Tender Notice for S.I.T.C. of VRF AC System at Canteen at 5th floor CO, Ahmedabad. in AHMADABAD, GUJARAT
N/A
AHMADABAD, GUJARAT
Posted:
6 November 2024
Closed:
18 November 2024
EPROCURE
Open Power and Energy NPROCURE
Government Tender for Replacement of VRF AC System at EMC & SCADA Office Gandhinagar
Progress
Issue07-Feb-2026, 11:00 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Works
Completion Period
4 Months
Currency Type
Single
Categories
8
This government tender issued by Uttar Gujarat Vij Company Limited seeks qualified electrical contractors to replace the existing VRF Air Conditioning (AC) system at the EMC and SCADA Office in Gandhinagar, Gujarat. The project aims to enhance cooling efficiency and ensure reliable operation of critical power management systems. Bidders must meet strict eligibility criteria, including valid vendor registration, GST, and relevant experience. The scope covers supply, installation, testing, and commissioning of new VRF AC units, with a project completion timeline of four months. The tender process involves preliminary, technical, and commercial evaluation stages, with detailed technical specifications and documentation requirements. This opportunity is ideal for experienced electrical firms specializing in HVAC systems, power infrastructure, and government projects in Gujarat. Submit your bid before the deadline of March 3, 2026, to participate in this transparent and competitive procurement process.
Scope Of Work
The scope of work includes:
- Removal of existing VRF AC units and associated infrastructure.
- Supply and installation of new VRF AC systems as per technical specifications.
- Testing and commissioning of the installed systems to ensure compliance with standards.
- Provision of all necessary materials, tools, and labor for complete execution.
The key deliverables are:
- Complete dismantling of old AC units.
- Delivery of new VRF AC units and accessories.
- Proper installation adhering to safety and technical standards.
- Functional testing and commissioning.
- Submission of operation and maintenance manuals.
The process involves:
- Site survey and assessment.
- Preparation of installation plan.
- Procurement of equipment.
- Installation and setup.
- Testing and commissioning.
- Handover and documentation.
Specifications include:
| Parameter | Requirement |
|---|---|
| Cooling Capacity | As per Schedule A VRF SCADA 1388 |
| Power Supply | 415V, 3-phase, 50Hz |
| Refrigerant Type | R410A |
| Noise Level | < 55 dB |
| Energy Efficiency Ratio | As per BIS standards |
All work must comply with relevant safety, electrical, and environmental standards. Bidders should ensure all equipment bears BIS and ISO certifications where applicable.
Technical Specifications
The technical specifications for the VRF AC system include:
- Cooling Capacity: As specified in Schedule A VRF SCADA 1388.
- Refrigerant: R410A, environmentally friendly.
- Power Supply: 415V, 3-phase, 50Hz.
- Noise Level: Less than 55 dB for indoor units.
- Energy Efficiency: Compliant with BIS standards.
Technical procedures involve:
- Conducting site survey.
- Preparing detailed technical drawings.
- Procuring BIS and ISO certified equipment.
- Installing units as per manufacturer guidelines.
- Conducting performance tests.
- Ensuring safety and environmental compliance.
The technical parameters must be documented in Annexures and tested before final acceptance.
Financial Requirements
The estimated budget for this project ranges from Rs. 10,00,000 to Rs. 15,00,000, inclusive of all taxes and duties. The financial breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| Equipment | 60% |
| Installation & Labour | 25% |
| Testing & Commissioning | 10% |
| Miscellaneous & Contingency | 5% |
Payment terms are:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- 20% after successful commissioning.
All payments are subject to submission of valid invoices and acceptance certificates. Bidders should prepare detailed financial proposals aligned with these terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)
Contact Details
[email protected]/9687126131
Authority Records
UTTAR GUJARAT VIJ COMPANY LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 15
Authorize Person Declaration.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Nationalized Bank List-2025-26-GUVNL......19062025.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
SCHEDULE A VRF SCADA 1388.pdf
TENDER_DOCUMENT
Schedule B Price Bid.pdf
TENDER_DOCUMENT
Amendment No-1 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-2 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-3 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-4 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-5 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-6 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-7 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-8 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid vendor registration certificate for tendered items, if applicable.
