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Government Tender for Providing & Erecting Public Address System at Bhaktraj Dada Khachar Arts College

Bid Publish Date

15-Apr-2025, 2:30 pm

Bid End Date

01-May-2025, 10:30 am

EMD

₹9,500

Value

₹9,18,330

Location

BHAVNAGAR , GUJARAT

Progress

Issue15-Apr-2025, 2:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 4

PUBLIC ADDRESS SYSTEM ELECTRICAL AUDIO VIDEO EQUIPMENT MUSICAL FOUNDATION

This government tender offers an opportunity for qualified electrical contractors to provide and install a Public Address System at Bhaktraj Dada Khachar Arts and Commerce College in Gujarat. The project involves supplying, erecting, and commissioning a modern PA system designed for outdoor campus environments, ensuring enhanced communication facilities. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The tender process is transparent, with detailed technical specifications and a clear evaluation methodology. With a project cost estimated at ₹9,18,330.41 and a completion period of just 15 days, this tender is ideal for experienced firms specializing in campus electrical systems and public address solutions. The process emphasizes compliance, quality, and timely delivery, supporting Gujarat's commitment to improving educational infrastructure through transparent government procurement.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying all necessary materials, equipment, and accessories for the Public Address System.
  • Erecting and installing the PA system at designated locations within the college premises.
  • Ensuring all installations meet the technical specifications and safety standards.
  • Testing the system for proper operation and quality assurance.
  • Providing training and documentation for college staff on system operation.

The process includes:

  1. Site survey and assessment.
  2. Procurement of approved equipment and materials.
  3. Installation of speakers, amplifiers, microphones, and control units.
  4. System testing and commissioning.
  5. Handover and training.
Equipment Specifications Details
Power Output Minimum 500W
Speaker Type Weatherproof, wall-mounted
Microphone Wireless, handheld
Control System Remote accessible

The contractor must ensure minimal disruption during installation and adhere to all safety protocols.

Note: All work must be completed within 15 days of contract signing, with adherence to the technical and safety standards specified in the tender documents.

Technical Specifications

The Public Address System must include weatherproof, wall-mounted speakers with a minimum power output of 500W, suitable for outdoor campus environments. The system should feature wireless handheld microphones and a remote-controlled amplifier with digital connectivity options. All equipment must comply with IS standards and be approved for outdoor use. The installation process involves:

  • Site assessment and marking installation points.
  • Mounting speakers at optimal locations for coverage.
  • Connecting microphones and amplifiers to the control system.
  • Conducting system calibration and testing.
Parameter Specification
Power Output ≥ 500W
Speaker Type Weatherproof, wall-mounted
Microphone Wireless, handheld
Control Remote and manual
Certification ISI or equivalent

The system must be capable of covering the entire college campus with clear audio, with easy access for maintenance and operation.

Financial Requirements

The estimated project cost is approximately ₹9,18,330.41. The financial breakdown includes:

Item Cost (₹)
Equipment & Materials 5,00,000
Labour & Installation 2,50,000
Testing & Commissioning 50,000
Miscellaneous & Contingency 1,18,330.41

The bidder must submit a bid valid for 90 days, with an earnest money deposit of ₹9,500 in the form of FDR or exemption certificate. Payment terms will be as per the contract, with 50% advance upon order and the remaining 50% after successful commissioning. The total bid amount should be inclusive of all taxes, duties, and applicable charges.

Documents 6

નિવિદા -૧.pdf

TENDER_DOCUMENT

tender details Updated DADA Kachar Collage gadhda.pdf

TENDER_DOCUMENT

SBD WTIH ELE BOOKLET FOR DEE LEVEL.pdf

TENDER_DOCUMENT

SCH-A.pdf

TENDER_DOCUMENT

SCH-B.pdf

TENDER_DOCUMENT

Make List- Gadhda Collage Sound System.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid Electrical Contractor license issued by the IMP Department.
✓ Certified copy of Income Tax PAN Card.
✓ Solvency Certificate from a Schedule/Nationalized Bank for the year 2025, minimum 20% of the estimated project cost.
✓ GST Registration certificate.
✓ Scan copy of Tender Fee of ₹900.
✓ Scan copy of EMD in FDR form or exemption certificate.
✓ Valid Registration Certificate in E-2 Class or above.
✓ Proven experience in executing similar public address or campus electrical projects.
✓ Evidence of having a local office or service center within Gujarat.

Qualification Requirement Details
License Valid electrical contractor license (E-2 Class & above)
Experience At least one similar project completed in the last 3 years
Financial Minimum solvency of ₹1,83,666.08 (20% of estimated cost)
Registration GST and local Gujarat office evidence

Note: All documents must be valid, clear, and submitted within the specified deadline to qualify for the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

01-05-2025 16:05

2. Commercial Stage

01-05-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025 (Minimum 20 of Estimated cost, issued in 2025)

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)

Required
8

Agency having experience of Similar type of Work.

Required
9

Documentary evidence for local office/service center in Gujarat

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is May 1, 2025, at 4:00 PM. Bidders must upload all required documents and bids before this time via the official online portal. Late submissions will not be accepted.

What are the eligibility criteria for bidders?

Eligible bidders must possess a valid Electrical Contractor license (E-2 Class or above), provide a solvency certificate of at least 20% of the estimated project cost, have GST registration, and demonstrate experience in similar public address system installations. All documents must be valid and submitted as per the tender guidelines.

How can I participate in the online bidding process?

To participate, bidders should register on the official tender portal, attend the free vendor training sessions held every Saturday, and ensure they have a valid Digital Certificate for signing bids. All bids must be uploaded electronically before the deadline, following the detailed instructions provided in the tender documents.

What is the scope of work involved in this tender?

The scope includes supplying, installing, and commissioning a weatherproof, wall-mounted Public Address System with wireless microphones, amplifiers, and remote control units. The work involves site assessment, procurement, installation, testing, and training within a 15-day period. All work must adhere to technical standards and safety regulations.

What is the estimated project cost and payment terms?

The estimated cost is approximately ₹9,18,330.41. Payment terms include a 50% advance upon order and the remaining 50% after successful system commissioning. The bid must be inclusive of all taxes and charges, valid for 90 days from submission.