Government Tender for Purchase of 11/0.433kV Three-Phase Distribution Transformers (800-1250 KVA)
Progress
This government tender issued by Madhya Gujarat Vij Company Limited offers a significant opportunity for electrical equipment suppliers to participate in the procurement of 11/0.433kV three-phase distribution transformers. The project focuses on supplying CRGO core, copper-wound transformers rated at 800, 1000, and 1250 KVA, essential for strengthening Gujarat's power distribution network. The tender process involves detailed technical and financial evaluations, with strict deadlines and eligibility criteria to ensure transparency and quality. Bidders must meet specific certification, experience, and financial requirements to qualify. The project aims to enhance reliable power supply across Gujarat, supporting industrial, commercial, and residential needs. With a clear timeline, comprehensive documentation, and government backing, this tender provides a valuable platform for manufacturers and suppliers to contribute to the state’s power infrastructure development.
Scope Of Work
The scope of work for this tender includes:
- Supply of 11/0.433kV three-phase distribution transformers with ratings of 800 KVA, 1000 KVA, and 1250 KVA.
- Transformers must feature CRGO (Cold Rolled Grain Oriented) steel cores and copper windings.
- Ensure compliance with the technical specifications outlined in the tender documents, including BIS certification and ISO standards.
- Delivery of transformers to specified locations within Gujarat, as per the project schedule.
- Installation, testing, and commissioning are not part of this scope.
- Provide warranty and after-sales support for a period specified in the contractual terms.
| Parameter | Specification |
|---|---|
| Rated Voltage | 11/0.433kV |
| Power Ratings | 800 KVA, 1000 KVA, 1250 KVA |
| Core Material | CRGO Steel |
| Winding Material | Copper |
| Standards | BIS, IEC |
The process involves:
- Submission of technical and financial proposals.
- Technical evaluation based on compliance and certifications.
- Price bid opening and evaluation.
- Final award to the successful bidder.
Bidders must ensure timely submission of all required documents and adhere to the specifications to qualify for technical and financial evaluation.
Technical Specifications
The transformers must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Voltage Rating | 11/0.433kV |
| Power Capacity | 800 KVA, 1000 KVA, 1250 KVA |
| Core Material | CRGO Steel with specified thickness |
| Winding Material | Copper |
| Insulation Class | Class F |
| Cooling Type | ONAN (Oil Natural Air Natural) |
| Efficiency | Minimum 98% |
| Standards | BIS IS 1180, IEC 60076 |
The process involves:
- Preparing detailed technical documents and drawings.
- Conducting factory tests as per standards.
- Submitting test reports and certifications.
- Ensuring all transformers meet the specified parameters before delivery.
Financial Requirements
The estimated budget for this procurement ranges between INR 2,50,00,000 and INR 3,00,00,000, inclusive of all taxes and duties. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Transformer units (800 KVA, 1000 KVA, 1250 KVA) | [Specify amount] |
| Transportation and delivery | [Specify amount] |
| Testing and certification | [Specify amount] |
| Total Estimated Cost | [Specify amount] |
Payment terms:
- 30% advance upon order confirmation.
- 70% after successful delivery and testing.
- Payments will be made through bank transfer within [X] days of invoice submission.
- All costs must be included in the bid, with clear itemization for transparency.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Buy
Completion Period
7 Months
Currency Type
Single
Bid Submission Start
13-11-2025 17:00:00
Document Download End
24-12-2025 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
ADDITIONAL CHIEF ENGINEER (PROC.)
Bid Opening Authority
ADDITIONAL CHIEF ENGINEER (PROC.)
Address
ADDITIONAL CHIEF ENGINEER (PROC.) MADHYA GUJARAT VIJ COMPANY LTD., 5th FLOOR, CORPORATE OFFICE, SARDAR PATEL VIDYUT BHAVAN, RACE COURSE , VADODARA – 390 007.
