Government Tender for Purchase of Cash Sorting Machine - Kheda District
Progress
This government tender offers a unique opportunity for suppliers to supply a Cash Sorting Machine to the Kheda District Central Co-Operative Bank Ltd, Gujarat. The project aims to modernize banking operations by acquiring reliable, BIS-compliant cash sorting equipment. Bidders must meet strict eligibility criteria, including technical certifications and financial stability, and submit their proposals electronically through the official portal. The procurement process involves detailed evaluation based on technical compliance, cost, and delivery timelines, with a focus on quality and after-sales support. The tender encourages participation from companies specializing in banking hardware, cash handling solutions, and related services. With a budget estimated between Rs. 2,00,000 and Rs. 3,00,000, this is a significant opportunity to contribute to the modernization of government banking infrastructure in Gujarat, ensuring faster, more secure cash processing for public banking services.
Scope Of Work
The scope of work for this tender includes:
- Supplying a Cash Sorting Machine that meets specified technical standards.
- Ensuring the equipment is compatible with existing banking infrastructure.
- Providing installation, commissioning, and testing of the machine.
- Offering comprehensive training to bank staff on machine operation.
- Providing after-sales service and maintenance support for a stipulated warranty period.
The process involves:
- Preparation and submission of technical bid with all required documents.
- Evaluation of technical proposals by the bank.
- Submission of commercial bid post technical approval.
- Final selection and contract signing.
The machine specifications include:
| Parameter | Requirement |
|---|---|
| Sorting Capacity | Minimum 3000 notes/hour |
| Compatibility | Fits standard currency notes |
| Power Supply | 220V ± 10%, 50Hz |
| Dimensions | As per attached technical document |
| Certification | Must comply with BIS standards |
Bidders must ensure all deliverables are met as per the detailed tender document attached in the link.
Technical Specifications
The Cash Sorting Machine must adhere to the following technical parameters:
| Specification | Details |
|---|---|
| Sorting Capacity | 3000+ notes per hour |
| Currency Compatibility | All Indian currency notes |
| Power Supply | 220V ± 10%, 50Hz |
| Dimensions | As per technical datasheet provided |
| Certification | BIS standards compliance |
The procurement process involves:
- Receiving and evaluating technical proposals.
- Conducting on-site testing if required.
- Ensuring the machine's compatibility with existing banking systems.
- Final approval based on technical compliance and performance testing.
Financial Requirements
The estimated budget for this procurement ranges from Rs. 2,00,000 to Rs. 3,00,000, inclusive of all taxes and charges. The payment terms are as follows:
| Payment Schedule | Details |
|---|---|
| 30% | Advance payment upon contract signing |
| 50% | After delivery and successful installation |
| 20% | Post acceptance testing and training |
Bidders must submit a detailed cost breakdown along with their commercial bid, clearly indicating unit prices, taxes, and any additional charges. The total bid amount should not exceed the maximum estimated value specified above.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,000
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
12-10-2026 11:00:00
Document Download End
21-10-2026 17:30:00
Bid Validity
365 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Miscellaneous Goods
Authority & Contact
Officer Inviting Bids
THE KHEDA DISTRICT CENTRAL CO OP BANK LTD
Bid Opening Authority
THE KHEDA DISTRICT CENTRAL CO OP BANK LTD
Address
SARDAR PATEL SAHKAR BHAVAN , MISSION ROAD , NADIAD - 387002
Contact Details
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Documents 1
TENDER SHARAT.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
Required Forms
TECHNICAL
TECHNICAL BID
User Defined Template-Secured
COMMERCIAL
PRICE BID
User Defined Template-Secured
Required Documents
Stage - TECHNICAL BID
PAN CARD
RequiredGST REGISTRATION CERTIFICATE
RequiredCOMPANY / FIRM REGISTRATION CERTIFICATE
RequiredAADHAR CARD (IN CASE OF PROPRIETOR)
Manufacturing Authorization Form (MAF)
RequiredITR (LAST 2 YEARS)
RequiredRESPONSIBLE PERSON CONTACT DETAILS WITH ADDRESS
RequiredStage - COMMERCIAL BID
TENDER FEE DD
RequiredEMD DD
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid PAN Card and GST Registration Certificate.
✓ Must provide Company / Firm Registration Certificate.
✓ Proprietors must submit Aadhar Card.
✓ Must possess valid Manufacturing Authorization Form (MAF).
✓ Submit ITR for the last 2 years demonstrating financial stability.
✓ Responsible person must provide contact details with complete address.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Financial Turnover | Minimum Rs. 10 Lakhs in last 2 years |
| Experience | At least 2 years in supplying banking hardware |
| Certifications | ISO 9001 or equivalent |
Note: Bidders failing to meet these criteria will be disqualified from the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 22-10-2026 at 5:00 PM. Bidders must ensure all documents are uploaded before this time, as late submissions will not be accepted.
What documents are required for technical bid submission?
The technical bid must include:
- PAN Card
- GST Registration Certificate
- Company / Firm Registration Certificate
- Manufacturing Authorization Form (MAF)
- ITR for the last 2 years
- Responsible Person Contact Details with Address
- Aadhar Card (if Proprietor) (optional)
All documents must be valid and up-to-date.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance, cost, delivery schedule, and after-sales support. A scoring matrix assigns weights to each criterion, with a minimum qualifying score of 70 points required for technical approval.
Can I attend a pre-bid meeting?
Yes, a pre-bid meeting may be scheduled to clarify doubts. Details will be communicated via the official portal. Attendance is optional but recommended for better understanding of tender requirements.
What is the estimated value of this procurement?
The estimated budget ranges from Rs. 2,00,000 to Rs. 3,00,000, inclusive of all applicable taxes and charges. Bidders should prepare their offers accordingly to remain competitive.