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Open Power and Energy NPROCURE

Government Tender for Purchase of Currency Counting Machine with Fake Note Detection

Bid Publish Date

20-Dec-2024, 12:30 pm

Bid End Date

13-May-2025, 12:30 pm

EMD

₹20,000

Value

₹13,20,000

Location

MAHESANA , GUJARAT

Progress

Issue20-Dec-2024, 12:30 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Supply

Completion Period

2  Months

Currency Type

Single

Categories 8

EQUIPMENT SPECTROSCOPIC EQUIPMENT ELECTRICAL NOTE DETECTION MACHINE DETECTOR MACHINE COUNTER CURRENCY COUNTING MACHINE

This government tender from Uttar Gujarat Vij Company Limited offers an excellent opportunity for suppliers specializing in currency counting machines with counterfeit detection. The project involves the procurement, delivery, and installation of high-quality, certified currency counting equipment designed to enhance financial security at power distribution points. The tender emphasizes strict technical specifications, eligibility criteria, and timely delivery. Bidders must meet requirements such as ISO and BIS certifications, demonstrate past experience, and submit comprehensive technical and financial proposals. The procurement process is structured into preliminary, technical, and price evaluation stages, with clear deadlines and evaluation criteria. The estimated value of the tender is approximately INR 13,20,000, with a bid validity of 180 days. This is an ideal opportunity for companies in electrical goods, security technology, and financial equipment sectors to collaborate with a leading government utility in Gujarat, contributing to secure and efficient currency handling in the power sector.

Scope Of Work

The scope of this tender includes the supply and delivery of currency counting machines with counterfeit detection features as per UGVCL specifications. Key deliverables include:

  • Supply of currency counting machines with fake note detection
  • Delivery to UGVCL's designated location in Mehsana, Gujarat
  • Installation and commissioning of the equipment
  • Providing comprehensive user training and technical support

The process involves:

  1. Submission of technical and financial bids within specified deadlines.
  2. Evaluation of technical compliance based on submitted documents.
  3. Price bid opening for technically qualified bidders.
  4. Final award based on combined technical and financial scores.

The equipment must meet the following specifications:

Parameter Requirement
Counting Speed Minimum 1000 notes per minute
Detection Technology UV, MG, IR, and Fake Note Detection
Power Supply 220V ± 10%, 50Hz
Certification BIS License, ISO Certification

Bidders must ensure timely delivery, proper documentation, and adherence to quality standards as specified in Schedule A and related technical documents.

Technical Specifications

The currency counting machine must include the following technical parameters:

Specification Details
Counting Capacity Minimum 1000 notes per minute
Detection Features UV, MG, IR, Fake Note Detection
Power Supply 220V ± 10%, 50Hz
Certification BIS License, ISO 9001
Dimensions Not exceeding 300mm x 250mm x 250mm
Weight Not exceeding 8 kg

The process involves:

  • Ensuring the machine meets all technical specifications.
  • Conducting factory acceptance tests.
  • Providing installation and operational training.
  • Supplying maintenance and service support for a minimum of 2 years.

All technical documents, including drawings, test reports, and certification copies, must be submitted as per Schedule A and technical bid requirements.

Financial Requirements

The estimated total cost for the procurement is approximately 13,20,000 INR. The financial bid should include detailed cost breakdowns:

Cost Component Amount (INR)
Unit Price To be quoted
Taxes & Duties As applicable
Delivery & Installation Included
Total Estimated Cost 13,20,000

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after delivery and successful installation.
  • Remaining 20% after final acceptance.

Bidders must submit financial proposals in the prescribed format, ensuring clarity on all costs involved. All prices should be inclusive of applicable taxes and duties, and valid for 180 days from bid submission deadline.

Past Similar Tenders (Historical Results)

4 found

Bank Of Baroda Currency Counting Machine (V2) Tender 2025 - Department Of Financial Services Procurement

Bank Of Baroda

PANCH MAHALS, GUJARAT

Posted: 5 November 2025
Closed: 19 November 2025
GEM

Union Bank Of India Currency Counting Machine (V2) Tender Ahmedabad Gujarat 2025

Union Bank Of India (ubi)

AHMEDABAD, GUJARAT

Posted: 2 November 2025
Closed: 12 November 2025
GEM

Currency Counting Machine (V2)

Gujarat Electricity Board (geb) - Gujarat Urja Vikas Nigam Limited (guvnl)

RAJKOT, GUJARAT

Posted: 23 September 2025
Closed: 3 October 2025
GEM

GUVNL Currency Counting Machine Tender Gujarat - RBI-Compliant UV/MG/IR Detection 2025

Gujarat Electricity Board (geb) - Gujarat Urja Vikas Nigam Limited (guvnl)

BHAVNAGAR, GUJARAT

Posted: 24 November 2025
Closed: 4 December 2025
GEM

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Eligibility Criteria

✓ Must have notarized copies of valid CSPO/NSIC/DGS&D certificates.
✓ Must possess Udyam Registration Certificate.
✓ Submission of vendor registration fee receipt if applying for renewal or new registration.
✓ Valid GST registration certificate must be provided.
✓ Past experience with similar currency counting machine supply projects is preferred.

