Government Tender for Purchase of 11 KV Polymeric Pin Insulators 2026-27
Progress
Madhya Gujarat Vij Company Limited (MGVCL) has announced a government tender for the purchase of 11 KV Polymeric Pin Insulators for the 2026-27 fiscal year. This procurement aims to strengthen Gujarat's power distribution network by sourcing high-quality, BIS-compliant insulators. The tender involves multiple stages including preliminary, technical, and price evaluations, with detailed documentation requirements. Bidders with proven experience in electrical equipment supply, strong technical capabilities, and financial stability are encouraged to participate. The project completion period is 7 months from the award date, with an emphasis on quality, compliance, and timely delivery. This tender offers significant opportunities for electrical manufacturers, suppliers, and vendors to contribute to Gujarat's power infrastructure development. Access detailed specifications, submission procedures, and deadlines through the official tender portal, ensuring transparency and competitive bidding.
Scope Of Work
The scope of this tender includes the supply and delivery of 11 KV Polymeric Pin Insulators as per the detailed specifications provided in the tender documents. Key deliverables include:
- Supply of insulators conforming to BIS standards
- Packaging suitable for transportation and storage
- Delivery to designated MGVCL depots across Gujarat
The process involves:
- Preparation of bid including technical and financial proposals.
- Submission of bid within the specified deadline.
- Evaluation of bids based on technical compliance and price.
- Awarding of contract to the successful bidder.
Specifications and standards are detailed in the technical documents, including material quality, electrical performance, and durability requirements. Bidders must ensure compliance with all technical and safety standards outlined in the tender documents. The supply must be completed within 7 months from the date of contract signing, with quality assurance and testing as per prescribed norms.
Technical Specifications
The insulators must meet BIS standards for 11 KV polymeric insulators, with specifications including:
| Parameter | Requirement |
|---|---|
| Material | Silicon rubber housed polymer |
| Voltage Rating | 11 KV |
| Mechanical Strength | As per IS 731:2019 |
| Creepage Distance | Minimum 250 mm |
| Temperature Range | -40°C to +85°C |
| Testing | Must have valid high-quality ISO certification |
Sequential procedures for technical compliance include:
- Submission of detailed drawings and test reports.
- Verification of manufacturing process and quality control.
- Factory inspection if required.
- Final approval based on testing and certification.
Manufacturers must provide detailed technical datasheets, test reports, and quality assurance plans for review.
Financial Requirements
The estimated budget for this procurement ranges from INR 50,00,000 to INR 70,00,000, depending on the quantity ordered. The cost breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Unit Price | As per bid |
| Total Quantity | As specified in tender |
| Taxes & Duties | Applicable as per government norms |
Payment terms are as follows:
- 30% advance upon contract signing
- 70% after successful delivery and acceptance
- Payments will be processed within 30 days of invoice submission and verification.
Bidders must submit detailed financial proposals aligned with the tender guidelines, including all applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
7 Months
Currency Type
Single
Bid Submission Start
27-11-2025 16:00:00
Document Download End
26-12-2025 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 6
Online Tender Notice and Important Condition 11 KV Pin Insulator (Polymeric) TN1270.pdf
TENDER_DOCUMENT
Commercial Terms and Conditions 1270.pdf
TENDER_DOCUMENT
Final Purchase Agreement.pdf
TENDER_DOCUMENT
Tech. Spec 11KV Polymeric PIN Insulator 1270 .pdf
TENDER_DOCUMENT
Drawing 11KV Polymeric Pin Insulators 1270 2026-27.pdf
TENDER_DOCUMENT
Corrigendum I .pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
29-12-2025 11:00
29-12-2025 11:05
08-01-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
GTP - 11 KV Composite Pin Insulators (Silicon Rubber Housed)
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
RequiredOriginal Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
Original Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Eligibility Criteria
✓ Must have valid registration with relevant government authorities including GST, PAN, UDYAM, NSIC/CSPO/DGS&D.
✓ Must submit tender fee payment receipt and EMD proof.
✓ Experience in supplying similar electrical insulators to government or large private sector projects.
✓ Technical capability to manufacture or supply insulators conforming to BIS standards.
✓ Financial stability demonstrated through audited financial statements of the last three years.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee Paid | Valid receipt or proof |
| EMD Payment | UTR number or payment proof |
| Technical Experience | Past supply of similar insulators |
| Financial Turnover | Minimum turnover as specified in tender |
| Certification | BIS license and ISO certification |
Bidder must provide all documents in the specified format and meet the minimum eligibility thresholds to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for bid submission is 18th December 2025 at 16:00 hrs. Bidders must submit all required documents before this deadline through the designated e-Procurement portal.
What documents are required for technical qualification?
Technical qualification requires submission of notarized copies of BIS license, test reports, experience certificates, quality assurance plans, and financial statements. Detailed list is available in the tender documents under the technical section.
How is the bid evaluated?
Bids are evaluated based on technical compliance (50%), financial bid (30%), and experience/certifications (20%). Only bids meeting the minimum thresholds will be considered for award.
What is the estimated value of this procurement?
The estimated value ranges from INR 50,00,000 to INR 70,00,000, depending on the quantity ordered and prevailing market rates.
Who can I contact for queries regarding this tender?
Queries should be directed to Mr. Manishkumar Dholjibhai Rathava, Procurement Officer at [email protected]. All questions should be sent well before the bid deadline to ensure timely response.