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Open Power and Energy NPROCURE

Government Tender for Replacement of VRF AC System at EMC & SCADA Office Gandhinagar

Bid Publish Date

07-Feb-2026, 11:00 am

Bid End Date

03-Mar-2026, 6:00 pm

Location

MAHESANA , GUJARAT

Progress

Issue07-Feb-2026, 11:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Works

Completion Period

4  Months

Currency Type

Single

Categories 8

SUPERVISORY CONTROL TELEMETRY ELECTRICAL WIND MILL ENERGY PROJECT SMART GRID MASTER CONTROLLER AUTOMATION EQUIPMENT SCADA

This government tender issued by Uttar Gujarat Vij Company Limited seeks qualified electrical contractors to replace the existing VRF Air Conditioning (AC) system at the EMC and SCADA Office in Gandhinagar, Gujarat. The project aims to enhance cooling efficiency and ensure reliable operation of critical power management systems. Bidders must meet strict eligibility criteria, including valid vendor registration, GST, and relevant experience. The scope covers supply, installation, testing, and commissioning of new VRF AC units, with a project completion timeline of four months. The tender process involves preliminary, technical, and commercial evaluation stages, with detailed technical specifications and documentation requirements. This opportunity is ideal for experienced electrical firms specializing in HVAC systems, power infrastructure, and government projects in Gujarat. Submit your bid before the deadline of March 3, 2026, to participate in this transparent and competitive procurement process.

Scope Of Work

The scope of work includes:

  • Removal of existing VRF AC units and associated infrastructure.
  • Supply and installation of new VRF AC systems as per technical specifications.
  • Testing and commissioning of the installed systems to ensure compliance with standards.
  • Provision of all necessary materials, tools, and labor for complete execution.

The key deliverables are:

  • Complete dismantling of old AC units.
  • Delivery of new VRF AC units and accessories.
  • Proper installation adhering to safety and technical standards.
  • Functional testing and commissioning.
  • Submission of operation and maintenance manuals.

The process involves:

  1. Site survey and assessment.
  2. Preparation of installation plan.
  3. Procurement of equipment.
  4. Installation and setup.
  5. Testing and commissioning.
  6. Handover and documentation.

Specifications include:

Parameter Requirement
Cooling Capacity As per Schedule A VRF SCADA 1388
Power Supply 415V, 3-phase, 50Hz
Refrigerant Type R410A
Noise Level < 55 dB
Energy Efficiency Ratio As per BIS standards

All work must comply with relevant safety, electrical, and environmental standards. Bidders should ensure all equipment bears BIS and ISO certifications where applicable.

Technical Specifications

The technical specifications for the VRF AC system include:

  • Cooling Capacity: As specified in Schedule A VRF SCADA 1388.
  • Refrigerant: R410A, environmentally friendly.
  • Power Supply: 415V, 3-phase, 50Hz.
  • Noise Level: Less than 55 dB for indoor units.
  • Energy Efficiency: Compliant with BIS standards.

Technical procedures involve:

  • Conducting site survey.
  • Preparing detailed technical drawings.
  • Procuring BIS and ISO certified equipment.
  • Installing units as per manufacturer guidelines.
  • Conducting performance tests.
  • Ensuring safety and environmental compliance.

The technical parameters must be documented in Annexures and tested before final acceptance.

Financial Requirements

The estimated budget for this project ranges from Rs. 10,00,000 to Rs. 15,00,000, inclusive of all taxes and duties. The financial breakdown includes:

Item Cost (Rs.)
Equipment 60%
Installation & Labour 25%
Testing & Commissioning 10%
Miscellaneous & Contingency 5%

Payment terms are:

  • 30% advance upon contract signing.
  • 50% after delivery and installation.
  • 20% after successful commissioning.

All payments are subject to submission of valid invoices and acceptance certificates. Bidders should prepare detailed financial proposals aligned with these terms.

Documents 7

Authorize Person Declaration.pdf

TENDER_DOCUMENT

Modified BG Formats.pdf

TENDER_DOCUMENT

Commercial_Terms_and_Conditions.pdf

TENDER_DOCUMENT

Nationalized Bank List-2025-26-GUVNL......19062025.pdf

TENDER_DOCUMENT

New EMD BG Format.pdf

TENDER_DOCUMENT

SCHEDULE A VRF SCADA 1388.pdf

TENDER_DOCUMENT

Schedule B Price Bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid vendor registration certificate for tendered items, if applicable.
  • ✓ Must submit notarized copies of CSPO/NSIC/DGS&D certificates.
  • ✓ Must possess valid Udyam Registration Certificate.
  • ✓ Payment receipts for vendor registration fees, if applicable.
  • ✓ Valid GST registration certificate.
  • ✓ Demonstrated experience via list of executed orders.
  • ✓ Submission of all required documents for preliminary and technical stages.
  • ✓ Compliance with technical specifications, including BIS and ISO certifications.
  • ✓ No history of blacklisting or stop-deal status.
  • ✓ All partners or shareholders must be women if applicable, with supporting documentation.
Qualification Requirements Details
Minimum Turnover Rs. X Crores (as specified in the detailed document)
Experience in similar projects At least 2 projects of comparable scope
Technical capability Proven testing facilities and machinery
Certification BIS, ISO, Factory License, GST
Financial stability Audited accounts for last 3 years

