PROCUREMENT OF ELECTRICAL MATERIAL
Uttar Pradesh Power Corporation Limited (uppcl)
GORAKHPUR, UTTAR PRADESH
Posted:
16 October 2025
Closed:
31 October 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Purchase of Readymade Fabrication Material - Power Sector
Progress
Issue06-Jun-2026, 1:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender from UGVCL offers an excellent opportunity for suppliers specializing in readymade fabrication materials to participate in the power sector procurement process. The tender emphasizes quality standards, certification compliance, and timely delivery of electrical fabrication components. Bidders must meet strict eligibility criteria, including valid certifications, experience, and financial stability. The procurement process involves multiple evaluation stages, with deadlines clearly outlined to ensure transparency and fairness. The project is located in Mehsana, Gujarat, and aims to support the development of reliable power infrastructure. Interested companies should review detailed specifications, prepare all required documents, and submit their bids within the specified timelines to qualify for this lucrative government contract in the electrical manufacturing and supply industry.
Scope Of Work
The scope of work involves the supply of readymade fabrication materials as per the specifications detailed in the tender documents. Key deliverables include:
- Supply of high-quality fabrication components conforming to technical standards.
- Delivery within the stipulated completion period.
- Compliance with all safety and quality certifications.
The process involves the following steps:
- Preparation and submission of bid documents including technical and financial proposals.
- Technical evaluation based on submitted certifications, test reports, and experience.
- Commercial evaluation considering price competitiveness.
- Final award and contract signing.
| Specification | Details |
|---|---|
| Material Type | Readymade Fabrication Components |
| Delivery Schedule | As per Annexure - 5 |
| Quality Standards | BIS License, ISO Certification |
| Testing Requirements | Type Test Reports (not older than 7 years) |
Bidders must ensure all technical drawings, certifications, and experience proofs are submitted as per the annexures and schedules specified in the tender documents.
Technical Specifications
The technical specifications require suppliers to provide components that meet the following parameters:
| Parameter | Requirement |
|---|---|
| Material Quality | Conforming to IS standards |
| Dimensions | As per detailed drawings in Schedule-A |
| Certification | BIS License, Type Test Reports (not older than 7 years) |
| Testing | Must pass all specified tests including durability, safety, and performance |
Sequential process:
- Submit notarized copies of all test reports.
- Ensure all components conform to technical drawings.
- Provide detailed list of machinery and testing facilities.
- Obtain and submit all required certifications before technical evaluation.
Technical compliance is mandatory for bid qualification.
Financial Requirements
The estimated budget for this procurement ranges from INR 10,00,000 to INR 15,00,000, depending on the scope and specifications. The breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Material Cost | Variable |
| Testing & Certification | Fixed as per schedule |
| Delivery Charges | As per delivery schedule |
| Miscellaneous | Included in total |
Payment terms are as follows:
- 30% advance upon contract signing.
- 70% after successful delivery and certification.
- Payments will be processed within 30 days of submission of all required documents.
Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
UGVCL-Regd.& Corporate Office :Visnagar Road : Mehsana : 384001 (North Gujarat )
Contact Details
Authority Records
UTTAR GUJARAT VIJ COMPANY LIMITED
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Documents 9
Agreement Form.pdf
TENDER_DOCUMENT
Authorize Representative Annexure.pdf
TENDER_DOCUMENT
Drawing specification 1347 Readymade Fabrication .pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
Specification of Readymade Material .pdf
TENDER_DOCUMENT
UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Schedule-A of Tender No.1347.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid Udyam Registration Certificate, GST Registration, and Vendor Registration Certificates.
✓ Should have experience in supplying electrical fabrication materials with documented order history.
✓ Financial stability demonstrated through audited accounts for the last three financial years.
✓ Must possess valid BIS License, ISO Certification, and Factory License.
✓ Notarized copies of all relevant certifications and documents are mandatory.
| Qualification | Minimum Requirement |
|---|---|
| Udyam Registration | Valid and active |
| GST Registration | Valid |
| Experience | At least one completed project in electrical fabrication |
| Financial Turnover | Minimum turnover as specified in tender documents |
| Certifications | BIS License, ISO, Factory License |
Critical points: Bidders must meet all eligibility criteria to qualify for technical evaluation and subsequent award.
