Government Tender for Purchase of 10,000 Domestic Prepaid Smart Meters G 1.6 with 10-Year Maintenance
Progress
This government tender offers a significant opportunity for suppliers specializing in smart metering technology to supply 10,000 domestic prepaid smart meters G 1.6 for Vadodara Gas Limited. The project involves a two-year ARC contract with an additional 10 years of comprehensive maintenance, aimed at upgrading energy infrastructure. Bidders must meet strict eligibility criteria, technical specifications, and submit all required documentation through an online e-procurement platform. The tender process emphasizes transparency, quality, and experience, with evaluation based on technical compliance, cost, and past performance. This is an excellent chance for manufacturers, suppliers, and energy solution providers to collaborate with a government entity on a large-scale smart energy project. The procurement process is structured to ensure fairness and efficiency, with clear deadlines and evaluation criteria. Interested companies are encouraged to participate in free training sessions and submit competitive bids to secure this strategic government contract.
Scope Of Work
The selected bidder will be responsible for:
- Supplying 10,000 units of domestic prepaid smart meters G 1.6.
- Ensuring all meters meet the specified technical standards and quality parameters.
- Providing installation, commissioning, and testing support.
- Offering comprehensive maintenance services for 10 years post-installation.
- Adhering to the project timelines, with a completion period of 24 months.
The key deliverables include:
- Delivery of the smart meters to Vadodara Gas Limited’s specified address.
- Submission of all required technical and financial documentation.
- Providing training and support to the utility staff.
- Ensuring compliance with government and industry standards.
Bidder must follow these steps:
- Register on the e-procurement portal.
- Download the tender documents and understand the scope.
- Submit the tender fee and EMD as per the instructions.
- Prepare and upload all mandatory documents.
- Participate in the bid opening and evaluation process.
| Technical Specifications | Requirements |
|---|---|
| Meter Type | Domestic prepaid smart meter G 1.6 |
| Communication Interface | Compatible with existing infrastructure |
| Power Supply | 230V AC, 50Hz |
| Certification | BIS, IEC standards |
| Maintenance Period | 10 years |
The bidder must ensure all technical parameters are met and provide detailed compliance documentation along with the bid.
Technical Specifications
The smart meters should conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Model | G 1.6 |
| Communication | Wireless or wired interface compatible with existing infrastructure |
| Power Supply | 230V AC, 50Hz |
| Accuracy Class | Class 1.0 or better |
| Data Storage | Secure, tamper-proof memory |
| Certification | BIS, IEC 62052-11, IEC 62053-21 |
| Operating Temperature | -10°C to +55°C |
The process involves:
- Designing and manufacturing meters as per standards.
- Conducting testing and certification.
- Delivery to Vadodara Gas Limited.
- Installation and commissioning.
- Providing ongoing maintenance and support.
Financial Requirements
The estimated budget for this project is between INR 3.75 crore to INR 4.5 crore, based on the unit cost of the smart meters and maintenance services. The cost breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Smart meters (10,000 units) | 3 crore |
| Installation & commissioning | 50 lakh |
| 10-year maintenance | 50 lakh |
| Contingency & miscellaneous | 25 lakh |
Payment terms are structured as:
- 30% advance upon contract signing.
- 50% on delivery and successful testing.
- 20% after completion of installation and acceptance.
All payments will be subject to submission of valid invoices and compliance certificates. Bidders must include detailed financial proposals aligned with these terms.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹7,500
Contract Form
Buy
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
01-09-2026 18:01:00
Document Download End
05-10-2026 13:59:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Pipe / Fittings
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
Bid Docs Prepaid Domestic Smart Meter P321.pdf
TENDER_DOCUMENT
GCC Goods - VGL.pdf
TENDER_DOCUMENT
Replies_to_Bidders_Queries Prepaid Domestic Smart Meter P320.pdf
TENDER_DOCUMENT
Corrigendum - 1 Prepaid Domestic Smart Meter P321.pdf
TENDER_DOCUMENT
Corrigendum - 1_Revised Prepaid Domestic Smart Meter P321.pdf
TENDER_DOCUMENT
Scope of Work - Amended.pdf
TENDER_DOCUMENT
RTBQ_Additional Prepaid Domestic Smart Meter P321.pdf
TENDER_DOCUMENT
RTBQ_Additional II Prepaid Domestic Smart Meter P321.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
05-10-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
✓ Must have valid registration and licensing for manufacturing or supplying smart meters.
✓ Proven experience in delivering similar projects within the last 3 years.
✓ Financial stability demonstrated through audited financial statements.
✓ Must possess necessary certifications such as BIS, IEC, or equivalent.
✓ Compliance with government procurement guidelines and standards.
| Qualification Criteria | Details |
|---|---|
| Turnover | Minimum of INR 5 crore in the last financial year |
| Experience | At least 2 similar projects in smart metering |
| Certification | BIS, IEC, or equivalent standards |
| Financial Documents | Audited financial statements for the past 3 years |
| Legal Compliance | Valid GST, PAN, MSME registration (if applicable), EPFO, ESIC |
Important: Bidders must submit all documents in the prescribed formats and ensure eligibility before bid submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 21st September 2026 at 14:00 hours. Bidders must upload all required documents and complete submission before this time to be considered.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Tender Fee Copy
- EMD Copy
- Technical BEC Documents
- Financial BEC Documents
- Company registration documents (PAN, GST, MSME, EPFO, ESIC)
- Complete bid documents including GCC, drawings, and queries responses.
All documents must be in the specified formats and submitted via the e-procurement portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price (30%), experience (10%), and financial stability (10%). Bidders must meet minimum qualifying marks in technical evaluation to proceed to financial assessment.
Can I attend training sessions for the e-procurement platform?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 P.M. at (n)Code Solutions, Ahmedabad. Participation is recommended to ensure smooth bid submission and platform navigation.
What are the payment terms for successful bidders?
Payments will be made as follows:
- 30% advance upon contract signing.
- 50% after delivery and successful testing.
- 20% after installation acceptance.
All payments are subject to submission of valid invoices and compliance certificates.