Open Power and Energy NPROCURE

Government Tender for Purchase of 2Cx2.5sqmm Armoured Cable by Paschim Gujarat Vij Company Limited

Bid Publish Date

13-Dec-2024, 6:00 pm

Bid End Date

29-Nov-2025, 6:00 pm

EMD

₹80,000

Location

RAJKOT , GUJARAT

Progress

Issue13-Dec-2024, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

EQUIPMENT CABLE ELECTRICAL XLPE CABLE CABLE SUPPLY POWER CABLE

This government tender issued by Paschim Gujarat Vij Company Limited offers a significant opportunity for electrical equipment suppliers to supply 2Cx2.5sqmm armoured cables. The procurement aims to strengthen the power infrastructure across Gujarat, emphasizing quality, compliance, and competitive pricing. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and relevant experience. The tender process involves multiple stages, including preliminary, technical, and price evaluations, with specific deadlines and documentation requirements. The project supports PGVCL’s goal of reliable power distribution and infrastructure development. Interested companies specializing in electrical cables, manufacturing, and related services are encouraged to participate, ensuring adherence to technical standards and timely delivery. This is a valuable opportunity for vendors seeking to collaborate with a leading power utility in Gujarat, with transparent evaluation and award processes aligned with government procurement policies.

Scope Of Work

The scope of work involves the supply of 2Cx2.5sqmm armoured cables as per the detailed technical specifications provided in the tender documents. Key deliverables include:

  • Manufacturing and supply of high-quality armoured cables conforming to IS standards.
  • Delivery of cables to PGVCL's designated locations in Gujarat.
  • Ensuring all cables meet the technical parameters specified in the tender.
  • Providing necessary documentation, including test reports and certification.

The process involves:

  1. Bidders reviewing the tender documents and technical specifications.
  2. Submission of technical and commercial proposals.
  3. Evaluation of technical compliance.
  4. Price bid opening and final selection.
Technical Specifications Details
Cable Type Armoured, 2-core, 2.5 sqmm
Insulation Material Cross-linked Polyethylene (XLPE)
Conductor Material Copper
Voltage Grade 1.1 kV
Standards IS 1554 (Part 1)
Temperature Range -15°C to +90°C

The successful bidder must ensure timely delivery, quality compliance, and post-delivery support as specified in the tender documents.

Technical Specifications

The cables must conform to the following technical parameters:

  • Conductor Material: Copper
  • Insulation Material: XLPE
  • Armour Type: Galvanized Steel Wire
  • Voltage Rating: 1.1 kV
  • Standards Compliance: IS 1554 (Part 1)
  • Temperature Range: -15°C to +90°C
  • Conductor Diameter: As per IS specifications
  • Testing: All cables must pass routine and type tests including dielectric strength, insulation resistance, and mechanical strength.

Technical procedures include:

  1. Manufacturing as per approved drawings.
  2. Conducting all required tests.
  3. Certification and documentation submission.
  4. Delivery with proper packaging and labelling.

Sample technical data:

Conductor Diameter: 2.5 mm
Insulation Thickness: 1.2 mm
Armour Thickness: 0.5 mm

The cables should be suitable for underground installation and resistant to environmental factors.

Financial Requirements

The estimated budget for this procurement ranges between Rs. 10,00,000 and Rs. 15,00,000, depending on the final quantity ordered. The cost breakdown includes:

Cost Component Estimated Cost
Cable Price per meter Rs. 200
Delivery Charges Rs. 50,000
Testing & Certification Rs. 20,000
Miscellaneous Rs. 30,000

Payment terms are as follows:

  • 30% advance upon order confirmation.
  • 70% after successful delivery and certification.
  • Payments will be processed within 30 days of invoice receipt.
  • All costs must be inclusive of applicable taxes.

Bidders must submit detailed financial proposals aligned with these guidelines.

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Eligibility Criteria

✓ Must have a valid Vendor Registration with PGVCL or equivalent government authority.
✓ Must submit payment proof of Tender Fee (scan copy of RTGS/NEFT/Online UTR No.).
✓ Must submit proof of EMD payment of Rs. 80,000 via RTGS/NEFT/Online.
✓ EMD exemption documents are applicable if eligible, duly notarized.
✓ GST Registration Certificate must be self-certified.
✓ Self-certified copy of Factory License and Import/Export Certificate (if applicable).
✓ Technical compliance documents including test reports, technical specifications, and drawings.
✓ Valid ISO certification (if applicable).
✓ PAN card of the firm and all partners/directors.
✓ List of plant, machinery, and testing facilities.

Financial Qualification Criteria Details
Minimum Turnover Rs. 5 Crores in last 3 years
Past Experience At least 2 similar projects in last 5 years
Certification ISO 9001, ISO 14001 (if applicable)

All documents must be submitted as per the tender guidelines to qualify for technical and financial evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

01-12-2025 11:00

2. Technical Stage

02-12-2025 11:00

3. Price Bid

12-12-2025 11:00

Required Forms

Preliminary

PGVCL Tender Fee - Goods

User Defined Template-Standard

Required

PGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

Annexure-3

User Defined Template-Standard

Required

ANNEXURE - 4

User Defined Template-Standard

Required

ANNEXURE - 5

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8

User Defined Template-Standard

Required

ANNEXURE - 9

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11

User Defined Template-Standard

Required

ANNEXURE - 12

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

ANNEXURE - 16

User Defined Template-Standard

Required

Terms As Per PGVCL

User Defined Template-Standard

Required

CONFIRMATION

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self-Certified copy of Vendor Registration

Required
5

Self- certified copy of GSTN Registration Certificate

Required
6

Cancelled Cheque

Required

Stage - Technical Stage

1

Technical Specification and GTP duly filled, Sealed & signed

Required
2

Tender Drawing duly Sealed & signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed & signed

Required
4

Tender Commercial terms & conditions with all annexures duly Sealed & signed.

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report.

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

“Important Instruction” duly Sealed & signed

Required
11

Certificate-A of the Tender duly signed & sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

PAN card of FIRM/COMPANY certified by the Authorized person

Required
14

Self-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER

Required
15

Self-certified copy of valid copy of Factory License

Required
16

Self-certified copy of Import / Export Certificate (if Applicable)

Required
17

List of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.

Required
18

Self-certified of Partnership deed (if applicable)

Required
19

List of Plant & Machinery and Testing Facility duly Sealed & signed

Required
20

Certified copy of Last Three years Audited Account.

Required
21

Notarized Copy of Valid BIS License (if applicable)

Required
22

BEE Certificate (if applicable)

Required
23

Self-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)

Required
24

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 30th April 2025 at 18:00. Bidders must upload all required documents before this date and time to be considered.

What are the eligibility criteria for bidders?

Eligible bidders must possess valid vendor registration, GST registration, and meet financial and technical requirements such as a minimum turnover of Rs. 5 crores, relevant experience, and necessary certifications like ISO. All documents must be notarized and submitted as per tender guidelines.

What technical specifications must the cables meet?

Cables must conform to IS 1554 (Part 1), with copper conductors, XLPE insulation, galvanized steel armouring, and a voltage rating of 1.1 kV. They should pass all routine and type tests, including dielectric strength and mechanical durability, suitable for underground installation.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (50%), past experience and certifications (20%), and price (30%). A minimum technical score of 70% is required for qualification. The highest combined score will determine the successful bidder.

What are the payment terms for the contract?

Payment will be made as 30% advance upon order confirmation and 70% after successful delivery and certification. Payments are processed within 30 days of invoice submission, inclusive of all applicable taxes.

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