Government Tender for Repairing Distribution Transformers - Power & Energy Sector
Progress
This government tender offers a unique opportunity for electrical contractors to secure a contract for repairing distribution transformers ranging from 5KVA to 500KVA under Madhya Gujarat Vij Company Limited (MGVCL). The project emphasizes quality repairs, safety standards, and timely completion within a 12-month period. Bidders must meet specific eligibility criteria, submit their bids electronically via the official portal, and adhere to strict deadlines. The tender includes detailed technical specifications, financial requirements, and evaluation criteria designed to ensure transparency and value for money. Participating companies should have proven experience in transformer repairs, relevant certifications, and financial stability. This contract is ideal for firms specializing in electrical equipment maintenance, transformer servicing, and power infrastructure support, contributing to the reliability of Gujarat's power distribution network.
Scope Of Work
The scope of work includes:
- Providing outsourced labor for repairing distribution transformers rated from 5KVA to 500KVA.
- Handling transformers with CRGO & Amorphous cores.
- Performing repairs at designated in-house centers or suitable alternate locations.
- Ensuring adherence to safety standards and technical specifications.
Key deliverables include:
- Complete disassembly, inspection, and repair of transformers.
- Replacement of faulty parts with approved components.
- Testing and quality assurance before reinstallation.
- Documentation of repair processes and compliance.
The process involves:
- Submission of technical and financial bids via the official portal.
- Evaluation of bids based on predefined criteria.
- Awarding of contract to the successful bidder.
- Execution of repair work within the stipulated 12 months.
| Technical Specifications | Requirements |
|---|---|
| Transformer Ratings | 5KVA to 500KVA |
| Core Material | CRGO & Amorphous |
| Repair Standards | As per MGVC guidelines |
| Testing | Routine & type testing |
Bidder must ensure availability of skilled labor, necessary equipment, and compliance with safety protocols throughout the project.
Technical Specifications
The technical specifications for the transformers include:
| Parameter | Specification |
|---|---|
| Rating | 5KVA to 500KVA |
| Core Material | CRGO & Amorphous |
| Insulation | As per IS standards |
| Testing | Routine, Type, and Acceptance testing |
| Repair Standards | As per MGVC guidelines |
The repair process involves:
- Disassembly and cleaning
- Inspection and fault diagnosis
- Replacement of defective parts
- Re-assembly and testing
- Final quality assurance
All repairs must comply with the technical standards specified by MGVC and relevant Indian standards.
Financial Requirements
The estimated contract value is approximately ₹29,81,544.94. Bidders are required to submit a refundable Earnest Money Deposit (EMD) as specified in the tender documents. The payment terms are:
- 10% of the contract value as advance, if applicable.
- Remaining payments linked to milestones or completion certificates.
- Final payment after successful completion and acceptance.
| Cost Breakdown | Amount |
|---|---|
| Estimated Cost | ₹29,81,544.94 |
| Tender Fee | ₹1,475 |
| EMD Amount | As specified in tender documents |
All payments should be made through electronic transfer as per the instructions provided in the tender documents. Bidders must ensure financial compliance and submit all relevant documents during bid submission.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
10-08-2026 17:00:00
Document Download End
22-10-2026 16:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹29,81,545
Bid To RA
No
Item Category
Electrical Goods/Equipment
Authority & Contact
Officer Inviting Bids
Executive Engineer Baroda(O&M)Division
Bid Opening Authority
Executive Engineer Baroda(O&M)Division
Address
THE EXECUTIVE ENGINEER (O&M)- BARODA DIVISION OFFICE, MADHYA GUJARAT VIJ COMPANY LTD., VIDYUT NAGAR,OLD PADRA ROAD, VADODARA 390007
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 2
02_Tender Documents.pdf
TENDER_DOCUMENT
01_Schedule B.pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
23-10-2026 11:00
26-10-2026 11:00
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRILIMINARY STAGE
All the scanned documents as per prequalification criteria must have to be submitted .
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid registration with relevant electrical or contractor authorities.
- ✓ Must submit all scanned documents as per prequalification requirements.
- ✓ Should have prior experience in transformer repair projects.
- ✓ Should possess valid GST registration and PAN.
- ✓ Must have a minimum average annual turnover of ₹10 lakh in the last 3 financial years.
- ✓ Should have valid electrical safety certifications.
| Qualification Requirement | Minimum Criteria |
|---|---|
| Experience | At least 2 similar projects in the past 3 years |
| Financial Turnover | ₹10 lakh annually |
| Certifications | Valid electrical contractor license |
| Documents | PAN, GST, experience certificates, financial statements |
Failure to meet these criteria will result in disqualification from the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing outsourced labor for repairing distribution transformers rated from 5KVA to 500KVA, with a focus on transformers with CRGO & Amorphous cores. The work includes disassembly, inspection, parts replacement, testing, and documentation, to be carried out at in-house centers or suitable locations under Madhya Gujarat Vij Company Limited (MGVCL). The goal is to ensure reliable power distribution and maintenance of electrical infrastructure in Vadodara, Gujarat.
Who is eligible to bid for this transformer repair tender?
Eligible bidders must have valid electrical contractor licenses, experience in similar transformer repair projects, and financial stability with an annual turnover of at least ₹10 lakh over the last 3 years. They must also submit all required documents, including PAN, GST registration, and relevant experience certificates, to qualify for the bidding process.
What are the key dates and deadlines for this tender?
The bid submission starts on 10-08-2026 at 17:00 and ends on 31-08-2026 at 16:00. The preliminary evaluation will be conducted on 01-09-2026 at 11:00, followed by the commercial evaluation on 02-09-2026 at 11:00. Bidders should ensure timely submission to avoid disqualification. Detailed deadlines are provided in the tender notice.
How can I submit my bid for this government tender?
Bidders must download the tender documents from the official portal, prepare technical and financial bids, and submit electronically via the nProcure portal before the deadline. Payment of tender fee and EMD must be completed as per instructions. Physical submissions are not accepted. Attending training sessions can help bidders understand the online process better.
What are the evaluation criteria for awarding this tender?
Bid evaluation considers technical competence (40%), financial bid (30%), past performance (20%), and adherence to technical standards (10%). Bidders must meet minimum technical scores of 70%. The highest scoring compliant bid will be awarded the contract, emphasizing experience, quality, and cost-effectiveness.