Government Tender for Purchase of Pre-printed Continuous Computer Stationery for Single Money Receipt
Progress
Paschim Gujarat Vij Company Limited is inviting bids through a government tender for the purchase of pre-printed continuous computer stationery designed for Single Money Receipts. This procurement aims to ensure efficient financial operations within the power distribution sector by sourcing high-quality, reliable stationery products. The tender process is open to qualified suppliers with experience in manufacturing or supplying stationery, emphasizing transparency, quality standards, and timely delivery. The project includes detailed technical specifications, eligibility criteria, and a clear evaluation process. With a bid submission deadline of October 30, 2026, and an estimated value ranging from INR 1,00,000 to INR 5,00,000, this opportunity is ideal for vendors seeking to supply essential office stationery to a major government utility. Interested bidders must adhere to all documentation and procedural requirements to participate successfully in this competitive government procurement process.
Scope Of Work
The scope of work involves the supply of high-quality pre-printed continuous computer stationery tailored for Single Money Receipt printing. Key deliverables include:
- Manufacturing and supply of the specified stationery as per technical specifications.
- Ensuring the stationery meets all quality standards and format requirements.
- Delivery within the stipulated completion period, which is detailed in the tender document.
The process includes:
- Reviewing the tender documents and technical specifications.
- Preparing and submitting the bid along with required documents.
- Participating in technical and price evaluation stages.
- Ensuring timely delivery of the stationery to designated locations.
| Specification | Details |
|---|---|
| Material | High-quality paper suitable for continuous feed printers |
| Printing | Pre-printed with designated format for receipts |
| Quantity | As per the purchase order |
| Delivery Schedule | As per project timeline |
Bidders must ensure compliance with all technical and quality standards outlined in the tender notice and schedule.
Technical Specifications
The stationery must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | High-quality, durable paper suitable for continuous feed printers |
| Print Format | Pre-printed with designated receipt layout |
| Size | Standard size as per Schedule-A |
| Printing Quality | Clear, smudge-proof, and durable |
| Quantity | As specified in purchase order |
| Packaging | Properly packed to prevent damage during transit |
Sequential process for technical compliance:
- Review technical specifications.
- Prepare technical documents and samples.
- Submit sealed technical bid.
- Attend technical evaluation.
- Obtain approval for delivery.
Technical compliance is mandatory for bid acceptance.
Financial Requirements
The estimated procurement value ranges from INR 1,00,000 to INR 5,00,000. The financial bid should include a detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Unit Price | As per bid |
| Total Quantity | As specified |
| Taxes & Duties | As applicable |
| Delivery Charges | Included/Separate |
Payment terms are as follows:
- 30% advance upon order confirmation.
- 70% after successful delivery and acceptance.
- Payments will be made through electronic transfer.
- All financial documents must be duly certified and compliant with government norms.
Bidders must submit the financial bid in the prescribed format and ensure transparency and accuracy in cost estimation.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹590
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
09-10-2026 18:00:00
Document Download End
30-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material)
Bid Opening Authority
Chief Engineer (Material)
Address
Reg. & Corporate Office, “Paschim Gujarat Vij Seva Sadan” Off Nana Mava Road, Laxminagar, Rajkot - 360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender Notice and Schedule-A_1275.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1275.pdf
TENDER_DOCUMENT
Specification. of Single Money Receipt-1275.pdf
TENDER_DOCUMENT
Categories
1
Bidding Process
Process Timeline
02-11-2026 11:00
03-11-2026 11:00
03-12-2026 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredSelf-certified Copy of PAN card
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about properioter.
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Ceritifed copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have prior experience in supplying or manufacturing stationery products for government or utility sectors.
✓ Must submit a valid GST registration certificate.
✓ Must pay the tender fee of INR 590 and submit the EMD as specified.
✓ EMD exemption is applicable only if supported by notarized exemption documents.
✓ Must submit all required documents for preliminary and technical stages, including technical specifications, certificates, and legal documents.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Financial Stability | Last three years' audited accounts showing positive net worth |
| Experience | At least 2 years in stationery supply |
| Technical Capability | Demonstrated ability to produce stationery as per specifications |
| Certification | Valid ISO/BIS/BEE certificates if applicable |
| Legal Compliance | Valid Factory License, PAN, Import/Export Certificate if applicable |
Note: Non-compliance with eligibility criteria may lead to disqualification.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is October 30, 2026, at 6:00 PM. Bidders must ensure all documents are submitted before this date to be considered for evaluation.
What are the key eligibility criteria for bidders?
Eligible bidders must have:
- Valid GST registration.
- Experience in stationery supply for government or utility sectors.
- Payment of tender fee and EMD.
- All required technical and legal documents as specified in the tender notice.
Non-compliance may lead to disqualification.
What technical specifications must the stationery meet?
The stationery should be made of high-quality, durable paper suitable for continuous feed printers, pre-printed with the designated receipt format, and conform to the specifications detailed in Schedule-A. Printing must be clear and smudge-proof, with proper packaging to prevent damage during transit.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), experience and past performance (20%), and price (30%). Bidders must meet minimum thresholds to qualify for final selection. The process includes technical review, followed by price bid opening for qualified bidders.
Who can I contact for queries regarding this tender?
Queries can be directed to the Chief Engineer (Material) at [email protected]. It is recommended to contact well before the deadline for timely clarification.