Government Tender for Repairing of Split A.C., Refrigerator & Water Cooler - U N Mehta Institute
Progress
This government tender offers a unique opportunity for experienced service providers to bid for repairing and maintaining Split A.C., refrigerators, and water coolers at the prestigious U N Mehta Institute of Cardiology and Research Centre in Ahmedabad. The project aims to ensure the seamless operation of essential cooling and refrigeration equipment vital for healthcare delivery and administrative functions. Bidders must meet strict eligibility criteria, submit comprehensive technical and financial proposals, and adhere to detailed timelines. The tender process emphasizes transparency, quality, and cost-effectiveness, making it ideal for companies specializing in HVAC and appliance repairs seeking to collaborate with a leading government healthcare institute. The project duration is 12 months, with a total estimated value ranging from ₹ [Minimum amount] to ₹ [Maximum amount], offering a significant opportunity to contribute to healthcare infrastructure development.
Scope Of Work
The selected contractor will be responsible for the following:
- Routine and preventive maintenance of Split A.C., refrigerators, and water coolers.
- Repair and replacement of faulty components, including compressors, fans, thermostats, and electrical parts.
- Timely response to service requests and emergency repairs.
- Adherence to safety and quality standards as specified by the institute.
The scope includes:
| Item | Description |
|---|---|
| Split A.C. | Repair, maintenance, and replacement of parts as needed |
| Refrigerator | Servicing, repairs, and component replacements |
| Water Cooler | Maintenance, repairs, and parts replacement |
The process involves:
- Inspection and diagnosis of equipment issues.
- Preparation of repair plan and cost estimate.
- Execution of repairs with quality assurance.
- Final testing and commissioning.
All work must comply with the technical specifications provided in the tender documents, and the contractor must ensure minimal disruption to institute operations.
Technical Specifications
The equipment to be repaired includes standard models of Split A.C., refrigerators, and water coolers as per the specifications listed in the tender documents. Technical parameters include:
| Equipment | Technical Requirements |
|---|---|
| Split A.C. | Capacity: 1.5 Ton, Energy-efficient, compliant with IS standards |
| Refrigerator | Capacity: 300 Liters, Energy Star rated |
| Water Cooler | Cold and hot water functions, compliance with safety standards |
Sequential procedures involve:
- Initial inspection
- Fault diagnosis
- Parts sourcing
- Repair execution
- Quality testing
- Final approval and documentation
All repairs must meet the technical standards outlined in the provided compliance sheet and adhere to safety protocols.
Financial Requirements
The total estimated budget for this tender ranges from ₹ [Minimum amount] to ₹ [Maximum amount], with payments made as per the following schedule:
| Payment Schedule | Details |
|---|---|
| Initial | 30% upon contract signing |
| Mid-term | 40% after completion of 50% repairs |
| Final | 30% after successful completion and approval |
Bidders must submit a detailed financial proposal including itemized costs for labor, parts, and miscellaneous expenses. The bid must be valid for 180 days from the date of submission, ensuring price stability during evaluation and contract execution.
Tender Data
Bid Details
Tender Type
Open
Sector
Health, Family Welfare & Medical
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
11-08-2026 18:00:00
Document Download End
01-09-2026 15:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
U N Mehta Institute of Cardiology & Research Centre
Bid Opening Authority
U N Mehta Institute of Cardiology & Research Centre
Address
4th Floor, B block, U. N. Mehta Institute of Cardiology and Research Centre, Asarwa, Ahmedabad
Contact Details
[email protected]/9316752171
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Documents 2
TED-Split A.C._Online.pdf
TENDER_DOCUMENT
Technical compliance sheet.xlsx
BOQ
Categories
3
Bidding Process
Process Timeline
01-09-2026 15:30
01-09-2026 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical bid
User Defined Template-Standard
Price
Price Bid...
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan copy of DD/BC/Exemption certificates must be uploaded online
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Evaluation Stage
Technical Compliance Sheet (Excel file) must be filled and submitted online
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Eligibility Criteria
✓ Must have valid registration and licenses for appliance repair services.
✓ Proven experience in repairing HVAC systems, refrigerators, and water coolers.
✓ Submission of scan copy of DD/BC/Exemption certificates for preliminary verification.
✓ Technical compliance sheet must be filled and submitted online.
| Financial Qualification | Details |
|---|---|
| Minimum annual turnover | ₹ [Specify amount] |
| Experience in similar projects | At least [Specify number] years |
| Certification | Valid technical and service certifications |
Important: Bidders must upload all required documents as specified in the tender notice to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves repairing and maintaining Split A.C., refrigerators, and water coolers at U N Mehta Institute of Cardiology. It covers routine maintenance, emergency repairs, and component replacements to ensure the equipment functions optimally, supporting healthcare services.
Who is eligible to participate in this tender?
Eligible bidders must have valid licenses, proven experience in HVAC and appliance repairs, and submit the required documents such as scan copies of DD/BC/Exemption certificates. They should also meet financial and technical qualification criteria as specified in the tender documents.
What are the key dates and deadlines for this tender?
The bid submission starts on 11-08-2026 and closes on 01-09-2026 at 3:00 PM. The technical evaluation will be conducted immediately after, on 01-09-2026 at 3:30 PM. Bidders must adhere strictly to these deadlines to participate successfully.
How can I obtain the tender documents and submit my bid?
Tender documents are freely downloadable from the official portal. Bidders must pay the tender fee of ₹1180 online and upload all required documents, including technical compliance sheets, via the nProcure platform. Complete all steps before the deadline to ensure eligibility.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance, experience, and cost. The technical score accounts for 50%, and cost accounts for 30%, with the remaining 20% for past performance. Minimum qualifying marks are 70% in technical evaluation, and the final selection depends on overall score.