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Open Power and Energy NPROCURE

Government Tender for Purchase of GI Bolt for LT Shackle Insulator - Power & Energy Sector

Bid Publish Date

04-Nov-2025, 10:00 am

Bid End Date

11-Dec-2025, 6:00 pm

EMD

₹40,000

Location

MAHESANA , GUJARAT

Progress

Issue04-Nov-2025, 10:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

INSULATORS ELECTRICAL ELECTRICAL INSULATORS SHACKLE

This government tender from Uttar Gujarat Vij Company Limited (UGVCL) offers a valuable opportunity for electrical equipment suppliers to supply GI bolts for LT shackle insulators. The tender emphasizes quality standards, timely delivery, and competitive pricing. It is ideal for manufacturers of galvanized iron components, power infrastructure contractors, and electrical suppliers seeking to participate in government procurement processes. The tender process includes detailed evaluation stages, with a focus on technical compliance, experience, and cost-effectiveness. Bidders must meet eligibility criteria such as valid vendor registration, GST, and certifications, ensuring a transparent and fair competition. The project supports the enhancement of Gujarat’s power distribution network, contributing to reliable and durable electrical infrastructure. The estimated value ranges between [min] and [max] in [currency], with deadlines and documentation requirements clearly outlined for smooth participation.

Scope Of Work

The scope of work includes:

  • Supply of GI bolts suitable for LT shackle insulators as per technical specifications.
  • Delivery within the specified completion period, which is detailed in the tender documents.
  • Compliance with all technical standards and quality assurance requirements.

The key deliverables are:

  • High-grade GI bolts manufactured according to the approved drawings and specifications.
  • Packaging and transportation to the designated UGVCL locations.

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Technical evaluation based on compliance with specifications and testing reports.
  3. Commercial evaluation considering price competitiveness.
  4. Final award based on overall scoring.

Bidder must ensure:

  • Adherence to delivery schedules.
  • Provision of all required documentation, including test reports, factory licenses, and GST certificates.
  • Compliance with safety and environmental standards.
Specification Requirement
Material High-quality GI (Galvanized Iron)
Diameter As specified in Schedule A
Coating Standard galvanization for corrosion resistance
Testing Type test reports not older than 7 years
Certification BIS License, ISO Certification

The successful bidder will be responsible for timely delivery and post-delivery support as per contractual terms.

Technical Specifications

The technical specifications for the GI bolts are as follows:

Parameter Specification
Material Galvanized Iron (GI)
Diameter As per Schedule A
Coating Standard galvanization for corrosion resistance
Type Hex head or suitable for LT shackle insulators
Testing Type test reports, not older than 7 years
Certification BIS License, ISO Certification

Bid submission must include:

  • Signed technical drawings and specifications.
  • List of testing facilities and machinery.
  • Factory and quality assurance certifications.
  • Sample products for testing, if required.

All technical documents should be duly notarized and submitted as per the annexures specified in the tender documents.

Financial Requirements

The estimated value of the tender ranges between [min] and [max] in [currency], with a tender fee of Rs. 1180. The financial proposal must include:

Cost Component Amount (Rs.)
Unit Price As per bid
Total Quantity As specified
Delivery Charges As applicable
Taxes As per prevailing rates

Payment terms:

  • 30% advance against order confirmation.
  • 70% upon delivery and acceptance.
  • Payment through RTGS/NEFT or as specified.

Bidders must submit a detailed financial bid along with supporting documents, including price break-up, to ensure transparency and competitiveness.

Documents 12

UGVCL Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

Tech Specification GI Bolt and Nuts.pdf

TENDER_DOCUMENT

New EMD Format 2021.pdf

TENDER_DOCUMENT

Modified BG Formats.pdf

TENDER_DOCUMENT

Drawing of GI Bolt Nut.pdf

TENDER_DOCUMENT

Bank List for SD EMD 01.05.2025.pdf

TENDER_DOCUMENT

Authorize Representative Annexure.pdf

TENDER_DOCUMENT

Agreement Form.pdf

TENDER_DOCUMENT

1356 Schedule A GI BOLT LT Shackle Insulator.pdf

TENDER_DOCUMENT

Amendment No-1 TLE 1356.pdf

TENDER_DOCUMENT

Amendment No-2 TLE 1356.pdf

TENDER_DOCUMENT

Amendment No-3 TLE 1356.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Vendor Registration Certificate for the tendered item.
  • ✓ Must possess GST registration certificate.
  • ✓ Should have notarized copy of CSPO/NSIC certificate.
  • ✓ Must have valid Udyam Registration Certificate.
  • ✓ Should provide notarized copy of Factory License and ISO Certificate.
  • ✓ Must submit audited accounts of last three years.
  • ✓ Should have experience with similar supply contracts, evidenced by order copies.
  • ✓ Must meet financial criteria as per the tender document.
Qualification Criteria Minimum Requirement
Vendor Registration Valid and active
EMD Amount Rs. 40,000
Financial Turnover As specified in tender
Experience At least one similar project completed
Certification BIS, ISO, GST, Factory License

Bidders must fulfill all eligibility requirements to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

12-12-2025 11:00

2. Technical Stage

15-12-2025 11:00

3. Commercial Stage

22-12-2025 11:00

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

GTP - GI Bolt for LT Shackle Insulator

User Defined Template-Standard

Required

Commercial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of DD of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

Required
5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

Required
9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

Required
10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender is issued by Uttar Gujarat Vij Company Limited (UGVCL) for the purchase of GI bolts intended for LT shackle insulators in power distribution systems. The procurement aims to ensure reliable electrical connections, corrosion resistance, and durability of power infrastructure. Bidders must meet specific technical and eligibility criteria, and the process involves multiple evaluation stages to select qualified suppliers for high-quality galvanized iron bolts.

Who is eligible to participate in this tender?

Eligible bidders must possess:

  • Valid Vendor Registration Certificate for the tendered item
  • Valid GST registration
  • Notarized CSPO/NSIC Certificate
  • Valid Udyam Registration
  • Factory License and ISO Certification
  • Experience with similar supply contracts, evidenced by order copies.
    Bidders must also meet financial criteria such as minimum turnover and submit all required documents as specified in the eligibility section.
What are the key technical specifications for the GI bolts?

The GI bolts must conform to the following specifications:

  • Material: Galvanized Iron (GI)
  • Diameter: As per Schedule A
  • Coating: Standard galvanization for corrosion resistance
  • Type: Hex head or suitable for LT shackle insulators
  • Testing: Type test reports not older than 7 years
  • Certification: BIS License, ISO Certification

All technical documents should be submitted with the bid, including detailed drawings and test reports, to ensure compliance with the standards.

What is the bidding process and important deadlines?

The bidding process consists of three stages:

  1. Preliminary Evaluation on 27-11-2025 for registration and fee documents.
  2. Technical Evaluation on 28-11-2025 for technical documents and test reports.
  3. Commercial Evaluation on 05-12-2025 for price proposals.
    Important deadlines include:
  • Bid submission start: 04-11-2025
  • Bid submission end: 26-11-2025 at 18:00
  • Evaluation dates: As specified above.
    Bidders must submit all documents electronically before the deadlines to participate in each stage.
How are bids evaluated and what are the criteria?

Bids are evaluated based on:

  • Technical compliance (40%)
  • Past experience and performance (20%)
  • Price competitiveness (30%)
  • Certification and quality assurance (10%)
    Minimum thresholds:
  • Technical score must be at least 70%.
  • Only technically qualified bidders will have their financial bids considered.
    The overall scoring ensures transparency, fairness, and selection of the most suitable supplier based on quality, experience, and cost-effectiveness.