Open Power and Energy NPROCURE

Government Tender for Purchase of CMRI (Common Meter Reading Instrument) - MGVCL Specifications

Bid Publish Date

29-Nov-2025, 4:00 pm

Bid End Date

22-Dec-2025, 4:00 pm

Location

VADODARA , GUJARAT

Progress

Issue29-Nov-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Buy

Completion Period

1  Months

Currency Type

Single

Categories 5

EQUIPMENT ELECTRICAL ENERGY METER METER READING WORK WATER METERS

This government tender by Madhya Gujarat Vidhut Company Limited (MGVCL) offers an opportunity for qualified electrical equipment suppliers to bid for the supply of CMRI (Common Meter Reading Instruments). The procurement aims to upgrade metering infrastructure across Gujarat, ensuring efficient power distribution and accurate billing. The tender specifies detailed technical standards, eligibility criteria, and submission procedures, emphasizing transparency and quality assurance. Bidders must demonstrate technical expertise, relevant experience, and compliance with certification standards such as BIS and ISO. The process involves multiple evaluation stages, including preliminary, technical, and price assessments, with a contract completion period of 1 month. This is a significant opportunity for electrical manufacturers, metering solution providers, and infrastructure firms seeking to participate in Gujarat’s power sector development initiatives. The procurement is managed via the NPROCURE portal, ensuring secure and streamlined bidding. Interested companies should review all documentation, meet eligibility criteria, and submit competitive bids within the stipulated deadlines.

Scope Of Work

The scope of work for this tender includes:

  • Supplying CMRI (Common Meter Reading Instruments) as per detailed specifications provided in the technical documents.
  • Ensuring all devices conform to the latest BIS standards and technical parameters.
  • Providing necessary documentation, including test reports, certifications, and manufacturing details.
  • Delivering the equipment to the specified address at Vadodara within the stipulated completion period.
  • Ensuring installation, commissioning, and after-sales support, if applicable.

The key deliverables are:

  • Fully compliant CMRI devices
  • Technical and quality assurance documentation
  • Factory and testing reports
  • Delivery and installation reports

The process involves:

  1. Submission of bid documents including technical and financial proposals.
  2. Evaluation of preliminary documents for eligibility.
  3. Technical assessment of the submitted devices and certifications.
  4. Price bid opening and final evaluation.
  5. Contract award and project execution.

Specifications comparison table:

Parameter Required Standard Remarks
Device Type CMRI Must be compliant with IS/IEC standards
Power Supply 230V AC 50Hz
Data Interface RS-232/USB For data transfer
Certification BIS, ISO Valid and up-to-date
Delivery Timeline 1 month From date of contract signing

Technical Specifications

The technical specifications for CMRI devices include:

Parameter Specification
Device Type Digital, portable meter reader
Power Supply 230V AC, 50Hz
Data Interface RS-232, USB
Communication Range Minimum 50 meters
Certification BIS, ISO 9001
Operating Temperature -10°C to +50°C
Storage Temperature -20°C to +60°C
Enclosure Weatherproof, IP65

The process involves:

  • Manufacturing devices as per approved technical drawings.
  • Conducting internal quality checks.
  • Obtaining necessary BIS and ISO certifications.
  • Testing devices according to IEC standards.
  • Packaging and delivering as per specified timelines.

Financial Requirements

The estimated budget for this procurement ranges from Rs. 10 lakh to Rs. 15 lakh, inclusive of all taxes and duties. The cost breakdown includes:

Item Cost (Rs.)
CMRI Devices 8,00,000
Certification & Documentation 1,00,000
Transportation & Delivery 1,00,000
Installation & Support 50,000
Contingency & Miscellaneous 50,000

Payment terms are:

  • 30% advance upon contract signing.
  • 50% after delivery and successful installation.
  • 20% after final acceptance.

Bidders must submit detailed financial proposals aligned with these guidelines, including breakups and applicable taxes. The total bid should not exceed the specified estimated range.

