Government Tender for Rate Contract: Purchase & Repair of Fans in Ahmedabad
Progress
This government tender offers a unique opportunity for qualified contractors to secure a 2-year rate contract for the purchase and repair of fans in Ahmedabad's hospital and college buildings. Managed by the Ahmedabad Municipal Corporation's Light Department, this project emphasizes quality, timely delivery, and compliance with technical standards. Bidders must meet specific eligibility criteria, including experience, financial stability, and proper licensing. The procurement process involves transparent evaluation based on technical and financial factors, with detailed specifications provided in the tender documents. The estimated value is approximately Rs. 71,374.78, covering supply and maintenance of ceiling, pedestal, wall, and exhaust fans. Interested companies in electrical works, HVAC, and maintenance services are encouraged to participate. The tender process includes clear deadlines, submission procedures, and support services to facilitate successful bidding. This is an excellent opportunity for local businesses to collaborate with government agencies, ensuring improved ventilation infrastructure in public institutions.
Scope Of Work
The scope of work includes:
- Supply of various sizes and capacities of ceiling, pedestal, wall, and exhaust fans.
- Repairing and maintenance of existing fans as per technical specifications.
- Installation and commissioning of new fans in designated hospital and college buildings.
- Ensuring compliance with safety and quality standards.
Key deliverables:
- Delivery of fans within specified timelines.
- Proper installation and testing.
- Providing warranty and after-sales support.
Process steps:
- Review tender documents and specifications.
- Submit bid with all required documents.
- Attend pre-bid meeting if scheduled.
- Bid evaluation and selection.
- Contract signing.
- Execution of supply and repair works.
- Inspection and acceptance.
Specifications comparison:
| Fan Type | Size Range | Capacity | Material | Power Consumption |
|---|---|---|---|---|
| Ceiling Fan | 48-56 inches | 60-120 W | Metal, Plastic | Low |
| Exhaust Fan | 12-24 inches | 50-150 W | Metal | Moderate |
| Pedestal Fan | 16-20 inches | 70-150 W | Metal, Plastic | Low |
| Wall Fan | 16-20 inches | 60-130 W | Metal, Plastic | Low |
All bidders must adhere to the specifications and quality standards outlined in the tender documents, ensuring timely and efficient execution of the contract.
Technical Specifications
Technical parameters for fans include:
| Fan Type | Size | Power Rating | Material | Voltage |
|---|---|---|---|---|
| Ceiling Fan | 48-56 inches | 60-120 W | Metal/Plastic | 220-240V |
| Exhaust Fan | 12-24 inches | 50-150 W | Metal | 220-240V |
| Pedestal Fan | 16-20 inches | 70-150 W | Metal/Plastic | 220-240V |
| Wall Fan | 16-20 inches | 60-130 W | Metal/Plastic | 220-240V |
Bidders should follow the sequential process:
- Review technical specifications.
- Prepare and submit technical documentation.
- Conduct testing and quality assurance.
- Complete installation as per guidelines.
- Provide warranty and after-sales service.
Financial Requirements
The estimated contract value is Rs. 71,374.78, covering supply and repair services for two years. The financial breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Fans procurement | Rs. 50,000 |
| Repair & maintenance | Rs. 21,374.78 |
| Total | Rs. 71,374.78 |
Payment terms:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful inspection and acceptance.
- Payments will be processed through electronic transfer following submission of valid invoices and compliance certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
27-08-2026 15:00:00
Document Download End
09-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹71,375
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Municipal Commissionar, AMC
Bid Opening Authority
Add. Chief Engineer (Electrical)
Address
Light Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith , Ahmedabad-380 001
Contact Details
9712967724
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Documents 2
RC fan Vol-I 2026.pdf
TENDER_DOCUMENT
RC fan Vol-II 2026.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
10-09-2026 16:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Provide Scan Copy of tender Fee
RequiredProvide Scan copy of EMD
RequiredOther Supporting Documents as per tender documents
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Eligibility Criteria
- ✓ Must have valid registration and licensing for electrical and maintenance works.
- ✓ Provide scan copies of tender fee and EMD as per tender requirements.
- ✓ Demonstrate experience in supply and repair of fans for government or large institutional projects.
- ✓ Financial stability with minimum turnover of Rs. 1 lakh in the last financial year.
- ✓ Submit all supporting documents as specified, including technical certifications.
| Criteria | Minimum Requirement |
|---|---|
| Tender Fee | Rs. 900 (non-refundable) |
| EMD Amount | Rs. (as specified in tender) |
| Financial Turnover | Rs. 1,00,000 in last FY |
| Experience | At least 2 similar projects completed |
| Certification | Valid electrical contractor license |
Bidders must meet all criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender covers a 2-year rate contract for the purchase and repairing of ceiling, pedestal, wall, and exhaust fans in hospital and college buildings within Ahmedabad. It includes supply, installation, testing, and after-sales support, ensuring reliable ventilation solutions compliant with technical standards.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, experience in similar projects, and submit required documents like tender fee and EMD. They should demonstrate financial stability with a minimum turnover of Rs. 1 lakh in the last financial year and possess necessary technical certifications. Refer to the eligibility criteria section for detailed requirements.
What are the key dates and deadlines for this tender?
The bid submission starts on 27-08-2026 at 15:00 and closes on 09-09-2026 at 18:00. The bid opening will occur on 10-09-2026 at 16:05. Bidders must submit all documents electronically before the deadline to participate successfully.
How can I obtain the tender documents and support?
Tender documents are available for free download from the official portal. Support and training are provided every Saturday at (n)Code Solutions, Ahmedabad. For technical assistance or clarifications, contact the support team via email at [email protected] or call +91-79-40007517.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (40%), financial bid (30%), past performance (20%), and price competitiveness (10%). Bidders must meet all minimum thresholds, with 70% in technical evaluation being the minimum for qualification. The highest-scoring compliant bid will be awarded the contract.