This government tender offers an excellent opportunity for electrical equipment suppliers to supply 50 three-phase LT ERS meters to Paschim Gujarat Vij Company Limited. The project aims to upgrade power distribution infrastructure in Gujarat, ensuring accurate metering and efficient energy management. The tender process involves multiple stages, including preliminary, technical, and price evaluations, with strict compliance requirements. Bidders must meet eligibility criteria such as vendor registration, technical certifications, and financial stability. The procurement emphasizes transparency, quality, and timely delivery, with detailed specifications and documentation outlined in the tender documents. This is a strategic opportunity for companies specializing in electrical meters and power equipment to participate in a government-led infrastructure enhancement project, fostering growth and industry standards compliance.
Government Tender for Purchase of 50 Three-Phase LT ERS Meters - Power & Energy Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Buy
Completion Period
150 Days
Currency Type
Single
Categories
2
Scope Of Work
The scope of work includes the supply and delivery of 50 three-phase LT ERS meters as per the technical specifications provided in the tender documents. Key deliverables include:
- Supply of three-phase LT ERS meters conforming to specified standards
- Delivery to PGVCL, Corporate Office, Rajkot
- Installation and commissioning support (if applicable)
- Providing warranty and after-sales service for the meters
The process involves:
- Preparation and submission of bid documents as per tender guidelines
- Technical evaluation based on compliance with specifications
- Financial bid opening for qualified technical bidders
- Contract award to the successful bidder
| Specification | Details |
|---|---|
| Quantity | 50 Nos |
| Meter Type | Three-phase LT ERS |
| Power Supply | 230V, 50Hz |
| Accuracy Class | As per industry standards |
| Certification | Must meet BIS and IEC standards |
Bidders must ensure all technical and commercial documentation is complete and signed as per tender requirements.
Technical Specifications
The meters must adhere to the following technical parameters:
| Parameter | Specification |
|---|---|
| Power Supply | 230V AC ±10%, 50Hz |
| Accuracy | Class 1.0 or better |
| Communication | RS-485 or equivalent |
| Display | LCD with backlight |
| Enclosure | Weatherproof, IP54 or higher |
| Certification | BIS, IEC, and relevant standards |
Process for technical compliance:
- Complete the Technical Specification and GTP form.
- Seal and sign all technical documents.
- Submit notarized Type Test Reports.
- Ensure all amendments are in ascending order.
- Attach all relevant certificates and test reports in the prescribed format.
Financial Requirements
The total estimated budget for this procurement is between INR 4,00,000 and INR 5,00,000, inclusive of all taxes and duties. The cost breakdown is as follows:
| Item | Quantity | Unit Price (INR) | Total (INR) |
|---|---|---|---|
| Three-phase LT ERS meters | 50 Nos | To be quoted | To be quoted |
Payment terms:
- 30% advance upon contract signing.
- 70% after successful delivery and installation.
- Final payment after acceptance testing.
Bidders must submit detailed price bids in the prescribed format, including all applicable taxes and duties. The bid validity period is 150 days from bid submission date.
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Eligibility Criteria
✓ Must have valid vendor registration with relevant authorities.
✓ Must submit proof of payment of tender fee (INR 5900) via RTGS/NEFT/Online with UTR No.
✓ Must provide EMD of INR 80,000 through RTGS/NEFT/Online with UTR No.
✓ EMD exemption is applicable only if supported by notarized exemption documents.
✓ Must submit self-certified copies of GST registration, PAN card, Factory License, and Import/Export Certificate (if applicable).
✓ Must provide notarized Power of Attorney on Rs. 300/- non-judicial stamp paper.
✓ Must have relevant experience in supplying electrical meters or similar electrical goods.
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | Minimum annual turnover of INR 50 Lakhs in last 3 years |
| Past Experience | At least 2 similar projects completed in last 3 years |
| Certification | ISO/BIS/IEC certifications as applicable |
| Technical Capability | Adequate testing facilities and technical expertise |
All documents must be self-certified and notarized where applicable.
Bidding Process
Process Timeline
11-11-2025 11:00
12-11-2025 11:00
12-12-2025 11:00
Required Forms
Preliminary
PGVCL Tender Fee - Goods
User Defined Template-Standard
PGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
Annexure-3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per PGVCL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Confirmation For Composition Scheme
User Defined Template-Standard
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
RequiredSelf-Certified copy of Vendor Registration
RequiredSelf- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
RequiredTender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredNotarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents
RequiredNotarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredCountry Boundary Certificate on 300/- Rs. non judicial stamp paper duy notarized (as per attached format in TENDER NOTICE SCHEDULE-A)
RequiredNotarize copy of all required Type test report.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
RequiredCertificate-A of the Tender duly signed & sealed on Company’s letterhead
RequiredSelf-certified copy of valid ISO Certificate (if Applicable)
RequiredPAN card of FIRM/COMPANY certified by the Authorized person
RequiredSelf-certified copy of PAN Card of each individual i.e. ALL PARTNERS/ALL DIRECTORS/PROPEROTER
RequiredSelf-certified copy of valid copy of Factory License
RequiredSelf-certified copy of Import / Export Certificate (if Applicable)
RequiredList of Partners/Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about proprietor.
RequiredSelf-certified of Partnership deed (if applicable)
RequiredList of Plant & Machinery and Testing Facility duly Sealed & signed
RequiredCertified copy of Last Three years Audited Account.
RequiredNotarized Copy of Valid BIS License (if applicable)
RequiredBEE Certificate (if applicable)
RequiredSelf-Certified copy of order executed with GUVNL & its subsidiary company (if Applicable)
RequiredAny other documents if required as per tender terms and conditions.
RequiredFrequently Asked Questions
What is the scope of this government tender?
This tender involves the supply and delivery of 50 three-phase LT ERS meters to PGVCL's Rajkot office. The scope includes ensuring meters meet technical standards, providing warranty, and supporting installation. Bidders must adhere to technical specifications, certification requirements, and delivery timelines as detailed in the tender documents.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid vendor registration, GST registration, PAN, and relevant experience in electrical equipment supply. They must submit tender fee, EMD, notarized documents, and technical certifications. Financial stability and past project experience are also mandatory, with specific thresholds outlined in the tender guidelines.
How can I submit my bid for this tender?
Bidders should download the tender documents from the official portal, prepare all required documents, and submit electronically before the deadline of 10-11-2025 at 18:00 hrs. Ensure all forms, technical specifications, and financial details are accurately filled and signed as per instructions.
What are the key dates and deadlines for this tender?
The bid submission starts on 16-10-2025 and closes on 10-11-2025 at 18:00 hrs. Technical evaluation is scheduled for 12-11-2025, with price bid opening on 12-12-2025. Bidders must adhere strictly to these deadlines to avoid disqualification.
Who can I contact for queries related to this tender?
All inquiries should be directed to the Procurement Division of PGVCL at the corporate office in Rajkot. Contact person: The Chief Engineer (Material), phone: 9227702859. Use official communication channels and mention tender reference PGVCL/PROC/ LT ERS Meters/1224.
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Documents 3
Tender Notice and Schedule-A-1224.pdf
TENDER_DOCUMENT
Tender Technical Specification_1224.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1224.pdf
TENDER_DOCUMENT
Tender Notice and Schedule-A-1224.pdf
TENDER_DOCUMENT
Tender Technical Specification_1224.pdf
TENDER_DOCUMENT
Tender Commercial Terms and Condition_1224.pdf
TENDER_DOCUMENT
