modasa

Bid Publish Date

25-Jul-2026, 9:00 am

Bid End Date

06-Aug-2026, 10:30 am

Value

₹1,70,875

Location

ARVALLI , GUJARAT
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Progress

Issue25-Jul-2026, 9:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers a unique opportunity for experienced electrical and audio equipment providers to supply a temporary sound system for the District Independence Day celebration 2026 in Modasa, Gujarat. The project involves delivering, installing, and supporting high-quality outdoor audio equipment for a large-scale public event scheduled from August 13 to August 15, 2026. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and proven experience in similar projects. The tender emphasizes transparency, timely delivery, and technical excellence, with a total estimated cost of Rs. 1,70,875.34. Participating companies can benefit from government contracts, showcasing their expertise in outdoor event audio solutions. The process involves submission of technical and financial bids through the official portal, with evaluation based on quality, experience, cost, and support capabilities. This is a prime opportunity for vendors seeking government projects in Gujarat, supporting large-scale celebrations and public events.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying a complete temporary sound system suitable for large-scale public events.
  • Ensuring the sound system includes microphones, speakers, amplifiers, and other necessary audio equipment.
  • Installing and testing the equipment at the designated venue in Modasa.
  • Providing technical support during the event dates from August 13 to August 15, 2026, including the rehearsal days.
  • Ensuring sound quality, clarity, and volume meet the standards required for a district-level celebration.

The process involves:

  1. Submission of bid along with all required documents.
  2. Technical evaluation and shortlisting.
  3. Financial bid opening for shortlisted vendors.
  4. Final selection and award of contract.

The vendor must ensure timely delivery, proper installation, and adherence to safety standards. The equipment must be compatible with outdoor use and capable of covering the entire event area.

Equipment Specifications Details
Microphones Wireless and wired
Speakers High-power outdoor speakers
Amplifiers Suitable for outdoor acoustics
Power Supply Stable and uninterrupted
Additional Accessories Cables, stands, and backup equipment

All equipment must conform to the technical standards specified in the tender documents.

Technical Specifications

Parameter Specification
Microphone Wireless and wired, frequency range compliant with standards
Speakers Outdoor high-power, weather-resistant
Amplifiers Capable of handling specified speaker load
Power Supply Uninterruptible power supply with backup
Equipment Compatibility Should support outdoor event requirements

Sequential procedures:

  1. Submit bid with all technical documents.
  2. Technical evaluation by the committee.
  3. Shortlisted bidders are invited for financial bid opening.
  4. Final evaluation and award.

All technical equipment must adhere to the standards outlined in the tender documents, ensuring durability and performance in outdoor conditions.

Financial Requirements

The estimated project cost is Rs. 1,70,875.34, which includes equipment, installation, and technical support. Bidders must submit their financial proposals based on the prescribed format. The payment will be made in phases:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • 20% upon completion and acceptance.
Cost Breakdown Amount (Rs.)
Equipment Rs. 1,20,000
Installation & Setup Rs. 30,000
Technical Support Rs. 20,875.34

All payments are subject to submission of valid invoices and compliance with contractual terms. The bid must be valid for 120 days from the date of submission.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,70,875

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER,Modasa Elect. (R&B) Sub-Division., Modasa

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER,Modasa Elect. (R&B) Sub-Division., Modasa

Address

Circuit House Campus, Malpur Road, Modasa - 383315

Contact Details

[email protected]

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Documents 9

ANNEXURE A.pdf

TENDER_DOCUMENT

ANNEXURE C.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 03.pdf

TENDER_DOCUMENT

SCHEDULE A AND B.pdf

TENDER_DOCUMENT

SBD Document.pdf

TENDER_DOCUMENT

ANNEXURE E.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess GST Registration Certificate.
✓ Must have a valid Electrical Contractor Registration Certificate (E-2 or above class).
✓ Must submit a Bank Solvency Certificate of at least 20% of the estimated project cost (Rs. 34,175.07) from a scheduled or nationalized bank.
✓ Must provide experience certificates for similar large-scale audio-visual projects completed within the last 3 years.
✓ Must submit a bid security deposit of Rs. 2,000 in the form of FDR or exemption certificate.

Financial Qualification Criteria Details
Minimum average annual turnover Rs. 5,00,000
Experience in similar projects At least 2 projects of similar scope
Validity of documents Current calendar year 2026

Important: Bidders must meet all eligibility criteria to qualify for the technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2026 16:02

2. Commercial Stage

06-08-2026 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 2000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER, Modasa Elect. (R&B) Sub-Division., Modasa

Required
3

Upload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2026 (20 Percentage of the Estimated cost)

Required
4

Upload scan copy of the GST Registration Certificate

Required
5

Upload scan copy of the PAN Card

Required
6

Upload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.

Required
7

Upload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
9

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
10

Upload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves supplying and installing a temporary sound system for the District Independence Day celebration 2026 in Modasa, Gujarat. The scope includes providing microphones, speakers, amplifiers, and related accessories, ensuring high-quality outdoor sound coverage. The vendor must handle installation, testing, and technical support during the event dates, including rehearsal days. The project aims to facilitate a successful public celebration with clear audio, covering the entire event area. All equipment must meet specified technical standards and safety norms, with timely delivery and setup as critical requirements.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid Electrical Contractor License issued by the Government of Gujarat, along with GST registration and a valid Electrical Contractor Registration Certificate (E-2 or above). They must submit a Bank Solvency Certificate of at least 20% of the estimated project cost, experience certificates for similar large-scale projects, and all other required documents as specified. Bidders should also have completed at least two similar projects within the last three years and meet financial criteria. All documents must be current and valid for the year 2026.

What are the key dates and deadlines for this tender?

The bid submission opens on 25-07-2026 at 14:30 and closes on 06-08-2026 at 16:00. The evaluation process will be conducted on 06-08-2026, with technical and financial evaluations scheduled at 16:02 and 16:05 respectively. The successful bidder will be notified after evaluation, and the project is expected to commence before the event dates, with the main celebration scheduled from 13-08-2026 to 15-08-2026. All deadlines are strict, and late submissions will be rejected.

How can bidders participate and submit their bids?

Bidders must download the tender documents from the official portal, fill out the required forms, and upload all necessary documents electronically before the deadline. The process includes submitting the Tender Fee of Rs. 600 and the EMD of Rs. 2000 via specified formats. Bids must be submitted through the nProcure portal, following the instructions provided. A vendor training session is available every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders. Ensure all documents, including licenses and certificates, are valid and complete to avoid disqualification.

What are the evaluation criteria for this tender?

The evaluation will be based on:

  • Technical compliance and quality of equipment (40%)
  • Bidder’s experience and past performance (30%)
  • Cost competitiveness (20%)
  • Delivery schedule and technical support (10%)

Bidders must meet minimum qualifying marks in each category, with a minimum of 50% in technical evaluation to qualify for financial bidding. The final selection will be based on the total score, emphasizing technical quality and experience. The department reserves the right to reject bids that do not meet the minimum criteria.

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