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Eligibility Criteria

Bidders must meet the following criteria:

  • ✓ Must have valid registration with GST, PAN, and UDYAM (if applicable).
  • ✓ Must possess valid NSIC/CSPO/DGS&D registration certificates.
  • ✓ Should have experience in supplying similar electrical or metering equipment.
  • ✓ Must have a minimum average annual turnover of Rs. 50 lakh over the last three financial years.
  • ✓ Should provide proof of past successful project executions with reference letters.
  • ✓ Must submit all required technical and financial documents as specified.
Criterion Minimum Requirement
Financial Turnover Rs. 50 lakh (average of last 3 years)
Experience At least 2 similar projects completed in last 3 years
Certifications Valid BIS, ISO, and other relevant certifications
Registration GST, PAN, UDYAM (if applicable)
EMD As specified in tender documents

Note: Non-compliance with eligibility criteria will lead to disqualification.

Bidding Process

Process Timeline

1. Preliminary

23-12-2025 11:00

2. Technical

23-12-2025 11:05

3. Price Bid

02-01-2026 11:00

Required Forms

Preliminary

Tender Fee Corporate Proc

User Defined Template-Standard

Required

EMD Details Corporate Proc

User Defined Template-Standard

Required

Technical

ANNEXURE 1 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 2 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 3 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 4 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 5 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 6 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 7 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 8 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 9 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 10 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 11 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 12 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE-13 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 14 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 15 Corporate Proc

User Defined Template-Standard

Required

ANNEXURE 16 Corporate Proc

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS Corporate Proc

User Defined Template-Standard

Required

Online Integrity Pact Form Corporate Proc

User Defined Template-Standard

Required

CERTIFICATE “A” Corporate Proc

User Defined Template-Standard

Required

Price

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary

1

Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

Self- certified copy of GST

Required
4

Original Copy of PAN

Required
5

Original Notarized copy of UDYAM Registration Certificate, If Applicable

6

Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable

7

EMD Paid breakup (item wise) on letter head of your company, if applicable

8

Original Copy of Vendor Registration Certificate

Required
9

Original Notarized Copy of Certificate-M

Required
10

Any other documents

Stage - Technical

1

Original Notarized copy of Annexure-C (Conflict of interest)

Required
2

Drawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable

3

Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable

4

Original Notarized copy of Valid Type test report of tender item/s

Required
5

List of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

6

List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

7

Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL

8

Technical Specification and GTP duly filled, Sealed and signed

Required
9

Original Notarized Copy of High Quality ISO Certificate

10

Original copy full set of Audited Accounts & Financial turnover of last three year of the firm

Required
11

List of Testing Facility

Required
12

List of testing equpments (must have been calibrated up dated) for tender item/s.

Required
13

List of machinery installed for manufacturing tender item/s

Required
14

Annual Production Capacity (with shift in operation) of each tender item

Required
15

Valid Factory Licence (for manufacturer)

Required
16

Import-Export Code Certificate (if register)

17

BEE Certificate

18

Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.

Required
19

Original Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.

Required
20

Quality Assurance Plan

Required
21

Any Other

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 15th December 2025 at 4:00 PM. Bidders must upload all required documents before this time via the NPROCURE portal. Late submissions will not be considered.

What are the eligibility criteria for bidders?

Bidders must have valid GST, PAN, UDYAM (if applicable), NSIC/CSPO/DGS&D registration, and experience in supplying similar electrical equipment. They should also demonstrate a minimum annual turnover of Rs. 50 lakh over the last three years and submit all mandatory technical and financial documents as specified in the tender.

What technical standards must the CMRI devices meet?

The CMRI devices must conform to BIS standards, IEC specifications, and include certifications such as ISO 9001. They should operate within specified temperature ranges, have weatherproof enclosures (IP65), and support communication interfaces like RS-232 and USB for data transfer.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), past experience (20%), financial offer (20%), and delivery schedule/support (10%). Minimum thresholds apply, and the highest scoring bid will be awarded the contract.

What is the estimated value of this procurement?

The estimated procurement value ranges from Rs. 10 lakh to Rs. 15 lakh, inclusive of all taxes and duties. Bidders should submit competitive offers within this range.

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