Open Power and Energy NPROCURE

Government Tender for Purchase of Pre-Printed LT Bill Form on A4 Paper - Power & Energy Sector

Q: What is the scope of this government tender?

This tender involves the supply of **pre-printed LT Bill Forms on A4 size paper** designed for electrical power distribution billing. The forms must meet specific technical standards, including durability, security features, and legibility, to ensure efficient billing operations for UGVCL. The scope covers **printing, quality assurance, and timely delivery** as per detailed specifications provided in the tender documents.

Q: Who can participate in this tender?

Eligible bidders must have **valid vendor registration, GST registration, and relevant experience** in supplying electrical or office stationery products. They should also possess **ISO and BIS certifications**, and demonstrate financial stability with a minimum annual turnover of Rs. 50 lakh. The tender is open to companies with proven experience in government or private sector supply contracts in the power and energy domain.

Q: What are the key dates and deadlines for this tender?

The **bid submission deadline** is **23rd July 2026 at 18:00 hours**. The **preliminary evaluation** is scheduled for **24th July 2026**, followed by **technical evaluation on 27th July 2026**, and **final commercial evaluation on 5th August 2026**. Bidders must submit all required documents before the deadline to be considered for evaluation.

Q: What technical standards must the LT Bill Forms meet?

The forms must be printed on **high-grade, tear-resistant paper** in **A4 size**, with **double-sided printing** using **secure, smudge-proof ink**. They should include **security features** like **watermarks or holograms** to prevent tampering. The forms must be **durable for long-term handling** and conform to **ISO and BIS standards** as specified in the technical specifications.

Q: How is the bid evaluation process conducted?

Bids are evaluated based on **technical compliance, experience, price competitiveness, and financial stability**. The process involves **document verification, sample approval, and technical assessment**. The **weightage** assigned to each criterion ensures a balanced evaluation, with **minimum thresholds** set for technical and financial criteria. The highest-scoring bid will be awarded the contract.

Bid Publish Date

01-Jul-2026, 6:00 pm

Bid End Date

23-Jul-2026, 6:00 pm

Location

MAHESANA , GUJARAT

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Progress

Issue01-Jul-2026, 6:00 pm

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

EQUIPMENT ELECTRICAL

This government tender offers a significant opportunity for suppliers in the power and energy sector to provide pre-printed LT Bill Forms on A4 paper. Managed by Uttar Gujarat Vij Company Limited, the project emphasizes quality, security, and timely delivery of billing forms essential for efficient power distribution. Bidders must meet strict eligibility criteria, including technical certifications, experience, and financial stability. The procurement process involves multiple evaluation stages, ensuring transparency and compliance with government standards. The tender is ideal for companies specializing in electrical goods, office stationery, and printing services seeking to expand their government contract portfolio. With a competitive estimated value, this tender invites qualified vendors to participate in a structured bidding process, culminating in the supply of durable, secure, and standardized forms that support the billing operations of Gujarat's power sector.

Scope Of Work

The scope of work involves the supply of pre-printed LT Bill Forms on A4 size paper, conforming to specified technical and quality standards. Key deliverables include:

Supply of high-quality, durable LT Bill Forms as per the technical specifications.
Delivery within the stipulated completion period.
Ensuring forms are printed with clear, legible, and tamper-proof features.

The process involves:

Review of technical specifications and standards.
Preparation and printing of LT Bill Forms as per approved samples.
Delivery to designated locations within the agreed timelines.
Compliance with safety, quality, and environmental standards.

Specification	Details
Paper Size	A4
Material	High-quality, tear-resistant paper
Printing	Double-sided, with secure ink
Quantity	As per purchase order
Certification	BIS License, ISO Certification

Bidders must ensure all forms meet the technical and safety standards specified in the tender documents, including durability and legibility requirements.

Technical Specifications

The LT Bill Forms must adhere to the following technical parameters:

Parameter	Specification
Material	High-grade, tear-resistant paper
Size	A4 (210mm x 297mm)
Printing	Double-sided with secure, smudge-proof ink
Security Features	Watermark, hologram, or tamper-evident ink
Durability	Suitable for long-term handling without deterioration
Certification	BIS License, ISO 9001

Process for technical compliance:

Submit notarized copies of all type test reports of the tendered item.
Provide samples for approval before bulk printing.
Ensure all printed forms meet the specified technical standards.
Include quality assurance plan with the bid.

Financial Requirements

The estimated budget for this procurement ranges between Rs. 10 lakh to Rs. 15 lakh, depending on the quantity ordered. The cost breakdown includes:

Cost Component	Details
Unit Price	As per bid submission
Total Estimated Cost	Rs. 10,00,000 to Rs. 15,00,000
Payment Terms	30% advance, 70% on delivery
Delivery Schedule	As per schedule specified in the tender

Bidders must submit detailed financial proposals, including unit costs, total costs, and payment terms. All prices should be inclusive of taxes and applicable charges. Payment will be made after successful delivery and acceptance of forms, based on the invoice submitted as per Schedule-A format.

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Item Category

Electrical Goods/Equipment

Authority & Contact

Officer Inviting Bids

Chief Engineer (P&P), UGVCL Mehsana

Bid Opening Authority

Chief Engineer (P&P), UGVCL Mehsana

Address

Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)

Contact Details

[email protected]/9687126131

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 8

1403 Agreement Form.pdf

TENDER_DOCUMENT

1403 Authorize Representative Annexure.pdf

TENDER_DOCUMENT

1403 BANK LIst for BG SD and EMD Apr26.pdf

TENDER_DOCUMENT

1403 Modified BG Formats.pdf

TENDER_DOCUMENT

1403 New EMD Format.pdf

TENDER_DOCUMENT

1403 Technical Specis of LT Bill form A4 Size.pdf

TENDER_DOCUMENT

1403 SCHEDULE-A A4 LT Bill Form.pdf

TENDER_DOCUMENT

1403 UGVCL General Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vendor registration with UGVCL or equivalent power sector authorities.
✓ Must submit valid GST registration certificate.
✓ Must provide notarized copies of CSPO/NSIC certificates.
✓ Must demonstrate experience in supplying electrical or office stationery products with at least 3 completed contracts in the last 3 years.
✓ Must submit audited financial statements for the last three years.
✓ Must have a minimum average annual turnover of Rs. 50 lakh in the last 3 years.

Qualification Criteria	Minimum Requirement
Vendor Registration	Valid registration certificate
GST Registration	Valid GST certificate
Financial Turnover	Rs. 50 Lakhs annually
Experience	3 completed contracts in relevant category
Certification	BIS, ISO, and Factory License

Note: Bidders must provide all relevant documents as proof of eligibility during submission.

Bidding Process

Process Timeline

1. Preliminary Stage

24-07-2026 11:00

2. Technical Stage

27-07-2026 11:00

3. Commercial Stage

05-08-2026 11:00