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

04-03-2026 10:30

2. Technical Stage

05-03-2026 10:30

3. Commercial Stage

30-03-2026 10:30

Required Forms

Preliminary

UGVCL EMD Details - Goods

User Defined Template-Standard

Required

UGVCL Tender Fee - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1

User Defined Template-Standard

Required

ANNEXURE – 2

User Defined Template-Standard

Required

ANNEXURE – 3

User Defined Template-Standard

Required

ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)

User Defined Template-Standard

Required

ANNEXURE - 5 (DELIVERY SCHEDULE)

User Defined Template-Standard

Required

ANNEXURE- 6

User Defined Template-Standard

Required

ANNEXURE – 7

User Defined Template-Standard

Required

ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)

User Defined Template-Standard

Required

ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)

User Defined Template-Standard

Required

ANNEXURE - 10

User Defined Template-Standard

Required

ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)

User Defined Template-Standard

Required

ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)

User Defined Template-Standard

Required

ANNEXURE - 13

User Defined Template-Standard

Required

ANNEXURE - 14

User Defined Template-Standard

Required

ANNEXURE - 15

User Defined Template-Standard

Required

FORMAT FOR VENDOR REGISTRATION (Mandatory)

User Defined Template-Standard

Required

ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL

User Defined Template-Standard

Required

UNDERTAKING ( DOCUMENT ATTACHED)

User Defined Template-Standard

Required

CERTIFICATE - A

User Defined Template-Standard

Required

TECHNICAL SPECIFICATION

User Defined Template-Standard

Required

DOCUMENTS

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS

User Defined Template-Standard

Required

Commercial

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schedule-A Condition)

2

Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate/DGS&D Certificate

3

Notarized Copy of Udyam Registration Certificate

Required
4

Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)

5

Notarized Copy of GST registration Certificate

Required
6

List of Order Executed if any

Required
7

Any Other Document (if Required)

8

Forwarding letter for submission of Tender Fee & EMD & Vendor Registration Certificate

Required
9

Scanned copy of Online Payment of Tender Fee

Required
10

Scanned copy of Online Payment of EMD

Required
11

Scan Copy of receipt in cash for cash payment (Up to RS.10000)

Required

Stage - Technical Stage

1

Forwarding for Technical Bid submission

Required
2

Signed and Seal copy of GTP and Technical Specification or Drawing

3

Copy of Audited Account of Last three years

Required
4

List of Testing Facility on Company s Letter Head

5

List of Machinery on Companys Letter Head

6

List Of Partners or Directors with Address and Contact No On Letter Head

Required
7

Notarize copy of all Type Test Of Tender Item Not Older Than 7 Year

8

BIS License Notarized Copy

9

Notarized copy of valid Factory License

10

Valid ISO Certificate

11

Duly Signed and Seal Copy of Schedule A

Required
12

Copy of PAN Card

Required
13

Duly Signed and Seal Copy of Authorize Person Undertaking

Required
14

Commercial Terms and Condition duly signed and seal

Required
15

Certificate M as per format in Schedule A

Required
16

Undertaking e invoice as per Annexure A of Schedule A

Required
17

Quality Assurance Plan on Letter Head

Required
18

Performance Certificate

Required
19

Tender Amendment if any

Required
20

Order copy of Past Experience Private Or GUVNL and their Subsidiaries Companies

Required
21

Undertaking Regarding Stop Deal or Black List

Required
22

Details regarding If bidders are 1 Women Proprietor or 2 All partners are women in case of partnership firm or 3 All share holders are women in case of company letterhead

Required
23

“Important instruction ” duly signed and sealed

Required
24

Any Other Document ( if Required)

25

Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized

Required

Stage - Commercial Stage

1

Schedule B Price Bid

Required

Form - Price Bid Form

1

Schedule B Price Bid

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The final date for bid submission is 03-03-2026 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this deadline to be considered.

What are the eligibility criteria for bidders?

Bidders must possess valid vendor registration, GST registration, and relevant experience in electrical works. They must submit notarized copies of certificates such as CSPO/NSIC, Udyam Registration, and Factory License. Experience in similar projects and compliance with BIS and ISO standards are mandatory.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), price (30%), delivery schedule (10%), and after-sales support (10%). Bidders must meet minimum thresholds to qualify for the award. The highest combined score will determine the successful bidder.

What technical specifications are required for the VRF AC system?

The system must have a cooling capacity as per Schedule A VRF SCADA 1388, use R410A refrigerant, operate on 415V, 3-phase power, and have a noise level below 55 dB. Equipment must be BIS and ISO certified, with proper installation and testing procedures followed.

Who can I contact for further inquiries about this tender?

For queries, contact Chief Engineer (P&P), UGVCL Mehsana at [email protected] or 9687126131. It is recommended to contact at least 7 days before the bid deadline for timely assistance.