Bidding Process
Process Timeline
1. Preliminary Stage
30-06-2026 11:00
2. Technical Stage
01-07-2026 11:00
3. Commercial Stage
08-07-2026 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
Required 2
Scanned copy of DD of Tender Fee
Required 3
Payment Copy if paid Tender Fee/EMD through RTGS/NEFT
Required 4
Scan Copy of receipt in cash for cash payment (Up to RS.10000)
Required 5
Scanned copy of DD/Bank Guarantee for EMD
Required 6
Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
Required 7
Notarized Copy of Udyam Registration Certificate
Required 8
Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
Required 9
Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
Required 10
List of Order Executed if any
Required 11
Notarized Copy of GST registration Certificate
Required 12
Any Other Document ( If Required)
Stage - Technical Stage
1
Forwarding for Technical Bid submission
Required 2
Signed and Seal copy of GTP and Technical Specification/Drawing
Required 3
Copy of Audited Account of Last three years (F.y. 2022-23,2023-24,2024-25)
Required 4
List of Testing Facility on Company Letter Head
Required 5
List of Machinery on Company Letter Head
Required 6
List Of Partners/Directors with Address and Contact No On Letter Head
Required 7
Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
Required 8
BIS License Notarized Copy
Required 9
Copy of PAN Card
Required 10
Notarized copy of valid Factory License
Required 11
Valid ISO Certificate
Required 12
Duly Signed and Seal Copy of Schedule A
Required 13
Duly Signed and Seal Copy of Authorize Person Undertaking
Required 14
Commercial Terms and Condition duly signed and seal
Required 15
Certificate-M as per format in Schedule-A
Required 16
Undertaking e-invoice as per Annexure-A of Schedule-A
Required 17
Quality Assurance Plan on Letter Head
Required 18
Performance Certificate
Required 19
Tender Amendment (if any)
Required 20
Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
Required 21
Undertaking Regarding Stop Deal/ Black List
Required 22
Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
Required 23
Any Other Document (If required)
24
“Important instruction ” duly signed and sealed
Required 25
Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to procure readymade fabrication materials essential for power infrastructure projects managed by UGVCL. The goal is to ensure timely supply, high quality, and compliance with technical standards to support Gujarat's power sector development.
Who is eligible to participate in this tender?
Eligible bidders must possess valid Udyam Registration, GST, and Vendor Registration Certificates. They should have prior experience in electrical fabrication supply, meet financial stability criteria, and hold necessary certifications like BIS License and ISO Certification. All documents must be notarized and submitted as per the tender guidelines.
What are the key submission deadlines and process steps?
Bid submissions open on 06-06-2026 at 13:00 and close on 29-06-2026 at 18:00. The process involves:
- Registration and document upload
- Submission of technical and financial proposals
- Evaluation at preliminary, technical, and commercial stages
- Final award decision by 08-07-2026. Bidders must ensure all documents are complete and submitted before deadlines to qualify.
What technical certifications are required for the bid?
Bidders must submit Type Test Reports (not older than 7 years), BIS License, ISO Certificates, and Factory Licenses. Technical compliance is mandatory, including adherence to detailed drawings and specifications provided in Schedule-A. All certifications should be notarized and valid at the time of submission.
How is the evaluation of bids conducted?
Evaluation combines technical compliance (60%), past experience (20%), and cost competitiveness (20%). Bidders must meet minimum thresholds in technical compliance, including passing all mandatory tests and certifications. The highest scoring bids will be shortlisted for award, with transparency maintained throughout the process.
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Documents 9
Agreement Form.pdf
TENDER_DOCUMENT
Authorize Representative Annexure.pdf
TENDER_DOCUMENT
Drawing specification 1347 Readymade Fabrication .pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
New EMD Format 2021.pdf
TENDER_DOCUMENT
Specification of Readymade Material .pdf
TENDER_DOCUMENT
UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Schedule-A of Tender No.1347.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.2026.pdf
TENDER_DOCUMENT