Government Tender for Purchase of Laptops as per Technical Specifications and Terms
Progress
This government tender from Madhya Gujarat Vij Company Limited (MGVCL) offers an opportunity for qualified IT suppliers to supply high-performance laptops as per detailed technical specifications. The procurement aims to enhance the IT infrastructure across Gujarat, supporting government operations and public service delivery. Bidders must meet strict eligibility criteria, including experience, certifications, and financial stability, to qualify. The tender process involves multiple stages: preliminary, technical, and price bid evaluations, with strict timelines and documentation requirements. The estimated value of this procurement is approximately INR 15.36 million, with a focus on transparency and fairness. The selected vendor will be responsible for delivering, installing, and supporting the laptops, ensuring compliance with all technical and contractual standards. This is an excellent opportunity for IT hardware suppliers and OEMs to participate in a government-backed project emphasizing quality, reliability, and after-sales support.
Scope Of Work
The selected vendor will be responsible for supplying laptops that meet the following specifications:
- Provision of high-quality laptops with the latest technology as per the detailed technical specifications provided in the tender documents.
- Delivery within a stipulated period of 90 days from the date of contract signing.
- Installation, configuration, and testing of laptops at designated locations.
- Warranty and after-sales support for a minimum of 3 years.
The key deliverables include:
- Delivery of the specified number of laptops as per the quantity mentioned in the tender.
- Providing comprehensive technical documentation and user manuals.
- Ensuring all laptops are compliant with the technical specifications and standards.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Technical evaluation based on compliance with specifications.
- Price bid opening for qualified bidders.
- Final selection and contract award.
The vendor must also ensure adherence to all applicable government procurement policies and standards, including certification and registration requirements as specified in the tender documents.
Technical Specifications
The laptops must meet the following technical parameters:
| Specification | Requirement |
|---|---|
| Processor | Minimum Intel Core i5 11th Gen or equivalent |
| RAM | At least 8 GB DDR4 |
| Storage | Minimum 512 GB SSD |
| Display | 14-inch Full HD (1920x1080) |
| Operating System | Windows 11 Pro |
| Connectivity | Wi-Fi 6, Bluetooth 5.0 |
| Battery | Minimum 8 hours backup |
| Warranty | Minimum 3 years on-site warranty |
Process for bidders:
- Review detailed specifications in tender documents.
- Ensure compliance with all technical parameters.
- Submit technical proposal along with required documents.
- Attend technical evaluation as scheduled.
All laptops must be certified as per applicable standards and supplied with necessary documentation for verification.
Financial Requirements
The estimated contract value is approximately 1.54 crore INR. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Unit cost per laptop | As per bid |
| Total number of units | As specified in tender |
| Total bid amount | Calculated based on unit cost |
| Taxes & duties | As applicable |
| Total estimated cost | 15,36,01,350 INR |
Payment terms include:
- 30% advance payment upon contract signing.
- Remaining payments linked to delivery milestones.
- Final payment after successful installation and acceptance.
Bidders must submit financial proposals in the prescribed format, ensuring clarity and transparency. All costs should be inclusive of taxes, duties, and other applicable charges.
Tender Data
Bid Details
Tender Type
Open
Sector
Information Technology and Communication
Tender Fee
₹8,850
Contract Form
Buy
Completion Period
90 Days
Currency Type
Single
Bid Submission Start
18-08-2026 14:00:00
Document Download End
07-09-2026 16:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹1,53,60,135
Bid To RA
No
Item Category
Information Technology (IT)
Authority & Contact
Officer Inviting Bids
CE (Projects)
Bid Opening Authority
CE (Projects)
Address
Corporate Office: Sardar Patel Vidhyut Bhavan, 2nd Floor, Race Course, Vadodara-390007
Contact Details
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Documents 2
Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
NIT_IMP_TERMS_AND_CONDITIONS_Techspec_SLA_Scope of work.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
08-09-2026 11:00
08-09-2026 11:05
16-09-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredThe Bidder has to attach an undertaking with tender document that the firm has not been blacklisted by any agency in India or abroad.
RequiredOriginal Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
The copy of full set of Audited Accounts and Financial Turnover of last three (03) years (i.e. 2021-2022 to 2023-24). The original scanned copy of same should be uploaded in technical stage of online/e-tender), should be at least 30percent of the estimated cost.
RequiredThe Bidder should have valid PAN no. and GST Registration as on date of bid submission. Please attach copy of PAN card and GST Registration Certificate.
RequiredAll above mentioned documents for pre qualification criteria of bid must be self-attested.
RequiredThe OEM and Bidder should have establishment in India and office in India and Office and Service center in Gujarat. Certificate or Proof needs to be provided.
RequiredCopy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
As per Cl. No. (3) all 18 Nos. of MANDATORY DOCUMENTS TO BE SUBMITTED
Any other
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration and PAN card.
- ✓ Should have a minimum average annual turnover of at least 30% of the estimated tender value (approx. 4.61 crore INR) over the last three financial years.
- ✓ Must have experience in supplying IT hardware, specifically laptops, to government or large organizations.
- ✓ Should have an established office and service center in Gujarat.
- ✓ Must submit all required documents, including tender fee receipt, EMD proof, and relevant registration certificates.
- ✓ Should not be blacklisted by any government agency in India or abroad.
- ✓ Must provide notarized copies of UDYAM registration, NSIC/CSPO/DGS&D registration if applicable.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover (last 3 years) | 30% of estimated cost |
| Experience in IT hardware supply | Proven track record |
| Office and Service Center | Located in Gujarat |
| Registration & Certification | GST, PAN, UDYAM, NSIC/CSPO/DGS&D |
| Blacklist status | Must not be blacklisted |
All documents must be self-attested and submitted as per the guidelines specified in the tender.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to procure high-quality laptops that meet detailed technical specifications for government use, ensuring reliable performance, warranty support, and compliance with government procurement standards. It is part of Gujarat's initiative to upgrade IT infrastructure for enhanced service delivery.
Who can participate in this tender?
Eligible bidders include IT hardware suppliers, OEMs, and authorized resellers with proven experience in supplying laptops to government or large organizations. Bidders must meet eligibility criteria such as valid GST, PAN, experience, and presence in Gujarat, as detailed in the tender documents.
What are the key technical specifications required for the laptops?
Laptops must feature an Intel Core i5 11th Gen processor or equivalent, 8 GB RAM, 512 GB SSD, Full HD display, Windows 11 Pro, and minimum 3-year on-site warranty. All technical parameters are detailed in the tender documents, ensuring high standards for durability and performance.
What is the bidding process and timeline?
The process involves online submission of technical and financial bids, followed by technical evaluation scheduled for 08-09-2026, and price bid opening on 16-09-2026. Bidders must adhere to deadlines, submit all required documents, and participate in evaluation stages for successful award.
How can I get further assistance or clarifications?
Bidders can contact the designated official at [email protected] for queries. It is recommended to submit questions well before the deadline to receive clarifications. Official updates and notices will be posted on the procurement portal to ensure transparency.