Financial Criteria Minimum Qualification
Annual Turnover At least 50 lakh INR in the last 3 financial years
Past Contracts Successful completion of at least 2 similar projects in the last 3 years

✓ Bidders must submit all required documents for preliminary and technical stages as detailed in the tender documents.
✓ All documents should be notarized, valid, and up-to-date.
✓ Bidders should not be blacklisted or under any stop deal status, confirmed via undertaking.
✓ Women-owned or women-led companies are encouraged to participate, with relevant documentation provided.

Bidding Process

Process Timeline

1. Preliminary Stage

14-05-2025 10:00

2. Technical Stage

15-05-2025 11:00

3. Price Bid

26-05-2025 11:00

Required Forms

Preliminary

Tender Fee and EMD Details

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

Price

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate/DGS&D Certificate

2

Notarized Copy of Udyam Registration Certificate

3

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

4

Notarized Copy of GST registration Certificate

5

List of Order Executed if any

Required
6

Any Other Document (if Required)

Required
7

Forwarding letter for submission of Tender Fee & EMD & Vendor Registration Certificate

Required
8

Scanned copy of Online Payment of Tender Fee

Required
9

Scanned copy of Online Payment of EMD through RTGS/NEFT

Required
10

Copy of valid Vendor Registration Certificate for Tendered item

Required
11

Notarized copy of GST registration Certificate

Required
12

Copy of Cancelled cheque

13

Copy of products Brochure with details

Required

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification or Drawing

Required
3

Copy of Audited Account of Last three years/ITR Copy

Required
4

List of Testing Facility on Company s Letter Head

Required
5

List of Machinery on Companys Letter Head

Required
6

List Of Partners or Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item Not Older Than 7 Year

Required
8

BIS License Notarized Copy

Required
9

Notarized copy of valid Factory License

Required
10

Valid ISO Certificate

Required
11

Duly Signed and Seal Copy of Schedule A

Required
12

Copy of PAN Card

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate M as per format in Schedule A

Required
16

Undertaking e invoice as per Annexure A of Schedule A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment if any

Required
20

Order copy of Past Experience Private Or GUVNL and their Subsidiaries Companies

Required
21

Undertaking Regarding Stop Deal or Black List

Required
22

Details regarding If bidders are 1 Women Proprietor or 2 All partners are women in case of partnership firm or 3 All share holders are women in case of company letterhead

Required
23

Any other Document (if required)

24

Annexure-B (GST-e-Invoice) as per format in schedule-A on stamp paper of Rs.300 Duly Notarized

Required
25

Important instruction duly signed and sealed

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to procure currency counting machines with counterfeit note detection features for Uttar Gujarat Vij Company Limited. The goal is to enhance financial security and operational efficiency at power distribution points, ensuring secure currency handling and counterfeit detection as per UGVCL specifications.

What are the key eligibility criteria for bidders?

Bidders must submit notarized copies of valid CSPO/NSIC/DGS&D certificates, Udyam Registration, and GST registration. They should also demonstrate past experience with similar projects, have a minimum annual turnover of 50 lakh INR, and provide all required technical and financial documents as specified in the tender. Women-owned companies are encouraged to participate.

What technical specifications must the currency counting machine meet?

The machine should have a counting speed of at least 1000 notes per minute, incorporate UV, MG, IR, and Fake Note Detection technologies, operate on 220V ± 10%, and be certified with BIS and ISO. It must be compact, lightweight, and include features for easy installation and maintenance.

What is the bidding process and timeline?

The process involves downloading tender documents, preparing and submitting bids by 01-05-2025, followed by preliminary and technical evaluations on 02-05-2025 and 03-05-2025 respectively. The price bid opening is scheduled for 15-05-2025. Bidders must adhere strictly to deadlines to ensure consideration.

How is the bid evaluation conducted?

Bids are evaluated based on technical compliance (50%), past experience (20%), and cost (30%). A minimum of 70% in technical evaluation is required to qualify for financial bid opening. The final award goes to the highest scoring bidder based on combined technical and financial scores.