Open Power and Energy NPROCURE

Government Tender for Purchase of 11/0.433kV Three-Phase Distribution Transformers (800-1250 KVA)

Bid Publish Date

13-Nov-2025, 5:00 pm

Bid End Date

04-Dec-2025, 4:00 pm

Location

VADODARA , GUJARAT

Progress

Issue13-Nov-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

7  Months

Currency Type

Single

Categories 9

EQUIPMENT RF PASSIVE COMPONENTS DISTRIBUTION TRANSFORMER ELECTRICAL ELECTROMECHANICAL MACHINERY SUBSTATION TRANSFORMERS SWITCH GEAR TRANSITION METALS

This government tender issued by Madhya Gujarat Vij Company Limited offers a significant opportunity for electrical equipment suppliers to participate in the procurement of 11/0.433kV three-phase distribution transformers. The project focuses on supplying CRGO core, copper-wound transformers rated at 800, 1000, and 1250 KVA, essential for strengthening Gujarat's power distribution network. The tender process involves detailed technical and financial evaluations, with strict deadlines and eligibility criteria to ensure transparency and quality. Bidders must meet specific certification, experience, and financial requirements to qualify. The project aims to enhance reliable power supply across Gujarat, supporting industrial, commercial, and residential needs. With a clear timeline, comprehensive documentation, and government backing, this tender provides a valuable platform for manufacturers and suppliers to contribute to the state’s power infrastructure development.

Scope Of Work

The scope of work for this tender includes:

  • Supply of 11/0.433kV three-phase distribution transformers with ratings of 800 KVA, 1000 KVA, and 1250 KVA.
  • Transformers must feature CRGO (Cold Rolled Grain Oriented) steel cores and copper windings.
  • Ensure compliance with the technical specifications outlined in the tender documents, including BIS certification and ISO standards.
  • Delivery of transformers to specified locations within Gujarat, as per the project schedule.
  • Installation, testing, and commissioning are not part of this scope.
  • Provide warranty and after-sales support for a period specified in the contractual terms.
Parameter Specification
Rated Voltage 11/0.433kV
Power Ratings 800 KVA, 1000 KVA, 1250 KVA
Core Material CRGO Steel
Winding Material Copper
Standards BIS, IEC

The process involves:

  1. Submission of technical and financial proposals.
  2. Technical evaluation based on compliance and certifications.
  3. Price bid opening and evaluation.
  4. Final award to the successful bidder.

Bidders must ensure timely submission of all required documents and adhere to the specifications to qualify for technical and financial evaluation.

Technical Specifications

The transformers must conform to the following technical parameters:

Parameter Specification
Voltage Rating 11/0.433kV
Power Capacity 800 KVA, 1000 KVA, 1250 KVA
Core Material CRGO Steel with specified thickness
Winding Material Copper
Insulation Class Class F
Cooling Type ONAN (Oil Natural Air Natural)
Efficiency Minimum 98%
Standards BIS IS 1180, IEC 60076

The process involves:

  • Preparing detailed technical documents and drawings.
  • Conducting factory tests as per standards.
  • Submitting test reports and certifications.
  • Ensuring all transformers meet the specified parameters before delivery.

Financial Requirements

The estimated budget for this procurement ranges between INR 2,50,00,000 and INR 3,00,00,000, inclusive of all taxes and duties. The cost breakdown includes:

Item Cost (INR)
Transformer units (800 KVA, 1000 KVA, 1250 KVA) [Specify amount]
Transportation and delivery [Specify amount]
Testing and certification [Specify amount]
Total Estimated Cost [Specify amount]

Payment terms:

  • 30% advance upon order confirmation.
  • 70% after successful delivery and testing.
  • Payments will be made through bank transfer within [X] days of invoice submission.
  • All costs must be included in the bid, with clear itemization for transparency.

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Eligibility Criteria

✓ Must have valid GST registration and PAN.
✓ Must submit tender fee payment proof (scan copy of receipt/UTR number).
✓ Must provide EMD (Earnest Money Deposit) payment proof.
✓ Should possess relevant technical certifications such as BIS license, ISO certification, and high-quality test reports.
✓ Experience in supplying similar distribution transformers to government or large private sector projects is mandatory.
✓ Must have a minimum average annual turnover of [specify amount] for the last three financial years.

