This government tender issued by Paschim Gujarat Vij Company Limited offers an opportunity for suppliers to bid for the supply of 9,343 Jacketed Safety Belt Harness with Lanyard. The procurement aims to enhance safety standards in Gujarat's power distribution infrastructure by sourcing high-quality, certified safety harnesses. The tender process involves multiple stages—preliminary, technical, and price evaluation—with clear deadlines and comprehensive documentation requirements. Eligible manufacturers, authorized distributors, and safety equipment suppliers are encouraged to participate. The project emphasizes compliance with technical specifications, safety standards, and timely delivery. Bidders must submit notarized documents, certifications, and financial proposals aligned with the outlined criteria. Successful vendors will be selected based on technical compliance, cost competitiveness, and delivery capability, ensuring reliable safety gear for power sector workers across Gujarat. This procurement supports government safety initiatives and offers a strategic opportunity for companies in the electrical safety and industrial safety sectors to expand their market presence in Gujarat's power industry.
Government Tender for Purchase of Jacketed Safety Belt Harness with Lanyard - 9343 Units
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
Scope Of Work
The scope of this tender includes the procurement and supply of Jacketed Safety Belt Harness with Lanyard as per the specifications detailed in the tender documents. Key deliverables include:
- Supply of Jacketed Safety Belt Harness with Lanyard in the quantity of 9,343 units.
- Ensuring all products meet the technical specifications outlined in the tender.
- Packaging and labeling as per safety and quality standards.
- Delivery at the designated location in Rajkot, Gujarat.
The process involves:
- Submission of bid documents within the stipulated deadline.
- Technical evaluation based on specifications, certifications, and compliance.
- Price evaluation and final selection.
- Contract signing and delivery schedule adherence.
Suppliers must ensure compliance with safety standards, provide necessary certifications, and maintain quality control throughout the supply process. The successful bidder will also be responsible for after-sales support and warranty coverage as specified in the tender terms.
Technical Specifications
The Jacketed Safety Belt Harness with Lanyard must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | High-strength polyester webbing |
| Certification | BIS, ISO, or equivalent safety standards |
| Load Capacity | Minimum 150 kg |
| Lanyard Length | 1.8 meters ± 0.1 meters |
| Color | Bright yellow or orange for visibility |
| Anchorage Points | Multiple reinforced points for attachment |
| Testing | Must pass tensile, impact, and durability tests |
Process for technical compliance:
- Submit notarized test reports.
- Ensure product samples meet specifications.
- Provide certification documents.
- Comply with safety standards before delivery.
Financial Requirements
The estimated budget for this procurement ranges from Rs. 50,00,000 to Rs. 60,00,000, depending on the final negotiated rates. The cost breakdown includes:
| Item | Quantity | Unit Price (Rs.) | Total (Rs.) |
|---|---|---|---|
| Jacketed Safety Belt Harness | 9343 units | To be quoted | To be calculated |
| Lanyard | 9343 units | To be quoted | To be calculated |
| Packaging & Delivery | - | Included | Included |
Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful delivery and inspection.
- Payment via bank transfer within 30 days of invoice receipt.
- All prices must be inclusive of taxes, duties, and transportation charges.
Bidders should submit detailed financial proposals along with the bid documents, ensuring transparency and compliance with the specified budget limits.
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Eligibility Criteria
- ✓ Must have valid GST registration and submit self-certified GSTN certificate.
- ✓ Must pay the tender fee of Rs. 8,850 and submit the receipt.
- ✓ Must submit EMD of Rs. 1,20,000 via RTGS/NEFT/Online UTR.
- ✓ Manufacturers must provide a self-declaration confirming manufacturing capability.
- ✓ Distributors/Dealers must submit notarized authorization certificates from the original manufacturer.
- ✓ Must submit notarized copies of all required documents including factory license, import/export certificates (if applicable), and audited financial statements.
- ✓ Bidders must provide technical specifications, test reports, and compliance certificates.
- ✓ All documents should be notarized, signed, and sealed as per tender instructions.
| Qualification Criteria | Details |
|---|---|
| Valid GST Registration | Yes |
| EMD Amount | Rs. 1,20,000 |
| Tender Fee | Rs. 8,850 |
| Manufacturing Capability | Self-declaration required |
| Authorization Certificate | Notarized from OEM |
| Financial Statements | Last 3 years audited accounts |
| Technical Certifications | As specified in tender |
| Delivery Location | Rajkot, Gujarat |
Bidding Process
Process Timeline
16-10-2025 11:00
17-10-2025 11:00
17-11-2025 11:00
Required Forms
Priliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
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Technical
ANNEXURE -1
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ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
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ANNEXURE - 5
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ANNEXURE- 6
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ANNEXURE – 7
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ANNEXURE - 8
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ANNEXURE - 9
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ANNEXURE - 10
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ANNEXURE - 11
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ANNEXURE - 12
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ANNEXURE - 13
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ANNEXURE - 14
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ANNEXURE - 15
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ANNEXURE - 16
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CERTIFICATE - A
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
Terms As Per PGVCL
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TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
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Price Bid Form
Library-Secured
Required Documents
Stage - Priliminary Stage
Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredIn case of manufacturer they have to submit self-declaration about manufacturer.
RequiredIn case of Distributor/Dealer they have to submit the Valid Authorization Certificate (Notarized copy) for this tender item/items from Original Manufacturer. In case of Order placement with bidder who is Distributor/Dealer then the Authorization Certificate from Original Manufacturer must be valid at least up to completion of order & cover warranty period.
RequiredCancelled Check
RequiredStage - Technical Bid
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed.
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the deadline for bid submission?
The bid submission deadline is 15th October 2025 at 18:00 hours. Bidders must upload all required documents before this time to be considered.
What documents are required for eligibility?
Eligible bidders must submit:
- Valid GST registration certificate
- Tender fee receipt of Rs. 8,850
- EMD of Rs. 1,20,000
- Manufacturer or authorized dealer authorization certificates
- Factory license, audited financial statements, and technical certifications
All documents must be notarized, signed, and submitted as per tender instructions.
What are the technical specifications for the safety harness?
The safety harness must be made of high-strength polyester, certified to BIS/ISO standards, with a minimum load capacity of 150 kg. The lanyard should be 1.8 meters long, brightly colored for visibility, with multiple reinforced anchorage points. All products must pass tensile, impact, and durability tests, with certification reports submitted during technical evaluation.
How is the evaluation of bids conducted?
Bids are evaluated based on technical compliance (40%), price (40%), delivery schedule (10%), and past performance (10%). A minimum of 70% in technical assessment is required. The lowest priced technically compliant bid will be prioritized, with additional consideration for delivery timelines and vendor experience.
Who can I contact for further inquiries?
For any questions, contact Chief Engineer (Material) at Paschim Gujarat Vij Company Limited.
Email: [email protected]
Phone: [Insert Phone Number]. Please mention the tender number PGVCL/PROC/Safety Belt/1219 in your correspondence.
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Documents 3
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Specification for Jacketed Safety Belt Harness with Lanyard.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition.pdf
TENDER_DOCUMENT
Specification for Jacketed Safety Belt Harness with Lanyard.pdf
TENDER_DOCUMENT
