Government Tender for Purchase of 3 Phase SMC Meter Box - Power & Energy Sector
Progress
This government tender from Uttar Gujarat Vij Company Limited (UGVCL) invites qualified suppliers to participate in the procurement of 3 Phase SMC Meter Boxes. Designed to support Gujarat's power infrastructure, this procurement offers a significant opportunity for electrical goods manufacturers and suppliers to supply durable, certified, and weatherproof meter boxes. The tender process involves multiple evaluation stages, including technical compliance, certification verification, and cost analysis, ensuring transparency and competitive bidding. Bidders must meet eligibility criteria such as valid vendor registration, GST certification, and proven experience in manufacturing electrical enclosures. The project aims to enhance the reliability of power distribution and meet the increasing demand for high-quality electrical components. Interested vendors should review detailed technical specifications, scope, and submission procedures available in the tender documents to participate effectively and secure government contracts in the power and energy sector.
Scope Of Work
The scope of work for this tender includes:
- Supply of 3 Phase SMC Meter Boxes as per detailed technical specifications.
- Delivery Schedule: As outlined in Annexure - 5, including quantities and delivery timelines.
- Quality Assurance: All products must meet BIS standards, Type Test Reports, and ISO certifications.
- Documentation: Submission of all required technical, commercial, and certification documents.
- Testing and Inspection: Conducted at approved testing facilities, with results submitted along with the bid.
| Key Deliverables | Specifications |
|---|---|
| Product Type | SMC Meter Box for 3 Phase WCM |
| Material | High-grade SMC (Sheet Molding Compound) |
| Certification | BIS License, Type Test Reports |
| Delivery Timeline | As per Annexure - 5 |
| Quality Standards | BIS, ISO, Type Tests |
The process involves:
- Bid submission as per schedule.
- Technical evaluation based on compliance and certifications.
- Commercial evaluation and final award.
- Delivery and installation as per approved schedule.
All bidders must adhere to the specifications, quality standards, and delivery commitments specified in the tender documents.
Technical Specifications
The technical specifications for the SMC Meter Box are as follows:
| Parameter | Specification |
|---|---|
| Material | Sheet Molding Compound (SMC) |
| Dimensions | As per Schedule-A |
| Enclosure Type | Weatherproof, Dustproof, IP65 rated |
| Certification | BIS License, ISO 9001 |
| Test Reports | Type Test Reports not older than 7 years |
| Additional Features | Fire retardant, UV resistant |
Process for technical compliance:
- Submit signed and sealed technical documents.
- Provide Type Test Reports.
- Demonstrate manufacturing capability with list of machinery.
- Submit Quality Assurance Plan.
All technical details must conform to the specifications outlined in the tender documents and annexures.
Financial Requirements
The estimated budget for this procurement ranges from [Insert Minimum Value] to [Insert Maximum Value] in [Currency]. The financial proposal must include a detailed cost breakdown:
| Cost Component | Amount |
|---|---|
| Unit Price per Meter Box | [Specify] |
| Total Quantity | [Specify] |
| Delivery Charges | [Specify if applicable] |
| Taxes and Duties | As applicable |
Payment terms are as follows:
- 30% advance upon order confirmation.
- 70% after delivery, inspection, and acceptance.
- Payments will be made through RTGS/NEFT.
Bidders must submit financial bids in the prescribed format and ensure compliance with the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹11,800
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
07-10-2026 10:00:00
Document Download End
29-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Regd. & Corporate Office: Visnagar Road, MEHSANA – 384 001 (North Gujarat)
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
1428 Tech. Specification with drawing of SMC Box for 3 Phase WCM.pdf
TENDER_DOCUMENT
Agreement Form.pdf
TENDER_DOCUMENT
Authorize Declration Annexure.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.2026-GUVNL.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
UGVCL General Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
1428 Schedulke-A 3 Phase WC Meter SMC Box.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
30-10-2026 11:00
02-11-2026 11:00
13-11-2026 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
GTP for 3 Phase Whole Current SMC Meter Box
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
RequiredScanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years (i.e.2023-24,2024-25 and 2025-26)– If bidder is not liable for audit for particular financial year: bidder have to submit CA certificate for the same separately along with annual account duly certified and signed by bidder for respective financial year.
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid Vendor Registration Certificate for Electrical Goods.
- ✓ Must possess GST Registration Certificate.
- ✓ Should have experience in manufacturing or supplying electrical enclosures, specifically SMC Meter Boxes.
- ✓ Must submit a notarized copy of Type Test Reports and BIS License.
- ✓ Financial criteria: Minimum average annual turnover of [Insert Amount] over the last three financial years.
- Important: Bidders should not be blacklisted or debarred by any government agency.
| Qualification Requirement | Details |
|---|---|
| Vendor Registration | Valid and active |
| GST Registration | Valid Certificate |
| Financial Turnover | Minimum [Insert Amount] in last 3 years |
| Experience | Supplying electrical meter boxes for at least 3 years |
| Certification | BIS License, Type Test Reports |
| Blacklisting Status | Not blacklisted or debarred |
Bidders must provide all relevant documents as proof during submission.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 29-10-2026 at 6:00 PM. Bidders must ensure all documents are uploaded and verified before this time to avoid disqualification.
What documents are required for technical evaluation?
Bidders must submit signed and sealed technical documents, including Type Test Reports, BIS License, Quality Assurance Plan, list of machinery, and experience certificates. All documents must be notarized and conform to the specifications outlined in the tender annexures.
How is the evaluation process conducted?
Evaluation involves technical compliance assessment, followed by price bid opening. The criteria include certification, experience, delivery capability, and cost-effectiveness. The highest-scoring bidder will be awarded the contract based on transparent scoring as per the evaluation table.
Can I submit my bid after the deadline?
No, late submissions are strictly prohibited. Bids received after 29-10-2026 6:00 PM will be rejected. Ensure timely submission via the designated online portal.
What are the key technical specifications for the meter boxes?
The meter boxes must be made of high-grade SMC material, weatherproof (IP65), and meet BIS and ISO standards. Type Test Reports should be not older than 7 years, and products should be fire retardant and UV resistant. Detailed specifications are available in the tender documents and annexures.