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Active Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for Kheda District Independence Day Celebration 2026

Bid Publish Date

27-Jul-2026, 3:00 pm

Bid End Date

06-Aug-2026, 6:30 am

Value

₹2,63,710

Location

NADIAD , GUJARAT
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Progress

Issue27-Jul-2026, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an exciting opportunity for electrical and audio equipment providers to supply a temporary sound system for the Kheda district's Independence Day celebration on 15th August 2026. Managed by the Roads and Buildings Department of Gujarat, this project involves delivering high-quality audio equipment, setup, and technical support for a large-scale public event. Bidders must meet strict eligibility criteria, including valid electrical contractor registration, experience in similar projects, and compliance with safety standards. The tender process is conducted online via the NProcure portal, with detailed specifications, evaluation criteria, and deadlines clearly outlined. Participating companies should be prepared to submit comprehensive proposals, demonstrating technical expertise and competitive pricing. This project is ideal for experienced electrical contractors, event service providers, and audio equipment suppliers seeking to contribute to a significant government celebration, ensuring a successful and memorable event for the community.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying a complete temporary sound system suitable for district-level celebrations.
  • Ensuring the sound system covers the entire venue with clear audio quality.
  • Setting up and testing the equipment before the event.
  • Providing technical support during the event.
  • Removing all equipment post-event.

The process involves:

  1. Submission of bid with required documents.
  2. Evaluation and shortlisting of qualified bidders.
  3. Contract award and signing.
  4. Delivery and installation of sound system as per specifications.
  5. Conducting trial runs and final adjustments.
  6. Event day support.

The detailed specifications and conditions are outlined in the tender documents, available for download.

Technical Specifications

The sound system must include:

Parameter Specification
Power Output Minimum 10,000 Watts RMS
Frequency Response 50 Hz - 20 kHz
Coverage Area Minimum 2000 sq meters
Equipment Speakers, amplifiers, microphones, mixers, cables
Power Supply Stable and backup capable

The installation must follow safety standards and be compliant with local regulations. Bidders should provide detailed technical datasheets and setup procedures in their proposal.

Financial Requirements

The total estimated budget for this project is Rs. 2,63,709.74. Payment terms are:

  • 50% advance upon contract signing.
  • Remaining 50% after successful completion and acceptance.

Cost breakdown includes equipment rental, setup, testing, and support services. Bidders must submit a detailed financial proposal aligned with the tender guidelines, including all taxes and charges.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹2,63,710

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD

Bid Opening Authority

DEPUTY EXECUTIVE ENGINEER, NADIAD ELECTRICAL SUB DIVISION, NADIAD

Address

BLOCK D, ROOM NO 105, SARDAR PATEL BHAVAN, NADIAD

Contact Details

[email protected]

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 7

Annexure Sound.pdf

TENDER_DOCUMENT

DTP.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 13.pdf

TENDER_DOCUMENT

PQ for Sound.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following criteria:

  • ✓ Must have valid electrical contractor registration (E-2 or above category).
  • ✓ Must submit a demand draft of Rs. 600 as tender fee.
  • ✓ EMD of Rs. 2650 in FDR format, valid for at least 165 days.
  • ✓ Current bank solvency of at least 20% of the tender amount.
  • ✓ Valid PAN and GST registration.
  • ✓ Experience in executing similar sound system projects at district or state level within the last five years.
  • ✓ Submission of Form 3A for similar work.
  • ✓ Signed copy of the special conditions (Annexure).

Bidding Process

Process Timeline

1. Preliminary Stage

06-08-2026 12:02

2. Commercial Stage

06-08-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Kindly attach scan copy of Scan Copy of Tender fee Rs. 600 As per NIT (only Demand Draft is Valid) In Favour of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (D.D. must be purchase from the account Bidder).

Required
2

• Kindly attach scan copy of Scan Copy of E.M.D of Minimum Rs. 2650.00 As per NIT in FDR Format only (Not less than 165 days) In Favour of Executive Engineer, Ahmedabad Electrical Division No.2, Ahmedabad from any Nationalized / Schedule Bank. (FDR must be purchase from the account Bidder & Exemption certificate not valid).

Required
3

• Kindly attach Scan copy of Current Calendar Bank Solvency of 20 Percentage of Amount Put to Tender of Nationalized / Schedule Bank Issued in Calendar year 2026.

Required
4

• Upload Scanned copy of Permanent Account Number (PAN)

Required
5

• Upload Scanned copy of GST number

Required
6

• Upload scanned copy of E-2 and above category registration (Electrical). (Renewal receipt of registration and contractor licence will not be valid.) • Upload scanned copy of valid electric contractor licence.

Required
7

• Upload scanned copy of valid electric contractor licence.

Required
8

• Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May/21 June yoga day Celebration programme (only Sound system work/Public address system on location of district level & state level celebration allowed, Sound work at Vehicle Parking area will not be considered)

Required
9

• Upload signed scan copy of the Special conditions (Annexure)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 6th August 2026 at 12:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in the tender?

Participants must submit:

  • Demand Draft of Rs. 600 for tender fee
  • EMD in FDR format of Rs. 2650
  • Valid electrical contractor registration
  • PAN and GST registration copies
  • Experience proof via Form 3A
  • Signed special conditions (Annexure)
    All documents must be scanned and uploaded as per the tender guidelines.
What technical specifications must the sound system meet?

The sound system should provide a minimum power output of 10,000 Watts RMS, cover an area of at least 2000 sq meters, and include speakers, amplifiers, microphones, and cables. Equipment must comply with safety standards and be capable of backup power supply.

How will the evaluation of bids be conducted?

Bids will be assessed based on technical competence (50%), price (30%), and compliance with specifications (20%). A minimum technical score of 70% is required for qualification. The highest scoring bid will be awarded the contract.

Who can I contact for support during the bidding process?

For assistance, contact the Deputy Executive Engineer at [email protected]. Support is also available via the (n)Code Solutions support team at Ahmedabad, contact details provided in the tender documents.

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