GEM

South East Central Railway 3-Phase Distribution Transformer Tender Nagpur 11 kV 200 KVA to 2500 KVA 5-year Warranty 2025

Bid Publish Date

22-Nov-2025, 12:24 pm

Bid End Date

05-Dec-2025, 1:00 pm

Bid Opening Date

05-Dec-2025, 1:30 pm

EMD

₹71,832

Location

NAGPUR , MAHARASHTRA

Progress

Issue22-Nov-2025, 12:24 pm
AwardPending
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Quantity

2

Bid Type

Single Packet Bid

Key Highlights

  • • Exact EMD amount: ₹71,832 for bid submission
  • • OEM authorization required on company letterhead with full signatory details
  • • Delivery and inspection: Pre-dispatch by RITES, post-receipt by consignee
  • • Warranty: 5-year period from commissioning
  • • Required certifications: BIS license, type test certificates, OEM approvals
  • • Consignee: SSE/Mill Wright/WS Motibagh, Nagpur; quantity 2 units

Categories 8

HIGH VOLTAGE DISTRIBUTION SYSTEM DIRECT TRANSFORMER DISTRIBUTION TRANSFORMER ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY ELECTRICAL DISTRIBUTION SYSTEM SUB STATION

Tender Overview

South East Central Railway (Indian Railways) invites bids for distribution transformer, 3 phase, 11 kV, 200 KVA up to 2500 KVA with a listed quantity of 2 units. The estimated value is not disclosed, but the bid includes an EMD of ₹71,832. Delivery location is the SSE/Mill Wright, Motibagh, Nagpur 440014. Pre-dispatch inspection will be conducted by RITES and post-receipt inspection at the consignee site. Bidders must supply an OEM authorization on company letterhead and obtain BIS/type test certificates. A 5-year warranty from commissioning is specified. This tender requires adherence to specific ATC terms overriding GeM settings.

Technical Specifications & Requirements

  • Product category: Distribution transformers, 3-phase, 11 kV, capacity range 200 KVA to 2500 KVA
  • Quantity: 2 units; delivery to SSE/Mill Wright, Motibagh, Nagpur
  • Delivery terms: Delivered and commissioned at the stated consignee location; pre-dispatch inspection by RITES; post-receipt inspection by the consignee
  • Certification requirements: BIS license, type test certificates, OEM authorization required on letterhead with signatory details; documents to be uploaded with bid
  • Warranty: 5 years from commissioning; ensure coverage and service terms
  • Inspection & acceptance: Pre-dispatch and post-receipt inspection procedures defined in ATC; proof of supply from gazetted officer acceptable for eligibility
  • ATC & clauses: Bidder must quote with OEM authorization; material per attached bid document and specifications; OEM verification may be requested

Terms, Conditions & Eligibility

  • EMD: ₹71,832 (as specified)
  • Delivery window: As per ATC; exact timeline not stated in data; ensure alignment with consignee
  • Payment terms: Not explicitly stated; verify in ATC and bid documents
  • Experience/eligibility: OEM authorization required; prior experience in supplying distribution transformers may be evidenced via certificates
  • Documentation required: BIS license, type test certificates, OEM authorization, GST/PAN, and financials as per Terms
  • Warranty/penalties: 5-year warranty post-commissioning; penalties or LD not detailed in data
  • Inspection: RITES for pre-dispatch; post-receipt inspection by consignee; Gazetted officer receipt proofs acceptable for eligibility
  • Consignee details: SSE/Mill Wright/WS/Motibagh/Nagpur; contact mobile provided

Key Specifications

  • Distribution transformer, 3-phase, 11 kV

  • Capacity: 200 KVA to 2500 KVA

  • Quantity: 2 units

  • Warranty: 5 years from commissioning

  • Inspection body: RITES (pre-dispatch); consignee post-receipt

  • OEM authorization required on company letterhead with signatory details

  • BIS/type test certificates mandatory

Terms & Conditions

  • EMD amount ₹71,832; submit with bid

  • OEM authorization on letterhead; verifier may contact OEM

  • RITES pre-dispatch inspection; post-receipt by consignee

Important Clauses

Payment Terms

Not explicitly stated; verify in ATC; ensure compliance with standard government payment norms

Delivery Schedule

Delivery to SSE/Mill Wright, Motibagh, Nagpur; ATC dictates timing and conditions

Penalties/Liquidated Damages

No explicit LD details in data; confirm in ATC and bid document

Bidder Eligibility

  • Must provide OEM authorization on company letterhead with complete signatory details

  • BIS license and type test certificates for the transformer product

  • Evidence of prior experience in supplying 3-phase distribution transformers

  • GST registration and PAN; financial statements for turnover verification

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate (on company letterhead with full name, designation, active email, mobile, and company stamp)

4

BIS license and type test certificates

5

Experience certificates or orders for similar transformers

6

Financial statements / turnover proof

7

Pre-dispatch inspection documentation (RITES) readiness

8

Proof of supply: gazetted officer receipt acceptable for eligibility

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for a distribution transformer tender in Nagpur SECR 2025?

Bidders must submit OEM authorization on letterhead with signatory details, BIS/type test certificates, GST, PAN, and financials. Include EMD ₹71,832 and comply with RITES pre-dispatch inspection. Ensure delivery to SSE/Mill Wright, Motibagh, Nagpur and 5-year warranty post-commissioning.

What documents are required for transformer procurement in SECR Nagpur?

Submit GST certificate, PAN, BIS license, type test certificates, OEM authorization on company letterhead, experience certificates for similar transformers, and financial statements. Include delivery proof, post-inspection acceptance plan, and the 5-year commissioning warranty details.

What are the inspection requirements for SECR 3-phase transformers?

Pre-dispatch inspection is conducted by RITES; post-receipt inspection occurs at the consignee site. Bid should include readiness for RITES inspection and provide gazetted officer receipt as eligibility proof if required.

What is the warranty period for the SECR distribution transformer tender?

The tender specifies a 5-year warranty from the date of commissioning. Ensure warranty terms cover parts and labor, and include service response commitments within the warranty period as part of the bid.

Where is the delivery location for the Nagpur transformer order?

Delivery is to the SSE/Mill Wright/WS Motibagh, Nagpur 440014. Ensure that the installation and commissioning meet local electrical standards and include a commissioning report in the handover packet.

What certifications are mandatory for bidder eligibility?

Mandatory BIS license and type test certificates; OEM authorization on letterhead with full name, designation, email, and mobile; ensure documentation aligns with the bid document specifications.

What is the bidder's EMD amount for this SECR tender?

The bid requires an EMD of ₹71,832. Submit via the prescribed payment mode with the bid, and ensure it remains valid through the bid validity period.

How to confirm OEM authorization validity for this transformer bid?

Provide the OEM authorization on the company letterhead with the authorized signatory’s name, designation, active email, and mobile number, stamped by the company. SECR may authenticate with the OEM if required.

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