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Open State Governments & UT NPROCURE

Government Tender for Renovation of Centrally A.C. Plants at Gandhi Hall, Gujarat College

Bid Publish Date

17-Jan-2026, 7:00 pm

Bid End Date

02-Feb-2026, 4:00 pm

Value

₹39,99,131

Location

AHMADABAD , GUJARAT

Progress

Issue17-Jan-2026, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an exciting opportunity for electrical and HVAC contractors to participate in the renovation of centrally air-conditioned plants at Gandhi Hall, Gujarat College, Ahmedabad. The project involves installation, testing, and commissioning of advanced HVAC systems, ensuring energy efficiency and compliance with safety standards. Managed by the Roads and Buildings Department, this project emphasizes quality, experience, and timely delivery. Bidders must meet specific eligibility criteria, including valid licenses, OEM authorization, and proven work experience. The tender process is fully electronic, with detailed instructions on document submission, evaluation, and deadlines. With an estimated value of Rs. 39.99 lakh, this project is ideal for companies seeking to expand their portfolio in Gujarat’s government infrastructure sector. Key dates, technical specifications, and evaluation criteria are outlined to assist bidders in preparing competitive proposals. Don’t miss this opportunity to contribute to Gujarat’s public infrastructure development.

Scope Of Work

The scope of work includes:

  • Installation and commissioning of HVAC systems including HVAC/VRV/Centrally A.C. Plants as specified in the tender documents.
  • Removal and dismantling of existing HVAC equipment as required.
  • Electrical wiring, cabling, and power supply setup for HVAC units.
  • Testing and commissioning of the installed HVAC systems to ensure compliance with technical standards.
  • Provision of maintenance and operational support for a specified period.

The process involves:

  1. Site assessment and preparation.
  2. Procurement of OEM-approved HVAC equipment.
  3. Installation as per technical specifications.
  4. Testing, commissioning, and handover.
  5. Post-installation maintenance as per contractual terms.
Specification Details
HVAC System Type VRV/Chiller-based systems
Capacity As per tender documents
Power Supply 3-phase electrical connection
Certification Must conform to BIS standards
Maintenance Period 7 years from date of commissioning

Technical Specifications

The HVAC systems must conform to BIS standards and include VRV or equivalent technology with the following parameters:

  • Capacity: As specified in the tender documents.
  • Power Supply: 3-phase, 415V.
  • Control System: Smart, energy-efficient controls compatible with existing infrastructure.
  • Efficiency Standards: Minimum SEER rating of 16.
  • Installation: Modular units with easy access for maintenance.

Technical procedures involve:

  • Site assessment and layout planning.
  • Procurement of OEM-approved equipment.
  • Installation following manufacturer guidelines.
  • Testing for leakages, electrical safety, and operational efficiency.
  • Certification of system performance before handover.

plaintext

  • Ensure compliance with electrical safety standards.
  • Conduct performance testing for cooling capacity.
  • Obtain necessary certifications for electrical and HVAC systems.

Financial Requirements

The estimated project cost is approximately Rs. 39,99,131.36. The financial breakdown includes:

Item Cost (Rs.)
HVAC Equipment 20,00,000
Electrical Materials 10,00,000
Labour & Installation 7,00,000
Testing & Commissioning 2,00,000
Contingency & Miscellaneous 1,99,131.36

Payment terms are as follows:

  • 10% advance on contract signing.
  • 40% after installation completion.
  • 30% post-testing and commissioning.
  • 20% after defect liability period (6 months).

Bidders must submit financial proposals clearly indicating costs for each component and adhere to the specified budget limits. All payments are subject to approval of work progress and certification by the engineer-in-charge.

