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Open Power and Energy NPROCURE

Government Tender for Purchase of Rain Coats as per UGVCL Specifications

Bid Publish Date

01-Feb-2026, 11:00 am

Bid End Date

05-Mar-2026, 6:00 pm

Location

MAHESANA , GUJARAT

Progress

Issue01-Feb-2026, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

RAIN COAT

This government tender offers a valuable opportunity for suppliers to participate in the procurement of rain coats for Uttar Gujarat Vij Company Limited (UGVCL). The project is focused on sourcing durable, weather-resistant rain gear that meets specified technical standards, supporting Gujarat's power infrastructure and ensuring safety for field workers. The tender process involves multiple evaluation stages, including preliminary, technical, and commercial assessments, with clear deadlines for bid submission and opening. Eligible bidders must comply with comprehensive documentation requirements such as vendor registration, GST, BIS licenses, and experience records. The procurement emphasizes transparency, quality, and timely delivery, with an estimated value ranging from Rs. [min] to Rs. [max]. This opportunity is ideal for reputed manufacturers, suppliers, and logistics providers specializing in electrical and safety gear, aiming to contribute to Gujarat’s power sector development.

Scope Of Work

The scope of work involves the supply of rain coats as per the detailed specifications outlined in the tender document. Key deliverables include:

  • Supply of rain coats conforming to Schedule-A specifications
  • Delivery within the stipulated completion period
  • Compliance with quality assurance and testing standards

The process involves:

  1. Review of technical specifications and drawings
  2. Preparation of bid with detailed quantity and delivery schedule
  3. Submission of bid along with all required technical and financial documents
  4. Successful bidders will be awarded the contract based on evaluation criteria
Specification Details
Material Waterproof, durable fabric
Color As per specification
Size Multiple sizes as per schedule
Testing Must pass all BIS and relevant standards

Bidder must ensure adherence to all technical and safety standards specified in the tender documents.

Technical Specifications

The rain coats must meet the following technical parameters:

Parameter Requirement
Material Waterproof, breathable fabric
Fabric Weight Minimum 200 GSM
Color As specified in Schedule-A
Durability Minimum 5 years of service life
Testing Standards BIS, IS 14257, IS 15652

Process for technical compliance:

  1. Submit signed and sealed technical drawings and specifications.
  2. Provide test reports of type tests not older than 7 years.
  3. Furnish quality assurance plans and performance certificates.
  4. Ensure all products pass mandatory testing before delivery.

Technical evaluation will verify compliance with these parameters to ensure durability and safety.

Financial Requirements

The estimated budget for this procurement ranges from Rs. [min] to Rs. [max], with the total cost breakdown as follows:

Cost Component Amount (Rs.)
Unit Price As per bid
Total Quantity As specified in Schedule-A
Delivery Charges Included / Extra
Taxes & Duties As applicable

Payment terms include:

  • 30% advance upon contract signing
  • 70% after successful delivery and inspection
  • Payments to be made via RTGS/NEFT based on invoice submission

Bidders must ensure their financial proposals are competitive and compliant with government norms.

Documents 8

Authorize Person Declaration.pdf

TENDER_DOCUMENT

Commercial_Terms_and_Conditions.pdf

TENDER_DOCUMENT

Modified BG Formats.pdf

TENDER_DOCUMENT

Nationalized Bank List-2025-26-GUVNL......19062025.pdf

TENDER_DOCUMENT

New EMD BG Format.pdf

TENDER_DOCUMENT

SCHEDULE -A -1385-Rain coat.pdf

TENDER_DOCUMENT

Specification of Rain Coat 1385.pdf

TENDER_DOCUMENT

Amendment No-1 Time Limit Extension -1385.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid vendor registration and GST registration certificates.
✓ Must submit a forwarding letter for tender fee and EMD along with the vendor registration certificate.
✓ Must provide scanned copies of UTR number, payment receipts, and bank guarantees for EMD.
✓ Must have notarized copies of CSPO/NSIC certificates and Udyam registration.
✓ Should have prior experience in supplying rain coats or similar goods, supported by order copies.

Qualification Requirement Details
Financial Turnover Minimum of Rs. 50 lakh in last 3 financial years
Experience At least 2 similar supply contracts in the last 3 years
Certification BIS license, ISO certification
Technical Capability List of testing facilities, machinery, and partners
Other Documents Notarized GST registration, factory license, and undertaking

All documents must be valid, notarized, and submitted as per the specified formats.

Bidding Process

Process Timeline

1. Preliminary Stage

06-03-2026 10:30

2. Technical Stage

07-03-2026 10:30

3. Commercial Stage

27-03-2026 10:30

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

Commercial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of UTR No. of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

Required
9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

Required
10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years/ITR Copy (i.e FY 2021-22,2022-23,2023-24)

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to procure high-quality rain coats as per UGVCL specifications to ensure the safety and comfort of power sector workers in Gujarat. It offers an opportunity for reputed suppliers to supply durable, weather-resistant rain gear, supporting Gujarat's power infrastructure development.

Who is eligible to participate in this tender?

Eligible bidders must possess valid vendor registration, GST registration, and relevant certifications such as BIS license and ISO standards. Experience in supplying similar goods, financial stability, and compliance with all technical and legal requirements are mandatory for participation.

What are the key dates and deadlines for this tender?

The bid submission starts on 01-02-2026 at 11:00 AM and closes on 26-02-2026 at 6:00 PM. The preliminary evaluation will occur on 27-02-2026, technical evaluation on 02-03-2026, and commercial evaluation on 17-03-2026. The contract award is scheduled for 20-03-2026.

How can I submit my bid and whom should I contact for queries?

Bidders must register on the official portal, prepare all required documents, and upload their bid before the deadline. For assistance, contact Chief Engineer (P&P) at [email protected] or call 9687126131 during working hours.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical compliance (50%), past experience (20%), price competitiveness (20%), and delivery schedule (10%). A minimum of 60% in technical evaluation is required. Final selection prioritizes quality, experience, and cost-effectiveness.