Government Tender for Purchase of Three Phase LT Electronic Reference Standard Meter
Progress
Paschim Gujarat Vij Company Limited has issued a government tender for the procurement of Three Phase LT Electronic Reference Standard Meters to improve metering accuracy and reliability across Gujarat's power distribution network. This competitive bidding opportunity is open to qualified electrical equipment manufacturers, authorized vendors, and suppliers with proven experience in the power sector. The tender encompasses the supply, testing, and warranty support of high-precision meters compliant with BIS and IEC standards. Key stages include preliminary documentation, technical evaluation, and price bidding, with deadlines clearly outlined. The project aims to enhance metering infrastructure, ensure compliance with technical standards, and promote quality in power measurement. Interested bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to the specified timelines. This tender offers a strategic opportunity for companies specializing in electrical metering solutions to partner with a major Gujarat power utility, contributing to improved energy management and billing accuracy.
Scope Of Work
The scope of this tender encompasses the supply, installation, and testing of Three Phase LT Electronic Reference Standard Meters as per the technical specifications provided in the tender documents. Key deliverables include:
- Supply of certified reference meters that meet specified accuracy standards.
- Compliance with technical specifications outlined in the tender.
- Delivery of meters to designated locations within Gujarat.
- Providing warranty and after-sales support.
The process involves the following steps:
- Preparation and submission of bid with all required documents.
- Technical evaluation based on specifications, certifications, and manufacturing standards.
- Price bid evaluation.
- Contract award to the successful bidder.
| Specification | Details |
|---|---|
| Meter Type | Three Phase LT Electronic Reference Standard |
| Accuracy Class | As specified in the technical document |
| Power Supply | As per technical specifications |
| Certification | Must meet BIS, IEC standards |
Bidders must ensure all technical and commercial documentation is sealed and signed as per the tender guidelines.
Technical Specifications
The technical specifications for the meters include:
| Parameter | Requirement |
|---|---|
| Meter Type | Three Phase LT Electronic Reference Standard |
| Accuracy | As per IEC 62053-23 or equivalent |
| Power Supply | 230V ±10%, 50Hz |
| Communication | RS-485 or equivalent |
| Enclosure | Weatherproof, IP65 rated |
| Certification | BIS, IEC, and other relevant standards |
Manufacturers must provide detailed technical datasheets, test reports, and compliance certificates. The process involves:
- Submission of filled Technical Specification and GTP.
- Sealing and signing of tender drawings.
- Technical evaluation based on specifications, test reports, and certifications.
Financial Requirements
The estimated budget for this procurement ranges from ₹X to ₹Y lakhs, depending on the specifications and quantity. The financial breakdown includes:
| Cost Component | Details |
|---|---|
| Unit Price | As per bid submission |
| Total Quantity | As specified in the tender document |
| Taxes & Duties | As applicable |
| Delivery & Installation | Included in the bid or as specified |
Payment terms are structured as follows:
- Advance payment upon contract signing.
- Milestone payments after delivery, installation, and testing.
- Final payment after successful commissioning.
Bidders must submit a detailed financial proposal along with the bid, adhering to the prescribed format and including all applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Buy
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
09-10-2026 18:00:00
Document Download End
30-10-2026 18:00:00
Bid Validity
150 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material)
Bid Opening Authority
Chief Engineer (Material)
Address
Reg. & Corporate Office, “Paschim Gujarat Vij Seva Sadan” Off Nana Mava Road, Laxminagar, Rajkot - 360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender Notice and Schedule-A_1298.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1298.pdf
TENDER_DOCUMENT
Tender Technical Specification_1298.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
02-11-2026 11:00
03-11-2026 11:00
03-12-2026 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
Annexure-3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
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Eligibility Criteria
✓ Must have valid registration with relevant government authorities and certification bodies.
✓ Proven experience in supplying electrical meters or similar power sector equipment.
✓ Must submit payment receipts for tender fee and EMD along with the bid.
✓ EMD exemption is applicable if applicable, with proper notarized documents.
✓ Self-certified copies of GST registration, vendor registration, and factory licenses are mandatory.
✓ Bidders should provide self-declaration of compliance with technical specifications.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | Minimum of ₹X crore in last 3 years |
| Certification | BIS, IEC, ISO (if applicable) |
| Past Experience | At least 2 similar projects completed in last 5 years |
| Technical Capacity | Adequate manufacturing/testing facilities |
| Financial Stability | Audited financial statements for last 3 years |
All documents must be notarized and submitted in the prescribed format.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply, installation, and testing of Three Phase LT Electronic Reference Standard Meters as per detailed technical specifications. The scope includes ensuring meters meet accuracy standards, are certified under BIS and IEC, and are delivered to designated locations in Gujarat. Bidders must provide warranty and after-sales support, adhering to the technical and quality standards specified in the tender documents.
Who is eligible to participate in this tender?
Eligible bidders must have valid registration with relevant authorities, proven experience in electrical meter supply, and meet financial criteria such as minimum turnover and certifications. Key requirements include submitting payment receipts for tender fee and EMD, along with notarized copies of GST registration, factory licenses, and other relevant documents. Exemptions are applicable with proper notarized exemption documents.
What are the technical specifications for the meters?
The meters must be Three Phase LT Electronic Reference Standard with accuracy as per IEC 62053-23, powered by 230V ±10%, 50Hz. They should have RS-485 communication, weatherproof enclosures rated IP65, and hold BIS and IEC certifications. Manufacturers must submit detailed datasheets, test reports, and compliance certificates demonstrating adherence to these specifications.
What is the bidding process and timeline?
Bidders can download tender documents from 09-10-2026. The submission deadline is 30-10-2026 at 18:00. The evaluation stages include preliminary scrutiny on 02-11-2026, technical evaluation on 03-11-2026, and price bid opening on 03-12-2026. Final contract award is scheduled for 15-12-2026. All steps are conducted online, and timely submission is mandatory.
How will the bids be evaluated?
Evaluation is based on technical compliance (50%), past experience and certifications (20%), price competitiveness (20%), and financial stability (10%). Bids must meet minimum technical thresholds, including certification and experience. The highest scoring bid will be awarded the contract, subject to meeting all eligibility and compliance criteria.