Documents 6

AMC Condition HVAC Gandhi hall (1).pdf

TENDER_DOCUMENT

DTP of gandhi hall A B DM AND MAKELIST.pdf

TENDER_DOCUMENT

Gandhi Hall at Gujarat College Campus PQ (1).pdf

TENDER_DOCUMENT

Notice No.24.pdf

TENDER_DOCUMENT

SBD Document.pdf

TENDER_DOCUMENT

GR AND GST LTR.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor License and Electrical Contractor Registration (Class E-1 or above) of R&B Department, Gujarat.
  • ✓ Must have completed at least one similar HVAC/VRV/Centrally A.C. Plant installation project costing not less than 40% of the tender value (Rs.15,99,653) in last five financial years.
  • ✓ Must possess annual financial turnover of Rs. 3 crore or more in at least one of the last five financial years.
  • ✓ Must be OEM authorized dealer or have specific authorization from Mitsubishi, O-General, or Daikin for VRV HVAC systems.
  • ✓ Must submit EMD of Rs. 40,000 in the form of FDR with minimum validity of 165 days.
  • ✓ Must submit PAN and GST registration certificates.
Qualification Criteria Minimum Requirement
Electrical License Valid and current
Work Experience At least 1 similar project in last 5 years
Financial Turnover Rs. 3 crore or above in any year
OEM Authorization Valid OEM authorization letter
EMD Rs. 40,000 via FDR
Documents Submission All documents must be uploaded as per tender guidelines

Bidding Process

Process Timeline

1. Preliminary Stage

02-02-2026 16:05

2. Commercial Stage

02-02-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Annual All in comprehensive Maintenance and operation Contract for 07 Years

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

01. Upload Scan Copy of Tender fee of Rs.1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Ahmedabad Electrical Division-1, Ahmedabad. Payable at Ahmedabad from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

02. Upload Scan copy of Earnest Money Deposit Rs. 40,000/- in the form of FDR (with a validity period of not less than 165 days) from nationalized / scheduled bank in favour of Executive Engineer, Ahmedabad Electrical Division No.1, Ahmedabad.Payable at Ahmedabad OR Exemption Certificate issued by R and B Deptt. is valid. (FDR for EMD must be purchased from the account of bidder)

Required
3

3. Undertaking by agency ensuring access/ availability of credit facilities up to 25 percent of the value of the Contract as per SBD

Required
4

4. Upload scan copy of the PAN.

Required
5

5. Upload scan copy of the GST Registration certificate.

Required
6

6. Bidder must submit similar work experience certificate of at least (1) Similar Nature of work i.e.SITC of HVAC/VRV/Centrally A.C Plants, costing not less than 40 Percentage of the amount put to tender i.e.Rs.15,99,653.00 in last five financial years.(Only SITC work experience wil be considered, HVAC/VRV/Centrally A.C Plants Maintenance work experience will not be considered.)

Required
7

7. Bidder should be Mitsubishi, O-General, Daikin Original Equipment Manufacturer (OEM) of VRV HVAC System OR Bidder having specific authorization letter from be Mitsubishi, O-General, Daikin Original Equipment Manufacturer (OEM) for this tender work.

Required
8

8. Upload scan copy of documentary evidence for the clause -Bidder should have Annual financial turnover of Rs. 3.0 Crore & more (Excluding GST) in any one year during the last 5 (five) financial years from year ending 31st March 2025.

Required
9

9. Upload scan copy of Valid Electrical Contractor License

Required
10

10. Upload scan copy of Electrical contractor Registration in Class E-1 or Above of R&B Department Government of Gujarat to the Last Date of the submission of Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves the renovation and installation of HVAC systems at Gandhi Hall, Gujarat College, Ahmedabad. It includes dismantling existing equipment, installing new VRV/centrally A.C. plants, electrical wiring, testing, and commissioning, with a focus on energy efficiency and compliance with BIS standards.

Who is eligible to bid for this project?

Eligible bidders must hold a valid Electrical Contractor License (Class E-1 or above), have completed similar HVAC projects costing at least 40% of the tender value in the last five years, and possess an annual turnover of Rs. 3 crore or more. OEM authorization from Mitsubishi, O-General, or Daikin is mandatory, along with submission of all required documents such as PAN, GST registration, and EMD.

What are the key deadlines for this tender?

The bid submission starts on 17-01-2026 at 19:00 and closes on 02-02-2026 at 16:00. The bid opening will occur immediately after at 16:05 for technical bids. Bidders must ensure all documents are uploaded before the deadline to qualify.

How is the bid evaluated?

Bids are evaluated based on technical compliance (50%), financial competitiveness (30%), and past experience (20%). Bidders must meet minimum thresholds in each category, with the highest combined scores determining the successful bidder. Technical evaluation considers system specifications and experience, while financial bids are assessed for cost-effectiveness.

How can I get assistance during the bidding process?

For support, contact the (n)Code Support Team at GNFC Ltd. via email [email protected] or call the toll-free number 7359 021 663. Bidders are encouraged to attend the weekly vendor training sessions at (n)Code Solutions to understand the electronic bidding platform and ensure smooth submission.

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