Financial Qualification Details
Minimum Annual Turnover [Specify amount]
Experience in similar projects At least [X] projects completed
Certification requirements BIS, ISO, and other relevant certifications

Additional eligibility includes submission of notarized copies of UDYAM registration, NSIC/CSPO/DGS&D registration (if applicable), and proper documentation for bid validity and compliance.

Bidding Process

Process Timeline

1. Preliminary

05-12-2025 11:00

2. Technical

05-12-2025 11:05

3. Price Bid

22-12-2025 11:00

Required Forms

Preliminary

Tender Fee Corporate Proc

User Defined Template-Standard

Required

EMD Details Corporate Proc

User Defined Template-Standard

Required

Technical

ANNEXURE 1 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 2 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 3 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 4 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 5 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 6 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 7 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 8 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 9 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 10 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 11 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 12 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE-13 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 14 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 15 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 16 Corporate Proc

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS Corporate Proc

User Defined Template-Standard

Required

Online Integrity Pact Form Corporate Proc

User Defined Template-Standard

Required

CERTIFICATE “A” Corporate Proc

User Defined Template-Standard

Required

Price

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary

1

Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

Self- certified copy of GST

Required
4

Original Copy of PAN

Required
5

Original Notarized copy of UDYAM Registration Certificate, If Applicable

6

Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable

7

EMD Paid breakup (item wise) on letter head of your company, if applicable

8

Original Copy of Vendor Registration Certificate

Required
9

Original Notarized Copy of Certificate-M

Required
10

Any other documents

Stage - Technical

1

Original Notarized copy of Appendix-4 (Conflict of interest)

Required
2

Drawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable

3

Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable

Required
4

Original Notarized copy of Valid Type test report of tender item/s

Required
5

List of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

6

List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

7

Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

8

Technical Specification and GTP duly filled, Sealed and signed

Required
9

Original Notarized Copy of High Quality ISO Certificate

10

Original copy full set of Audited Accounts & Financial turnover of last three year of the firm (FY 2022-23 to 2024-25)

Required
11

List of Testing Facility

Required
12

List of testing equpments (must have been calibrated up dated) for tender item/s.

Required
13

List of machinery installed for manufacturing tender item/s

Required
14

Annual Production Capacity (with shift in operation) of each tender item

Required
15

Valid Factory Licence (for manufacturer)

Required
16

Import-Export Code Certificate (if register)

17

BEE Certificate

Required
18

Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.

Required
19

Original Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.

Required
20

Quality Assurance Plan

Required
21

Any Other

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the supply of 11/0.433kV three-phase distribution transformers with ratings of 800, 1000, and 1250 KVA, featuring CRGO steel cores and copper windings. The scope includes manufacturing, quality testing, and delivery to specified locations in Gujarat. Bidders must ensure compliance with BIS standards, provide necessary certifications, and meet technical specifications outlined in the tender documents. The process involves technical evaluation, followed by price bid opening, with the final award based on technical compliance and cost competitiveness. This project aims to strengthen electrical distribution infrastructure across Gujarat, supporting reliable power supply for residential, commercial, and industrial consumers.

Who is eligible to participate in this tender?

Eligible bidders must have valid GST registration and PAN. They should submit tender fee and EMD payment proofs, along with technical certifications such as BIS license, ISO certification, and test reports. Experience in supplying similar transformers to government or large private projects is mandatory. Bidders must also provide notarized copies of UDYAM registration, NSIC/CSPO/DGS&D registration if applicable, and demonstrate financial stability with a minimum average annual turnover as specified. All documents must be current, valid, and properly notarized or certified to qualify for technical and financial evaluation.

What are the key dates and deadlines for this tender?

The bidding timeline is as follows:

  • Bid start date: 13-11-2025
  • Bid submission deadline: 04-12-2025 at 16:00 hours
  • Technical evaluation: 05-12-2025
  • Price bid opening: 22-12-2025 at 11:00 hours

All submissions must be completed before the deadline. Bidders are advised to review all documents and ensure compliance with the specified timelines to avoid disqualification. The evaluation process will strictly adhere to these dates, and no extensions will be granted.

How can I get assistance or clarification regarding this tender?

For assistance, bidders can contact the procurement department via email at [email protected]. It is recommended to submit queries at least 7 days before the bid closing date to receive timely responses. The contact person is the Additional Chief Engineer (Procurement). All communications should include the tender reference number and specific questions. Clarifications and updates will be shared through official tender notices and the procurement portal to ensure transparency and equal opportunity for all bidders.

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