Invitation to Bid - D21387/23-24/02/1st call/D in MUMBAI, MAHARASHTRA
N/A
MUMBAI, MAHARASHTRA
Posted:
11 April 2025
Closed:
25 April 2025
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Providing Temporary Sound System at Panchmahotsav 2025 Pavagadh
Bid Publish Date
05-Dec-2025, 8:00 pm
Bid End Date
16-Dec-2025, 12:01 pm
Value
₹1,44,061
Location
Progress
Issue05-Dec-2025, 8:00 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
3
This government tender offers a unique opportunity for qualified electrical and event service providers to supply a temporary sound system for the Panchmahotsav 2025 celebration at Pavagadh, Gujarat. The project involves installing, operating, and dismantling high-quality audio equipment over a four-day outdoor event in December 2025. Bidders must meet strict eligibility criteria, including valid licenses, experience in large event setups, and financial stability. The tender process is conducted electronically via the nProcure portal, emphasizing transparency and fairness. With an estimated value of INR 1,44,061, this project is ideal for companies specializing in audio-visual equipment, electrical contracting, and event management. The successful bidder will ensure seamless audio support during the festivities, contributing to a memorable cultural celebration. This is a prime opportunity for contractors and service providers to showcase their expertise in outdoor event support, with clear specifications, competitive bidding, and timely execution.
Scope Of Work
The selected vendor will be responsible for:
- Supplying and installing a temporary sound system suitable for outdoor event settings.
- Ensuring the sound system covers the Amphitheatre area with clear audio output.
- Providing technical support and operational assistance during the event dates.
- Conducting testing and commissioning of the sound system prior to the event.
- Removing equipment and restoring the site post-event.
Key deliverables include:
- Fully functional sound system with microphones, speakers, amplifiers, and mixing consoles.
- On-site technical staff during the event.
- Compliance with safety standards and noise regulations.
Process flow:
- Submit bid with all required documentation.
- Attend pre-bid meeting (if scheduled).
- Receive tender approval and sign contract.
- Deliver and install equipment as per specifications.
- Conduct testing and handover.
- Provide on-site support during event.
- Dismantle and remove equipment after the event.
| Specification | Details |
|---|---|
| Event Duration | 25/12/2025 to 28/12/2025 |
| Area | Amphitheatre, Pavagadh |
| Equipment | Microphones, Speakers, Amplifiers, Mixers |
| Power Supply | As per site requirements |
| Technical Support | On-site during event |
Note: All equipment must meet the technical standards specified in the tender documents.
Technical Specifications
The sound system must include high-quality speakers, microphones, amplifiers, and mixing consoles capable of outdoor outdoor acoustics. Equipment should be weather-resistant and compliant with safety standards. Power supply must be stable and sufficient to support all equipment. The system should support wireless and wired microphones, with a minimum coverage of 200 meters radius. The technical parameters include:
| Parameter | Specification |
|---|---|
| Power Output | Minimum 10kW |
| Frequency Range | 20Hz - 20kHz |
| Microphone Types | Wireless & Wired |
| Connectivity | Bluetooth, Wi-Fi |
| Weather Resistance | IP65 or higher |
The vendor must follow a sequential process:
- Submit technical proposal.
- Attend site inspection (if required).
- Install and test equipment.
- Conduct trial run before the event.
- Provide operational support during the event.
Financial Requirements
The estimated project cost is INR 1,44,061. The payment will be made in two installments:
- 50% upon installation and successful testing.
- 50% after successful completion of the event and dismantling.
| Cost Component | Amount (INR) |
|---|---|
| Equipment Rental | 100% of tender value |
| Installation & Testing | Included |
| Support & Dismantling | Included |
Bidders must submit a detailed financial proposal along with the bid, including breakdowns for equipment, installation, support, and any other applicable costs. Payment terms are subject to contract agreement and compliance with deliverables.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, GODHRA
Bid Opening Authority
EXECUTIVE ENGINEER, ELECTRICAL (R&B) DIVISION, GODHRA
Address
Office of the Executive Engineer, Godhra Electrical (R&B) Division, 1st Floor, Juni GERI, Civil lines Road, Godhra 389001
Contact Details
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Documents 4
01. E Tender Notice No 04 of 2025-26.pdf
TENDER_DOCUMENT
02. Schedule B.pdf
TENDER_DOCUMENT
03. NIT.pdf
TENDER_DOCUMENT
04. SBD Electrical.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have a valid Electrical Contractor License of E-2 Class or above issued by the IMP Department.
