This government tender from Paschim Gujarat Vij Company Limited (PGVCL) offers an opportunity for qualified electrical equipment suppliers to participate in the procurement of Three Phase HT ERS Meters with external CT sets. The project aims to strengthen power distribution infrastructure by acquiring high-quality, certified meters compliant with IS 13779 standards. The tender process includes multiple evaluation stages, ensuring transparency and fairness, with a bid validity of 150 days. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and relevant experience. The procurement involves detailed technical specifications, installation, and testing, with comprehensive documentation requirements. The process is designed to promote fair competition among experienced vendors. Interested companies should review the tender documents, prepare their proposals accordingly, and submit within the stipulated deadlines to secure this significant government contract in the power and energy sector.
Government Tender for Purchase of Three Phase HT ERS Meter with External CT Sets
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
Scope Of Work
The scope of work for this tender includes:
- Supply of 07 units of Three Phase HT ERS Meters with external CT sets as per technical specifications.
- Installation and commissioning of the meters at designated locations.
- Ensuring compliance with technical and safety standards outlined in the tender documents.
- Provision of all necessary accessories, cables, and mounting hardware.
- Testing and calibration of meters before delivery.
- Documentation and reporting as required by PGVCL.
The process involves:
- Preparation of technical proposals including detailed specifications.
- Submission of bid documents within the stipulated deadline.
- Technical evaluation based on compliance with specifications.
- Price bid opening for shortlisted vendors.
- Contract award to the successful bidder.
| Technical Specifications | Requirements |
|---|---|
| Meter Type | Three Phase HT ERS Meter |
| Number of Units | 07 |
| External CT Sets | Yes |
| Power Supply | As per standards |
| Communication Interface | Optional, as specified |
| Certification | BIS, ISO (if applicable) |
All equipment must adhere to the standards specified in the tender documents linked below.
Technical Specifications
The technical specifications for the meters include:
| Parameter | Specification |
|---|---|
| Type | Three Phase HT ERS Meter |
| External CT Sets | Yes, with specified ratios |
| Accuracy Class | As per IS 13779 |
| Communication | Optional interfaces (e.g., RS-485, Ethernet) |
| Power Supply | 230V AC ±10% |
| Operating Temperature | -10°C to +55°C |
| Enclosure | Weatherproof, IP65 rated |
| Certification | BIS, IEC standards |
The process involves:
- Design and manufacturing as per technical standards.
- Testing at approved labs.
- Documentation including test reports, certificates, and user manuals.
All technical parameters must conform to the detailed specifications provided in the linked tender documents.
Financial Requirements
The estimated bid value for this procurement ranges between Rs. 2,00,000 and Rs. 3,00,000, exclusive of taxes. The bid security (EMD) is Rs. 40,000, payable through RTGS/NEFT. The payment terms are as follows:
- Bid submission fee of Rs. 1180, non-refundable.
- Bid security to be submitted along with bid documents.
- Payment schedule: 100% payment upon delivery, installation, and successful testing.
- Taxes and duties as applicable, to be clearly indicated in the bid.
| Cost Component | Amount (Rs.) |
|---|---|
| Tender Fee | Rs. 1180 |
| EMD | Rs. 40,000 |
| Estimated Equipment Cost | Rs. 2,50,000 |
Bidders must ensure clarity and transparency in financial proposals, adhering to the guidelines specified in the tender documents.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid vendor registration with PGVCL or equivalent government authority.
- ✓ Must submit payment proof of tender fee (scan of RTGS/NEFT/Online UTR receipt).
- ✓ Must provide EMD payment proof of Rs. 40,000 via RTGS/NEFT/Online.
- ✓ EMD exemption documents (if applicable), duly notarized.
- ✓ Must submit self-certified copies of GST registration, factory license, and PAN card.
- ✓ Technical capability to supply and install HT meters, with relevant certifications.
- ✓ Financial stability demonstrated by last three years' audited accounts.
- ✓ Experience in similar projects with references.
| Financial Criteria | Details |
|---|---|
| Minimum average annual turnover | Rs. X crore (specify as per tender) |
| Past project experience | At least 2 similar projects in last 3 years |
| Certification | BIS, ISO, or equivalent |
Note: Non-compliance with eligibility criteria will disqualify the bidder.
Bidding Process
Process Timeline
11-11-2025 11:00
12-11-2025 11:00
12-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
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ANNEXURE – 2
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Annexure-3
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ANNEXURE - 4
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ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
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ANNEXURE - 8
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ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves the supply, installation, and commissioning of 07 units of Three Phase HT ERS Meters with external CT sets. The scope includes ensuring technical compliance, providing necessary accessories, testing, and documentation as per the detailed specifications outlined in the tender documents.
What are the eligibility criteria for bidders?
Bidders must have valid vendor registration, submit proof of tender fee and EMD, provide GST, PAN, factory licenses, and demonstrate technical and financial capability through experience and audited accounts. Specific documents are listed in the eligibility section, and non-compliance will lead to disqualification.
What is the bidding process and key deadlines?
The process includes downloading tender documents, preparing proposals, submitting bids by 10-11-2025 18:00, followed by preliminary, technical, and price evaluations. Key dates include bid start on 16-10-2025, bid end on 10-11-2025, technical evaluation on 12-11-2025, and price bid opening on 12-12-2025.
What technical standards must the meters meet?
The meters must conform to IS 13779 standards, be weatherproof (IP65), and include certifications like BIS and IEC. They should feature accurate measurement, communication interfaces, and be suitable for high voltage (HT) applications as specified in the technical specifications.
How can I contact the procurement authority for queries?
All inquiries should be directed to The Chief Engineer (Material) at PGVCL, Corporate Office, Rajkot, via phone at 9227702859. It is recommended to seek clarifications well before the bid submission deadline to ensure compliance and completeness.
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Documents 3
Tender Notice and Schedule-A-1223.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1223.pdf
TENDER_DOCUMENT
Tender Technical Specification_1223.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A-1223.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1223.pdf
TENDER_DOCUMENT
Tender Technical Specification_1223.pdf
TENDER_DOCUMENT
