This government tender offers a significant opportunity for electrical equipment suppliers to supply 11KV Polymeric ABEB Switches. Managed by Paschim Gujarat Vij Company Limited, the tender seeks 3500 sets of high-quality, certified switches to enhance power infrastructure in Gujarat. The procurement process is structured into preliminary, technical, and price evaluation stages, ensuring transparency and fairness. Bidders must meet strict eligibility criteria, including vendor registration, GST certification, and financial stability, and submit all required technical documents, test reports, and certifications. The deadline for bid submission is 18th November 2025, with detailed timelines for each evaluation stage. This tender is ideal for manufacturers and suppliers experienced in electrical goods supply, aiming to expand their footprint in the government sector while contributing to the development of reliable power infrastructure in Gujarat.
Government Tender for Purchase of 11KV Polymeric ABEB Switch - 3500 Sets
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Scope Of Work
The scope of work involves the supply and delivery of 11KV Polymeric ABEB Switches as per the detailed technical specifications provided in the tender documents. Key deliverables include:
- Supply of 3500 sets of 11KV Polymeric ABEB Switches.
- Adherence to technical specifications outlined in the tender, including GTP and drawings.
- Sealed and signed tender drawings and technical documents.
- Compliance with IS standards and quality certifications.
- Delivery within the stipulated completion period, which is detailed in the tender document.
The process involves:
- Preparation and submission of tender documents.
- Preliminary evaluation based on submitted documents.
- Technical evaluation including testing reports and certifications.
- Price bid opening and final evaluation.
- Contract award to the successful bidder.
Bidder must ensure all documents are duly signed, sealed, and submitted before the deadline. The scope also includes post-delivery support and compliance with all safety and quality standards.
Technical Specifications
The technical specifications for the 11KV Polymeric ABEB Switch include:
| Parameter | Specification |
|---|---|
| Rated Voltage | 11KV |
| Current Rating | As per IS 8623 |
| Material | Polymeric, UV resistant |
| Insulation Level | Suitable for outdoor installation |
| Test Reports | Must include Type Test reports from NABL accredited labs |
Sequential process for technical compliance:
- Submit filled GTP and drawings.
- Provide notarized power of attorney.
- Attach test reports and certifications.
- Ensure all documents are sealed and signed.
- Confirm adherence to IS standards and safety norms.
Financial Requirements
The total estimated budget for this procurement is approximately Rs. 1,50,00,000. The cost breakdown is as follows:
| Cost Component | Amount (Rs.) |
|---|---|
| Unit Price per Switch | To be quoted by bidder |
| Total Quantity | 3500 sets |
| Total Estimated Cost | Rs. 1,50,00,000 |
Payment terms include:
- 50% advance upon contract signing.
- Remaining 50% after successful delivery and inspection.
- Payments will be processed through RTGS/NEFT.
- All costs must include taxes and duties as applicable.
Bidders must submit a comprehensive financial bid in the prescribed format, ensuring transparency and compliance with the tender guidelines.
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Eligibility Criteria
✓ Must have valid vendor registration and necessary GST registration.
✓ Must submit payment receipt of tender fee and EMD via RTGS/NEFT/Online UTR No.
✓ EMD exemption documents are applicable if claimed.
✓ Must provide self-certified copies of all required registration certificates.
✓ Technical capability demonstrated through relevant experience in electrical goods supply.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Vendor Registration | Valid and active |
| GST Registration | Valid and current |
| EMD Amount | Rs. 3,00,000 |
| Financial Turnover | Last 3 years audited accounts showing consistent revenue |
| Experience | Successfully supplied similar electrical equipment to government agencies |
| Certifications | ISO, BIS, or other relevant quality certifications |
Note: Bidders must submit all documents in prescribed formats and ensure they meet the eligibility thresholds to qualify for technical evaluation.
Bidding Process
Process Timeline
19-11-2025 11:00
20-11-2025 11:00
05-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Check
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.
RequiredTender Notice and Schedule-A duly Sealed & signed.
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the deadline for submitting bids for this tender?
The last date for bid submission is 18th November 2025 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this deadline to avoid disqualification.
What are the key eligibility criteria for participating in this tender?
Eligible bidders must have valid vendor registration, GST registration, and submit EMD of Rs. 3,00,000. Additionally, they must provide technical experience, certifications, and financial documents as specified in the tender notice. All documents should be notarized and submitted in the prescribed formats.
What technical specifications are required for the ABEB switches?
The 11KV Polymeric ABEB Switches must meet IS standards, with specifications including rated voltage of 11KV, UV resistant polymeric material, and appropriate insulation levels. Type test reports from NABL-accredited labs are mandatory for technical approval.
How is the evaluation process conducted?
Evaluation involves preliminary document verification, technical assessment based on test reports and certifications, followed by price bid opening. The final score combines technical quality (50%), price (30%), and experience (20%). Minimum technical score of 70% is required for qualification.
Who can I contact for further queries regarding this tender?
Queries should be directed to Chief Engineer (Material) at [email protected]. The contact address is Paschim Gujarat Vij Seva Sadan, Rajkot. Bidders are encouraged to email their questions well before the deadline for prompt assistance.
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Documents 4
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specification and GTP of ABEB Switch.pdf
TENDER_DOCUMENT
Drawings for 11 KV ABEB switch.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Technical Specification and GTP of ABEB Switch.pdf
TENDER_DOCUMENT
Drawings for 11 KV ABEB switch.pdf
TENDER_DOCUMENT
