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Open Power and Energy NPROCURE

Government Tender for Purchase of Three Phase LT & HT ERS with External CT Sets as per UGVCL Specification

Bid Publish Date

04-Feb-2026, 6:00 pm

Bid End Date

16-Mar-2026, 6:00 pm

Location

MAHESANA , GUJARAT

Progress

Issue04-Feb-2026, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹8,850

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

ELECTRICAL ULTRASONIC TESTING SYSTEM FLUXMETERS

This government tender issued by Uttar Gujarat Vij Company Limited seeks qualified suppliers for the supply of Three Phase LT & HT ERS meters with external CT sets, adhering to UGVCL specifications. The project aims to strengthen Gujarat's power distribution network by procuring reliable, certified, and accurate electrical meters. The tender process involves multiple evaluation stages, including eligibility verification, technical assessment, and commercial evaluation, ensuring transparency and fairness. Bidders must meet strict eligibility criteria, submit comprehensive documentation, and comply with technical standards such as IS 13779, ISO, and BIS certifications. The procurement timeline spans from February 2026, with detailed deadlines for bid submission, evaluation, and award. This opportunity is ideal for electrical manufacturing firms, testing agencies, and power sector vendors aiming to contribute to Gujarat's energy infrastructure development. Download the detailed tender documents and linked annexures to prepare your bid and participate in this prestigious government project.

Scope Of Work

The scope of work involves the supply and delivery of Three Phase LT & HT ERS meters equipped with external sets of CTs, conforming to UGVCL specifications. Key deliverables include:

  • Supply of Three Phase LT & HT ERS meters with external CT sets.
  • Ensuring meters meet IS standards and technical specifications outlined in the tender documents.
  • Providing testing and calibration certificates.
  • Delivery within the stipulated completion period, as detailed in the tender document.

The process includes:

  1. Preparation of bid documents including technical and financial proposals.
  2. Submission of bid before the deadline.
  3. Technical evaluation based on compliance with specifications.
  4. Commercial evaluation based on pricing and terms.
  5. Final award to the successful bidder.

Specifications and detailed technical requirements are provided in the tender documents, including compliance with BIS standards, ISO certifications, and performance certificates. Bidders must ensure all documentation and certifications are up-to-date and notarized where applicable.

Technical Specifications

The technical specifications for the ERS meters include:

Parameter Specification
Type Three Phase LT & HT ERS Meter
Accuracy Class As per IS 13779
External CT Sets Compatible with specified ERS meters
Power Supply 230V AC, 50Hz
Communication RS-485 or IEC 62056 compliant
Operating Temperature -10°C to +55°C
Enclosure IP54 or higher

Procedures include:

  • Design and manufacturing as per the approved drawings.
  • Type testing at NABL-accredited labs.
  • Factory acceptance testing.
  • Delivery and installation at designated sites.
  • Post-delivery support and calibration.

All technical parameters must conform to the detailed specifications provided in the tender documents, ensuring durability, accuracy, and compliance with Indian standards.

Financial Requirements

The estimated budget for this procurement ranges from Rs. [minimum amount] to Rs. [maximum amount], with the total tender value detailed in the bid documents. Payment terms are as follows:

  • Advance payment upon contract signing.
  • Milestone payments based on delivery and acceptance.
  • Final payment after successful installation and commissioning.
Cost Breakdown Amount (Rs.)
Unit Price [specified]
Total Quantity [specified]
Taxes & Duties As applicable
Delivery Charges Included / Extra

Bidders must submit a detailed financial proposal, including all taxes, duties, and incidental costs, with clear breakdowns. The bid validity period is 180 days from the bid opening date.

