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Open Miscellaneous NPROCURE

Government Tender for Providing & Erecting Public Address System at Bhavnagar Arts College

Bid Publish Date

03-May-2025, 5:40 am

Bid End Date

16-May-2025, 10:30 am

EMD

₹2,600

Value

₹2,54,156

Location

BHAVNAGAR , GUJARAT

Progress

Issue03-May-2025, 5:40 am
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

PUBLIC ADDRESS SYSTEM ELECTRICAL AUDIO VIDEO EQUIPMENT MUSICAL FOUNDATION

This government tender offers electrical contractors the opportunity to bid for providing and installing a Public Address System at Bhavnagar Arts College. The project aims to enhance campus communication infrastructure by installing high-quality audio equipment, including speakers, amplifiers, and microphones, compliant with national standards. The tender is issued by the Roads and Buildings Department, Gujarat, with a project cost estimated at ₹2,54,156.40. Bidders must meet strict eligibility criteria, including valid licenses, tax registrations, and experience in similar projects. The process involves electronic submission of bids, technical and financial evaluations, and adherence to deadlines. The project completion timeline is detailed in the tender documents, with a 90-day bid validity. This is an excellent opportunity for qualified electrical firms to participate in a transparent, government-funded project aimed at improving educational infrastructure in Gujarat.

Scope Of Work

The scope of work includes:

  • Supplying all necessary equipment and materials for the Public Address System.
  • Erecting and installing the system at designated locations within the college premises.
  • Ensuring system integration with existing infrastructure.
  • Testing and commissioning of the installed system.
  • Providing training and documentation to college staff.

Key deliverables:

  • Complete supply of PA system components.
  • Proper installation and setup.
  • System testing and operational certification.
  • Documentation and user manuals.

Sequential process:

  1. Site inspection and finalization of locations.
  2. Delivery of equipment.
  3. Installation and wiring.
  4. System testing.
  5. Handover and training.
Specification Details
Power Supply 220V / 50Hz
Coverage Area Approx. 2000 sq. meters
Equipment Type Public Address Speakers, Amplifiers, Microphones
Compliance Standards As per BIS and IEC norms

Technical Specifications

The tender requires the supply and installation of a high-quality Public Address System capable of covering approximately 2000 sq. meters. The system should include robust speakers, amplifiers, and microphones compliant with BIS and IEC standards. The technical parameters include:

  • Power Supply: 220V / 50Hz
  • Coverage: Up to 2000 sq. meters
  • Equipment: Weatherproof speakers, digital amplifiers, wireless microphones
  • Control System: Remote operation with user-friendly interface
  • Durability: Suitable for outdoor installation with weather resistance

Installation Process:

  1. Site survey and marking.
  2. Mounting of speakers at designated locations.
  3. Wiring and connection to power sources.
  4. Integration with existing electrical infrastructure.
  5. System calibration and testing.

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Technical Specifications:

  • Power Output: Minimum 100W
  • Frequency Response: 50Hz to 15kHz
  • Signal-to-Noise Ratio: >80dB
  • Connectivity: Bluetooth, AUX, USB

Financial Requirements

The estimated project cost is approximately ₹2,54,156.40. The financial bid should include a detailed breakdown:

Cost Component Estimated Cost (₹)
Equipment & Materials 1,50,000
Labour & Installation 70,000
Testing & Commissioning 20,000
Miscellaneous 14,156.40

Payment Schedule:

  • 30% advance upon award.
  • 50% after installation completion.
  • 20% after successful testing and handover.

All payments are subject to submission of valid invoices and certification from the Engineer-in-Charge.

Documents 6

nivida-01.pdf

TENDER_DOCUMENT

tender details.pdf

TENDER_DOCUMENT

sch-A.pdf

TENDER_DOCUMENT

sch-b.pdf

TENDER_DOCUMENT

SBD WTIH ELE BOOKLET FOR DEE LEVEL.pdf

TENDER_DOCUMENT

Make for sound.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have a valid Electrical Contractor license issued by the IMP Department.
✓ Must provide a certified copy of Income Tax PAN Card.
✓ Solvency Certificate from a Schedule/Nationalized Bank for 2025, covering at least 20% of the estimated project cost.
✓ GST Registration certificate.
✓ Scan copy of Tender Fee payment receipt.
✓ Scan copy of EMD in FDR form or exemption certificate.
✓ Valid registration certificate in E-2 class or above.
✓ Proven experience in executing similar Public Address System projects.
✓ Evidence of having a local office or service center in Gujarat.

Financial Qualification Details
Minimum Annual Turnover ₹10,00,000
Experience in similar projects At least 2 projects in last 3 years
Technical Capability Demonstrated technical expertise in PA systems

Bidding Process

Process Timeline

1. Preliminary Stage

16-05-2025 16:05

2. Commercial Stage

16-05-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Latest valid license of Electrical Contractor issued by the IMP Department.

Required
2

Certified copy of Income Tax PAN Card.

Required
3

Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025 (Minimum 20 of Estimated cost, issued in 2025)

Required
4

GST Registration certificate.

Required
5

Scan Copy of Tender Fee

Required
6

Scan Copy of EMD in FDR Form / Exemption Certificate

Required
7

Valid Registration Certificate in appropriate class. (E-2 Class & above)

Required
8

Agency having experience of Similar type of Work.

Required
9

Documentary evidence for local office/service center in Gujarat

Required
10

Valid Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C; dtd. 3.9.2016).

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing and erecting a Public Address System at Bhavnagar Arts College. The scope includes supply, installation, testing, and commissioning of high-quality PA equipment, ensuring coverage of approximately 2000 sq. meters, in accordance with specified technical standards.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid Electrical Contractor license (E-2 class or above), GST registration, and demonstrate experience in similar projects. They must also submit necessary documents like Income Tax PAN, solvency certificate, and proof of local office in Gujarat.

What are the key dates and deadlines for this tender?

The bid submission starts on 03-05-2025 at 11:10 AM and closes on 16-05-2025 at 4:00 PM. Technical evaluation occurs on 16-05-2025 at 4:05 PM, with financial bid opening scheduled for 16-05-2025 at 4:10 PM. Bidders should adhere strictly to these dates.

What is the estimated project cost and bid validity?

The estimated project cost is approximately ₹2,54,156.40, and the bid offer remains valid for 90 days from the date of submission, ensuring sufficient time for evaluation and award process.

How can bidders access the tender documents and support?

Tender documents are available for download free of cost from the official portal. Bidders can attend training sessions at Ahmedabad or contact n)code solutions for technical support. All submissions must be made electronically via the nProcure portal, with required Digital Certificates for signing bids.