✓ Must submit a valid Electrical Contractor Registration and GST registration.
✓ Must provide a Bank Solvency Certificate of at least 20% of the tender value from a nationalized or scheduled bank for the year 2025.
✓ Must have completed at least one similar work (sound system setup for large events) in Gujarat within the last five financial years, with work order and bill documentation.
✓ Must submit a non-blacklisting declaration on a minimum Rs. 100 stamp paper, dated after the tender publication.
✓ Annual turnover for any one of the last five financial years (2020-2025) should be at least twice the estimated cost (INR 144,061).
| Qualification Parameter | Minimum Requirement |
|---|---|
| Electrical License | E-2 Class or above |
| Bank Solvency | 20% of tender value |
| Similar Work | 1 project in last 5 years |
| Annual Turnover | 2 times of estimated cost |
| Blacklist Status | Not blacklisted in last 5 years |
Bidding Process
Process Timeline
1. Preliminary Stage
16-12-2025 13:00
2. Commercial Stage
16-12-2025 13:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan copy of Tender fee in form of DD
Required 2
Scan copy of FDR for EMD (Minimum for 180 days). Due to urgency of the work EMD will be converted into Security Deposit. (Exemption Certificate / Demand Draft is not valid for Qualifying Criteria)
Required 3
Scan copy of PAN Card
Required 4
Scan copy of Current Year Bank Solvency Certificate of Minimum 20 percentage Amount put tender of Nationalized/Schedule Bank of year 2025
Required 5
Scan copy of GST Registration
Required 6
Scan Copy of Electrical Contractor Registration of E-2 Class & Above (Renewal Receipt will not be Considered)
Required 7
Scan Copy of Valid Electrical Contractor License issued by the IMP Department. (Renewal Receipt will not be Considered)
Required 8
Scan Copy of Form 3A of one similar work of state/District level Program in Gujarat State (Work carried out under state govt only) completed in last five financial years for an amount not less than 50 percentage of Amount put to tender. (Authority will ask for scanned copy of work order-Bill which must be submitted for verification within 2 hrs. by mail.).
Required 9
Bidder has to submit declaration on Minimum 100 Rs stamp paper that it is not blacklisted by any government department in last 5 years. It must be date after tender publish date
Required 10
Annual Turnover in any one of the last Five Financial years (2020-2025) ending 31st March of the previous financial year, should be at least 2 times of the Estimated cost
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to select a qualified vendor to provide a temporary sound system for the Panchmahotsav 2025 celebration at Pavagadh, Gujarat. The objective is to ensure high-quality audio support during the four-day event from 25th to 28th December 2025, specifically for the Amphitheatre area, enhancing the festive experience for attendees while adhering to safety and noise regulations.
Who is eligible to participate in this tender?
Eligible bidders must possess a valid Electrical Contractor License (E-2 Class or above) issued by the IMP Department, have relevant experience in large event sound system setups, and meet financial criteria including a Bank Solvency Certificate of at least 20% of the tender value. They must also provide necessary registration documents, non-blacklisting declarations, and demonstrate past experience with similar projects in Gujarat within the last five years.
What are the key technical specifications required for the sound system?
The sound system must include weather-resistant speakers, microphones, amplifiers, and mixers capable of outdoor acoustics. It should support wireless and wired microphones, with a minimum power output of 10kW and a frequency range of 20Hz - 20kHz. Equipment must meet IP65 weather resistance standards and ensure clear audio coverage over the Amphitheatre area during the event.
What is the bidding process and important deadlines?
Bidders must register on the nProcure portal, download tender documents, and submit their technical and financial bids electronically before the deadline of 16th December 2025 at 12:01 PM. The bid opening will be held on the same day at 13:00. Evaluation results are expected shortly after, with the project scheduled to commence from 25th December 2025. All submissions must adhere strictly to the specified timelines.
How is the bid evaluation carried out?
Bids are evaluated based on eligibility, technical compliance, and cost. The criteria include license validity, experience, equipment quality, and financial stability. The evaluation weights are 30% for eligibility, 40% for technical compliance, and 30% for financial offers. Bidders must meet minimum thresholds in each category to qualify for contract award, ensuring transparency and fairness in selection.
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Documents 4
01. E Tender Notice No 04 of 2025-26.pdf
TENDER_DOCUMENT
02. Schedule B.pdf
TENDER_DOCUMENT
03. NIT.pdf
TENDER_DOCUMENT
04. SBD Electrical.pdf
TENDER_DOCUMENT