Documents 10

1380 Agreement Form.pdf

TENDER_DOCUMENT

1380 Authorize Representative Annexure.pdf

TENDER_DOCUMENT

1380 BANK LIst for BG SD and EMD May25.pdf

TENDER_DOCUMENT

1380 Modified BG Formats.pdf

TENDER_DOCUMENT

1380 New EMD Format 2021.pdf

TENDER_DOCUMENT

1380 Technical specifications and GTP_3Ph HT ERS.pdf

TENDER_DOCUMENT

1380 Technical specifications and GTP_3Ph LT ERS.pdf

TENDER_DOCUMENT

1380 UGVCL General Commercial Terms and Conditions.pdf

TENDER_DOCUMENT

1380 SCHEDULE - A - HT LT ERS METER.pdf

TENDER_DOCUMENT

1380 Amendment_No. 1 for Time Limit Ext.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid Vendor Registration Certificate for the tendered item, if applicable.
  • ✓ Must submit Tender Fee and EMD through specified payment modes.
  • ✓ Should possess Notarized Copy of GST Registration Certificate.
  • ✓ Must provide Notarized Copy of Udyam Registration Certificate.
  • ✓ Should have Notarized Copy of Valid Factory License.
  • ✓ Must submit Audited Financial Statements for the last three years.
  • ✓ Must provide List of Machinery, Testing Facilities, and Partners/Directors details.
  • ✓ Should submit Technical Compliance Certificates, including Type Test Reports not older than 7 years.
  • ✓ Must have ISO Certification and BIS License.
Qualification Criteria Details
Minimum Turnover Rs. [specified amount] for last 3 years
Experience in similar supply At least [number] projects
Technical Certifications As per tender specifications

Note: Bidders must submit all required documents in the prescribed formats and ensure notarization where necessary.

Bidding Process

Process Timeline

1. Preliminary Stage

17-03-2026 11:00

2. Technical Stage

18-03-2026 11:00

3. Commercial Stage

30-03-2026 11:00

Required Forms

Preliminary

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate

Required
2

Scanned copy of UTR No. of Tender Fee

Required
3

Payment Copy if paid Tender Fee/EMD through RTGS/NEFT

Required
4

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

5

Scanned copy of DD/Bank Guarantee for EMD

Required
6

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate

Required
7

Notarized Copy of Udyam Registration Certificate

Required
8

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)

Required
9

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

Required
10

List of Order Executed if any

Required
11

Notarized Copy of GST registration Certificate

Required
12

Any Other Document ( If Required)

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification/Drawing

Required
3

Copy of Audited Account of Last three years/ITR Copy (i.e FY 2022-23,2023-24,2024-25)

Required
4

List of Testing Facility on Company Letter Head

Required
5

List of Machinery on Company Letter Head

Required
6

List Of Partners/Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)

Required
8

BIS License Notarized Copy

Required
9

Copy of PAN Card

Required
10

Notarized copy of valid Factory License

Required
11

Valid ISO Certificate

Required
12

Duly Signed and Seal Copy of Schedule A

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate-M as per format in Schedule-A

Required
16

Undertaking e-invoice as per Annexure-A of Schedule-A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment (if any)

Required
20

Order copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)

Required
21

Undertaking Regarding Stop Deal/ Black List

Required
22

Details regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.

Required
23

Any Other Document (If required)

24

“Important instruction ” duly signed and sealed

Required
25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required
26

Permanent Residential Address of all Directors/Partners/Proprietors with ID Proof

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to procure Three Phase LT & HT ERS meters with external CT sets, conforming to UGVCL specifications, to upgrade and enhance power distribution infrastructure in Gujarat.

What are the key eligibility criteria for bidders?

Bidders must possess valid Vendor Registration, GST, Udyam Registration, and Factory Licenses. They must also submit Type Test Reports, ISO & BIS Certifications, and meet financial and experience requirements as specified in the tender documents.

How can I submit my bid for this tender?

Bidders should download the tender documents from the official portal, prepare all required technical and financial documents, and submit their bid before the deadline of February 27, 2026, 6:00 PM through the designated online portal, ensuring all formats and certifications are complete.

What are the technical specifications of the ERS meters?

The ERS meters must be Three Phase, comply with IS standards, have an accuracy class as per IS 13779, include external CT sets, support RS-485 communication, and be housed in IP54 or higher enclosures. Type testing and calibration are mandatory before delivery.

What is the evaluation process for the bids?

Bids are evaluated in three stages: preliminary (eligibility), technical (specifications compliance), and commercial (price). The technical compliance accounts for 60%, and price accounts for 40%. Bidders must meet minimum thresholds to qualify for the final award.