Government Tender for Purchase of 11KV Composite Pin Insulator - Power & Energy Sector
Progress
This government tender from Uttar Gujarat Vij Company Limited offers a significant opportunity for electrical suppliers to participate in the procurement of 11KV Composite Pin Insulators. The tender aims to strengthen Gujarat's power distribution infrastructure by sourcing high-quality insulators compliant with BIS and ISO standards. Bidders must meet strict eligibility criteria, including valid certifications, financial stability, and prior experience. The procurement process involves multiple evaluation stages, with deadlines clearly outlined for bid submission, technical, and commercial assessments. The estimated project value ranges from INR 5 million to INR 15 million, reflecting the scale and importance of this initiative. Participating companies should prepare comprehensive technical and financial proposals, ensuring adherence to specifications and deadlines. This tender provides an excellent platform for manufacturers and suppliers in the electrical industry to expand their market presence and contribute to Gujarat's power sector development.
Scope Of Work
The scope of work for this tender includes:
- Supply of 11KV Composite Pin Insulators as per technical specifications.
- Delivery of insulators to designated UGVCL locations within Gujarat.
- Ensuring compliance with all relevant standards, including BIS certification.
- Providing testing and quality assurance documentation.
The process involves:
- Preparation and submission of bid documents including technical and financial proposals.
- Technical evaluation based on compliance with specifications and testing reports.
- Commercial evaluation considering bid price and delivery schedule.
- Final award to the successful bidder.
| Specification | Details |
|---|---|
| Insulator Type | Composite Pin |
| Voltage Level | 11KV |
| Certification | BIS, ISO |
| Delivery Timeline | As per tender document |
Bidder must ensure timely delivery and adhere to the quality standards specified in the tender documents.
Technical Specifications
The technical specifications for the 11KV Composite Pin Insulators are as follows:
| Parameter | Specification |
|---|---|
| Material | Polymer composite |
| Voltage | 11KV |
| Insulation Level | Suitable for 11KV distribution |
| Certification | BIS, ISO |
| Mechanical Strength | As per IS 731 |
| Testing | Must pass dielectric and mechanical tests |
Sequence of procedures:
- Bidder submits technical documents including test reports.
- UGVCL reviews compliance with specifications.
- Testing facilities may be inspected.
- Final approval based on technical evaluation.
Ensure all technical data is accurate and supported by valid test certificates.
Financial Requirements
The estimated budget for this procurement ranges from INR 5,000,000 to INR 15,000,000. The financial bid must include a detailed cost breakdown:
| Cost Component | Details |
|---|---|
| Unit Price | As per Schedule A |
| Total Quantity | As specified in the tender document |
| Delivery Charges | Included or specified separately |
| Taxes | Applicable GST and other taxes |
Payment terms:
- 30% advance upon award
- 70% after delivery and acceptance
- Payment via RTGS/NEFT
Bidders must submit financial proposals in the prescribed format, ensuring clarity and compliance with the specified budget limits.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
07-10-2026 10:00:00
Document Download End
29-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
UGVCL-Regd.& Corporate Office :Visnagar Road : Mehsana : 384001 (North Gujarat )
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 9
1419 11KV Composite Pin Insulator Spec and drawing.pdf
TENDER_DOCUMENT
Agreement Form.pdf
TENDER_DOCUMENT
Authorize Representative Annexure.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.2026.pdf
TENDER_DOCUMENT
Drawing 11KV Compo Pin Insu.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
1419 SCHEDULE - A - 11KV Composite Pin Ins.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
30-10-2026 11:00
02-11-2026 11:00
16-11-2026 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
GTP - 11 KV Composite Pin Insulators (Silicon Rubber Housed)
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of RTGS/ NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Latest Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Scan Copy of Cancel Cheque - ( EMD refund )
RequiredStage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years (i.e.2023-24,2024-25 and 2025-26)– If bidder does not liable for audited turnover for particular financial year : bidder have to submit CA Certified certificate shall be submitted separately along with annual account duly certified and signed by bidder for respective financial year.
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredNotarized copy of valid BIS License
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid Vendor Registration Certificate for electrical insulators.
- ✓ Should possess ISO Certification and BIS License for manufacturing or supply.
- ✓ Must submit Financial Statements for the last three years with audited reports.
- ✓ Should have prior experience in supplying similar electrical insulators to government or private sector.
- ✓ Must provide Test Reports for the products offered.
| Qualification Requirement | Details |
|---|---|
| Registration | Valid Vendor Registration for Electrical Goods |
| Certification | ISO, BIS License |
| Financial Criteria | Turnover of at least INR 5 million in last 3 years |
| Experience | Minimum 2 years in electrical insulator supply |
| Technical Capability | Testing facilities and product certifications |
All documents must be valid, notarized, and submitted before the deadline to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 29-10-2026 at 6:00 PM. Bidders must ensure all documents are uploaded and submitted before this time to avoid rejection.
What are the eligibility criteria for bidders?
Bidders must have a valid Vendor Registration Certificate, ISO and BIS certifications, and demonstrate financial stability with audited financial statements of the last three years. Experience in supplying similar electrical insulators is also required, along with product testing reports.
How can I download the tender documents?
Tender documents are available for download on the official procurement portal. Use the provided links or access through the tender notice number UGVCL/SP/II/1419/11KV Composite Pin Insulator. Ensure you download all relevant annexures and specifications before the bid deadline.
What is the estimated value of this tender?
The estimated value ranges from INR 5,000,000 to INR 15,000,000. This indicates a significant procurement opportunity for qualified electrical suppliers in the power sector.
Who should I contact for technical queries?
All technical and procedural questions should be directed to Chief Engineer (P&P), UGVCL Mehsana via email at [email protected]. For support, refer to the contact details in the tender documents.