Government Tender for Renting Building at Basna Village for UGVCL Sub-Division Office
Progress
This government tender offers an excellent opportunity for property owners and contractors to lease a building at Basna village for the Uttar Gujarat Vij Company Limited (UGVCL). The project aims to establish a dedicated office space for the UGVCL Basna Sub-Division, enhancing regional power distribution services. The tender is open to experienced bidders with relevant property leasing or infrastructure development expertise. The process involves online submission of technical and financial bids, with evaluation based on compliance, experience, and bid value. The estimated project cost is approximately INR 35.4 lakh, with a bid deadline of 19-10-2026. Interested organizations should review the detailed tender documents, available for download, and participate in the free vendor training sessions organized by GNFC. This tender is a strategic opportunity for companies in the power, real estate, and construction sectors to collaborate with government utilities and contribute to regional development.
Scope Of Work
The scope of work involves the leasing and setup of a suitable building at Basna village to serve as the UGVCL Basna Sub-Division Office. Key deliverables include:
- Identification and provision of a building with adequate space and facilities
- Ensuring the building complies with all safety and operational standards
- Handing over the premises within the stipulated timeline
- Providing necessary documentation and certifications
The process includes:
- Submission of technical and financial bids
- Evaluation and shortlisting based on predefined criteria
- Final selection and signing of lease agreement
- Handing over the premises and commencement of operations
Bidder must ensure that:
- The building meets the specifications outlined in tender documents
- All legal and safety standards are adhered to
- The lease agreement is executed as per government norms
The tender document provides detailed specifications, including size, facilities, and compliance requirements, available for download from the official portal.
Technical Specifications
The building to be leased should meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Location | Basna village, Mehsana, Gujarat |
| Size | Minimum 2000 sq. ft. |
| Facilities | Basic electrical, water, sanitation |
| Safety | Fire safety measures, security arrangements |
| Compliance | Adherence to local building codes |
Process:
- Inspection of the premises by the bidder
- Submission of technical proposal
- Evaluation based on compliance with specifications
- Final approval and lease agreement signing
Financial Requirements
The estimated project cost is INR 35,40,000, with the following financial breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Base rent | 30,00,000 |
| Security deposit | 3,00,000 |
| Miscellaneous | 40,000 |
| Total Estimated Cost | 35,40,000 |
Payment terms include:
- 50% advance upon signing of the lease
- Remaining 50% in equal monthly installments over the lease period
- Security deposit refundable at lease end after compliance check
Bidders must provide proof of funds and financial capability to undertake the lease.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
180 Days
Currency Type
Single
Bid Submission Start
07-10-2026 15:00:00
Document Download End
19-10-2026 18:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹35,40,000
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER,UGVCL,VISNAGAR
Bid Opening Authority
EXECUTIVE ENGINEER,UGVCL,VISNAGAR
Address
DIVISION OFFICE, M N COLLEGE ROAD, UGVCL, VISNAGAR
Contact Details
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 1
BASNA BUILDING TENDER.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
23-10-2026 11:00
23-10-2026 16:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage(Technical Stage)
EMD AND TENDER FEE PAID RECEIPT/DD
RequiredOTHERS
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have submitted the EMD and tender fee receipt/DD as proof of earnest money deposit and tender fee payment.
- ✓ Must provide all required documents for the preliminary technical stage, including EMD and tender fee receipts.
- ✓ Bidders should have relevant experience in property leasing, construction, or government infrastructure projects.
- ✓ Financial stability as demonstrated by previous project execution and financial statements.
- ✓ Valid digital certificates for electronic bidding, compliant with IT Act-2000.
| Qualification Criteria | Details |
|---|---|
| Minimum Experience | 3 years in property leasing or infrastructure projects |
| Financial Turnover | Minimum INR 10,00,000 in last fiscal year |
| Legal Compliance | Valid registration and licenses |
| Certification | Digital signature certificate (Class-III) |
Bidders must meet all eligibility criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender invites qualified organizations to lease a building at Basna village for the UGVCL Basna Sub-Division Office. The goal is to secure a suitable facility that meets safety, size, and operational standards to enhance power distribution services in the region.
Who can participate in this tender?
Eligible bidders include property owners, real estate firms, construction companies, and contractors experienced in infrastructure projects and property leasing within the power sector. Bidders must meet all eligibility criteria, including financial stability and valid digital signatures.
What are the key dates and deadlines for this tender?
The bid submission starts on 07-10-2026 at 3:00 PM and closes on 19-10-2026 at 6:00 PM. Technical evaluation is scheduled for 23-10-2026 at 11:00 AM, followed by commercial evaluation at 4:00 PM on the same day. Bidders must submit all documents before the deadline to participate.
How can I obtain the tender documents and support?
Tender documents are available for free download from the official portal. Bidders can attend free training sessions every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. For technical support, contact the support team via email at [email protected] or call +91-79-40007517, 40007514, 40007515.
What are the main evaluation criteria for selecting the successful bidder?
Bid evaluation is based on technical compliance (40%), financial offer (40%), and experience & past performance (20%). Bids must meet minimum qualifying marks to proceed. The highest scoring bid, adhering to all criteria, will be awarded the lease.