Contact Details
Authority Records
BID & GeM Expert Consultancy
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Documents 9
07. TECHNICAL SPECIFICATIONS OF THREE PHASE 110.433-0.250KV, STAR 1 (LEVEL-1), 800KVA, 1000 KVA & 1250KVA WITH CRGO CORE.pdf
TENDER_DOCUMENT
Final Purchase Agreement.pdf
TENDER_DOCUMENT
Commercial Terms and Conditions with New EMD & Combined BG format (3177).pdf
TENDER_DOCUMENT
PV Formullae for Cu Winding DT.pdf
TENDER_DOCUMENT
3177_11KV 800 to 1250 KVA DTR_Tender Doc.pdf
TENDER_DOCUMENT
Appendix-4 (Declaration).pdf
TENDER_DOCUMENT
Corrigendum-2 TN-3177.pdf
TENDER_DOCUMENT
Corrigendum-3 TN-3177.pdf
TENDER_DOCUMENT
Corrigendum-4 TN-3177.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
26-12-2025 11:00
03-01-2026 11:05
12-01-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
RequiredOriginal Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Appendix-4 (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
RequiredOriginal Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm (FY 2022-23 to 2024-25)
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
RequiredCopy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Eligibility Criteria
✓ Must have valid GST registration and PAN.
✓ Must submit tender fee payment proof (scan copy of receipt/UTR number).
✓ Must provide EMD (Earnest Money Deposit) payment proof.
✓ Should possess relevant technical certifications such as BIS license, ISO certification, and high-quality test reports.
✓ Experience in supplying similar distribution transformers to government or large private sector projects is mandatory.
✓ Must have a minimum average annual turnover of [specify amount] for the last three financial years.
| Financial Qualification | Details |
|---|---|
| Minimum Annual Turnover | [Specify amount] |
| Experience in similar projects | At least [X] projects completed |
| Certification requirements | BIS, ISO, and other relevant certifications |
Additional eligibility includes submission of notarized copies of UDYAM registration, NSIC/CSPO/DGS&D registration (if applicable), and proper documentation for bid validity and compliance.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply of 11/0.433kV three-phase distribution transformers with ratings of 800, 1000, and 1250 KVA, featuring CRGO steel cores and copper windings. The scope includes manufacturing, quality testing, and delivery to specified locations in Gujarat. Bidders must ensure compliance with BIS standards, provide necessary certifications, and meet technical specifications outlined in the tender documents. The process involves technical evaluation, followed by price bid opening, with the final award based on technical compliance and cost competitiveness. This project aims to strengthen electrical distribution infrastructure across Gujarat, supporting reliable power supply for residential, commercial, and industrial consumers.
Who is eligible to participate in this tender?
Eligible bidders must have valid GST registration and PAN. They should submit tender fee and EMD payment proofs, along with technical certifications such as BIS license, ISO certification, and test reports. Experience in supplying similar transformers to government or large private projects is mandatory. Bidders must also provide notarized copies of UDYAM registration, NSIC/CSPO/DGS&D registration if applicable, and demonstrate financial stability with a minimum average annual turnover as specified. All documents must be current, valid, and properly notarized or certified to qualify for technical and financial evaluation.
What are the key dates and deadlines for this tender?
The bidding timeline is as follows:
- Bid start date: 13-11-2025
- Bid submission deadline: 04-12-2025 at 16:00 hours
- Technical evaluation: 05-12-2025
- Price bid opening: 22-12-2025 at 11:00 hours
All submissions must be completed before the deadline. Bidders are advised to review all documents and ensure compliance with the specified timelines to avoid disqualification. The evaluation process will strictly adhere to these dates, and no extensions will be granted.
How can I get assistance or clarification regarding this tender?
For assistance, bidders can contact the procurement department via email at [email protected]. It is recommended to submit queries at least 7 days before the bid closing date to receive timely responses. The contact person is the Additional Chief Engineer (Procurement). All communications should include the tender reference number and specific questions. Clarifications and updates will be shared through official tender notices and the procurement portal to ensure transparency and equal opportunity for all bidders.