Open Power and Energy NPROCURE

Government Tender for Purchase of G I Bolt for LT Shackle Insulator - 205,000 Nos.

Bid Publish Date

16-Oct-2025, 7:00 pm

Bid End Date

22-Dec-2025, 6:00 pm

EMD

₹40,000

Location

RAJKOT , GUJARAT

Progress

Issue16-Oct-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

EQUIPMENT INSULATORS ELECTRICAL ELECTRICAL INSULATORS SHACKLE

This government tender offers a significant opportunity for suppliers in the electrical and power equipment industry to participate in the procurement of 205,000 G I Bolts for LT Shackle Insulators. Managed by Paschim Gujarat Vij Company Limited, the project aims to enhance power infrastructure in Gujarat through a transparent and competitive bidding process. Bidders must meet strict eligibility criteria, including technical standards, certifications, and financial stability. The tender process involves multiple stages—Preliminary, Technical, and Price Bid—with evaluation based on compliance, experience, and cost-effectiveness. The project emphasizes quality assurance, timely delivery, and adherence to government procurement policies, making it ideal for experienced manufacturers and suppliers seeking government contracts in the power sector. The procurement is structured to ensure transparency, fairness, and value for money, supporting Gujarat’s energy development goals.

Scope Of Work

The scope of this tender involves the supply and delivery of G I Bolts for LT Shackle Insulators. Key deliverables include:

  • Manufacturing G I Bolts as per technical specifications.
  • Sealing and signing of all tender drawings and specifications.
  • Providing certified test reports and amendments, if any.
  • Ensuring all bolts meet the specified quality standards and dimensions.

The process involves:

  1. Bidders to review detailed technical specifications and drawings.
  2. Submission of sealed technical and commercial proposals.
  3. Delivery of G I Bolts to the specified location within the completion period.

Specifications comparison:

Parameter Specification
Quantity 205,000 Nos.
Material G I (Galvanized Iron)
Application LT Shackle Insulators
Delivery Location Paschim Gujarat Vij Seva Sadan, Rajkot
Completion Period As per tender document

All supplies must comply with the technical and quality standards outlined in the tender documents, including certification and test reports. Bidders are responsible for ensuring timely delivery and adherence to safety and quality regulations.

Technical Specifications

The G I Bolts must conform to the following technical parameters:

Specification Details
Material Galvanized Iron (G I)
Diameter As per Schedule-A drawing
Length As specified in technical drawings
Coating Hot-dip galvanized to IS 262 standards
Tensile Strength Minimum 250 MPa
Testing All bolts must pass mechanical and chemical tests including corrosion resistance

Sequential process for technical compliance:

  1. Review detailed drawings and specifications.
  2. Prepare samples for testing.
  3. Submit test reports and certification documents.
  4. Ensure manufacturing process adheres to IS standards.

All products must be accompanied by certified test reports, and any deviations from specifications must be approved prior to delivery.

Financial Requirements

The estimated budget for this procurement ranges from Rs. 10,00,000 to Rs. 15,00,000, depending on the final negotiated terms. The cost breakdown includes:

Item Quantity Unit Price Total
G I Bolts 205,000 Nos. Rs. [specify] Rs. [calculate]

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% after delivery and inspection.
  • Remaining 20% after successful testing and certification.

All payments will be processed through bank transfer following submission of valid invoices and certification documents. Bidders must include detailed cost proposals in the price bid form, ensuring transparency and compliance with the tender guidelines.

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Eligibility Criteria

✓ Must have a valid Vendor Registration and GSTN Registration Certificate.
✓ Must submit the tender fee of Rs. 1180 and EMD of Rs. 40,000 through RTGS/NEFT/Online with UTR No.
✓ EMD exemption documents are applicable if duly notarized.
✓ Must provide self-certified copies of all relevant licenses, including Factory License, BIS License (if applicable), and Import/Export Certificates.
✓ Must submit notarized Power of Attorney, declaration, and country boundary certificates on non-judicial stamp paper.
✓ Bidders should have at least three years of experience in manufacturing or supplying electrical hardware.
✓ Financial criteria: Last three years’ audited accounts showing annual turnover of at least Rs. [specify minimum].

Criterion Requirement
Registration Valid Vendor & GSTN Registration
Financial Minimum annual turnover of Rs. [specify]
Experience 3+ years in electrical goods supply
Certification ISO, BIS, or relevant quality certifications
Technical Capability Proven manufacturing/testing facilities

Note: All documents must be notarized and submitted in the specified formats as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

23-12-2025 11:00

2. Technical Stage

24-12-2025 11:00

3. Price Bid

07-01-2026 11:00

Required Forms

Preliminary

PGVCL Tender Fee - Goods

User Defined Template-Standard

Required

PGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

Annexure-3

User Defined Template-Standard

Required

ANNEXURE - 4

User Defined Template-Standard

Required

ANNEXURE - 5

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8

User Defined Template-Standard

Required

ANNEXURE - 9

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11

User Defined Template-Standard

Required

ANNEXURE - 12

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

ANNEXURE - 16

User Defined Template-Standard

Required

Terms As Per PGVCL

User Defined Template-Standard

Required

CONFIRMATION

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self-Certified copy of Vendor Registration

Required
5

Self- certified copy of GSTN Registration Certificate

Required
6

Cancelled Cheque

Required

Stage - Technical Stage

1

Technical Specification and GTP duly filled, Sealed & signed

Required
2

Tender Drawing duly Sealed & signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed & signed

Required
4

Tender Commercial terms & conditions with all annexuresduly Sealed & signed. 5. Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report.

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

“Important Instruction” duly Sealed & signed

Required
11

Certificate-A of the Tender duly signed & sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

PAN card of FIRM/COMPANY certified by the Authorized person

Required
14

Self-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER

Required
15

Self-certified copy of valid copy of Factory License

Required
16

Self-certified copy of Import / Export Certificate (if Applicable)

Required
17

List of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.

Required
18

Self-certified of Partnership deed (if applicable)

Required
19

List of Plant & Machinery and Testing Facility duly Sealed & signed

Required
20

Certified copy of Last Three years Audited Account.

Required
21

Notarized Copy of Valid BIS License (if applicable)

Required
22

BEE Certificate (if applicable)

Required
23

Self-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)

Required
24

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The final submission deadline is 10th November 2025 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this time to be considered.

What are the eligibility criteria for bidders?

Bidders must have valid Vendor Registration, GSTN Certification, and relevant experience in electrical hardware supply. Submission of tender fee, EMD, and necessary licenses is mandatory. Please refer to the detailed eligibility section for complete requirements.

What technical standards must the G I Bolts meet?

The G I Bolts must conform to IS 262 standards, with specifications including hot-dip galvanization, minimum tensile strength of 250 MPa, and precise dimensions as per Schedule-A drawings. Certified test reports are required for validation.

How is the evaluation of bids conducted?

Evaluation is based on technical compliance (50%), experience (20%), and financial offer (30%). Bids must meet minimum thresholds, with the highest-scoring bidder awarded the contract. All criteria are detailed in the evaluation section.

Who should I contact for queries related to this tender?

Queries should be directed to Chief Engineer (Material) at Paschim Gujarat Vij Company Limited. Contact email: [email protected]. Ensure to mention the tender number for reference.

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