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Open State Governments & UT NPROCURE

Government Tender for Renovation of Conference Hall Electrical and Audio-Visual Systems in Patan

Bid Publish Date

18-Feb-2026, 6:15 pm

Bid End Date

02-Mar-2026, 12:00 pm

Value

₹4,23,701

Location

PATAN , GUJARAT

Progress

Issue18-Feb-2026, 6:15 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

45  Days

Currency Type

Single

Categories 7

ELECTRICAL COOLER ALTERATION OF BUILDING WATER COOLER RENEWAL OF BLDG SOUND SYSTEM ALTERATION

This government tender offers a valuable opportunity for electrical and audiovisual contractors to participate in the renovation of the conference hall at Patan's Jilla Ayojan Office. The project involves upgrading electrical wiring, installing split A.C. units, water coolers, R.O. systems, and modern sound systems, all aimed at enhancing the facility's operational efficiency and aesthetic appeal. Managed by the Gujarat State Government's Roads and Buildings Department, this tender emphasizes quality, safety, and compliance with government standards. With an estimated cost of ₹4,23,701.06 and a deadline of 2nd March 2026, qualified bidders with relevant experience and valid certifications are encouraged to submit their proposals. The project promises to improve public sector infrastructure and offers significant business opportunities for electrical firms, audiovisual specialists, and renovation contractors seeking government contracts in Gujarat.

Scope Of Work

The scope of work for this tender includes:

  • Electrical system renovation in the conference hall, including wiring, lighting, and safety systems.
  • Installation of Split A.C. units to ensure optimal climate control.
  • Water Cooler and R.O. System installation for improved water quality.
  • Sound System Upgrades, including speakers, microphones, and audio control systems.

The key deliverables are:

  • Complete electrical wiring and safety compliance.
  • Proper installation and testing of split A.C. units.
  • Functional water cooler and R.O. systems.
  • Modern sound system setup with all accessories.

Sequential Process:

  1. Site assessment and planning.
  2. Procurement of materials and equipment.
  3. Electrical wiring and safety checks.
  4. Installation of A.C. units, water cooler, and R.O. system.
  5. Sound system installation and calibration.
  6. Final testing, inspection, and handover.
Specifications Details
Electrical Wiring Compliant with IS standards
A.C. Units Split type, energy-efficient
Water Cooler Capacity: minimum 100 liters
R.O. System 5-stage filtration
Sound System 5.1 surround sound setup

Important: All works must adhere to the applicable safety and quality standards as specified by the Gujarat government and relevant authorities.

Technical Specifications

The technical specifications include:

Parameter Requirement
Electrical Wiring Must comply with IS standards and be flame-retardant
A.C. Units Split type, capacity of at least 1.5 Ton, energy-efficient
Water Cooler Capacity: minimum 100 liters, with cooling and heating options
R.O. System 5-stage filtration, daily capacity of 200 liters
Sound System 5.1 surround sound, with wireless microphones

Procedures:

  • Conduct site survey.
  • Prepare detailed installation plan.
  • Procure certified equipment.
  • Install and connect systems as per specifications.
  • Conduct system testing and commissioning.
  • Provide training and handover documentation.

Financial Requirements

The estimated project cost is approximately ₹4,23,701.06. Bidders must submit a bid with a detailed breakdown:

Cost Component Estimated Cost
Electrical works ₹1,50,000
A.C. units ₹1,20,000
Water Cooler & R.O. ₹50,000
Sound System ₹1,03,701.06

Payment Terms:

  • 30% advance upon contract signing.
  • 40% after installation and initial testing.
  • 30% upon final acceptance.
    All payments are subject to submission of valid invoices and compliance with project milestones.

Documents 6

DTP AC WATER COOLER Jilla Ayojana OFFICE.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 14.pdf

TENDER_DOCUMENT

PQ REGULAR.pdf

TENDER_DOCUMENT

STANDARD BIDDING DOCUMENTS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid electrical contractor registration and license.
  • ✓ Must submit a recent bank solvency certificate of at least 20% of the tender value issued in 2026.
  • ✓ Must provide valid PAN and GST registration certificates.
  • ✓ Must attach the scanned copy of the tender fee demand draft of ₹600 in favor of the Executive Engineer, Mehsana Electrical (R&B) Division.
  • ✓ Must submit EMD in FDR format (not less than 165 days validity) favoring the Deputy Executive Engineer, Patan Electrical Sub Division.
  • ✓ Must have relevant experience in electrical and audiovisual system installations.
Financial Qualification Details
Minimum Bank Solvency 20% of estimated cost (₹84,740.21)
Validity of documents Issued in 2026
Registration Electrical contractor & Electrical license

Note: All submitted documents must be valid and up-to-date; renewal receipts are not acceptable.

Bidding Process

Process Timeline

1. Preliminary Stage

03-03-2026 12:05

2. Commercial Stage

03-03-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Demand Draft ] in Favor of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana

Required
2

Scanned Copy of E.M.D. in FDR Format (Not less than 165 Days) in favour of Deputy Executive Engineer, Patan Electrical (R&B) Sub Division, Patan. / valid Exemption Certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2026

Required
4

Kindly attach Scan copy of Valid PAN Card.

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Scanned Copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory [Renewal Receipt of Registration is not valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves renovation of the conference hall at Patan's Jilla Ayojan Office, including electrical upgrades, installation of split A.C. units, water cooler, R.O. system, and a modern sound system. The project aims to enhance the facility's functionality and aesthetics while ensuring compliance with safety standards.

Who is eligible to bid for this tender?

Eligible bidders must possess valid electrical contractor registration and license, submit bank solvency certificates, and provide PAN and GST registrations. Experience in electrical and audiovisual system installation is essential, and all documents must be valid and up-to-date.

What are the key dates and deadlines for this tender?

Bid submission opens on 18th February 2026 and closes on 2nd March 2026. The evaluation process begins on 3rd March 2026, with the final contract award expected shortly after. Bidders must ensure timely submission to participate.

How can I get assistance or training for online bidding?

A free vendor training camp is organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders can attend to learn about the online bidding process, document submission, and digital certificate procurement. Contact details are available on the official portal.

What is the estimated project cost and payment terms?

The estimated project cost is approximately ₹4,23,701.06. Payment will be made in three installments: 30% advance, 40% after installation and testing, and 30% upon final acceptance. Payments are subject to submission of valid invoices and compliance with project milestones.