- ✓ Must submit notarized copies of CSPO/NSIC/DGS&D certificates.
- ✓ Must possess valid Udyam Registration Certificate.
- ✓ Payment receipts for vendor registration fees, if applicable.
- ✓ Valid GST registration certificate.
- ✓ Demonstrated experience via list of executed orders.
- ✓ Submission of all required documents for preliminary and technical stages.
- ✓ Compliance with technical specifications, including BIS and ISO certifications.
- ✓ No history of blacklisting or stop-deal status.
- ✓ All partners or shareholders must be women if applicable, with supporting documentation.
| Qualification Requirements | Details |
|---|---|
| Minimum Turnover | Rs. X Crores (as specified in the detailed document) |
| Experience in similar projects | At least 2 projects of comparable scope |
| Technical capability | Proven testing facilities and machinery |
| Certification | BIS, ISO, Factory License, GST |
| Financial stability | Audited accounts for last 3 years |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
1. Preliminary Stage
04-07-2026 10:30
2. Technical Stage
06-07-2026 10:30
3. Commercial Stage
29-07-2026 10:30
Required Forms
Preliminary
UGVCL EMD Details - Goods
User Defined Template-Standard
UGVCL Tender Fee - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Copy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schedule-A Condition)
2
Notarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate/DGS&D Certificate
3
Notarized Copy of Udyam Registration Certificate
Required 4
Vendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
5
Notarized Copy of GST registration Certificate
Required 6
List of Order Executed if any
Required 7
Any Other Document (if Required)
8
Forwarding letter for submission of Tender Fee & EMD & Vendor Registration Certificate
Required 9
Scanned copy of Online Payment of Tender Fee
Required 10
Scanned copy of Online Payment of EMD
Required 11
Scan Copy of receipt in cash for cash payment (Up to RS.10000)
RequiredStage - Technical Stage
1
Forwarding for Technical Bid submission
Required 2
Signed and Seal copy of GTP and Technical Specification or Drawing
3
Copy of Audited Account of Last three years
Required 4
List of Testing Facility on Company s Letter Head
5
List of Machinery on Companys Letter Head
6
List Of Partners or Directors with Address and Contact No On Letter Head
Required 7
Notarize copy of all Type Test Of Tender Item Not Older Than 7 Year
8
BIS License Notarized Copy
9
Notarized copy of valid Factory License
10
Valid ISO Certificate
11
Duly Signed and Seal Copy of Schedule A
Required 12
Copy of PAN Card
Required 13
Duly Signed and Seal Copy of Authorize Person Undertaking
Required 14
Commercial Terms and Condition duly signed and seal
Required 15
Certificate M as per format in Schedule A
Required 16
Undertaking e invoice as per Annexure A of Schedule A
Required 17
Quality Assurance Plan on Letter Head
Required 18
Performance Certificate
Required 19
Tender Amendment if any
Required 20
Order copy of Past Experience Private Or GUVNL and their Subsidiaries Companies
Required 21
Undertaking Regarding Stop Deal or Black List
Required 22
Details regarding If bidders are 1 Women Proprietor or 2 All partners are women in case of partnership firm or 3 All share holders are women in case of company letterhead
Required 23
“Important instruction ” duly signed and sealed
Required 24
Any Other Document ( if Required)
25
Annexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredStage - Commercial Stage
1
Schedule B Price Bid
RequiredForm - Price Bid Form
1
Schedule B Price Bid
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The final date for bid submission is 03-03-2026 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this deadline to be considered.
What are the eligibility criteria for bidders?
Bidders must possess valid vendor registration, GST registration, and relevant experience in electrical works. They must submit notarized copies of certificates such as CSPO/NSIC, Udyam Registration, and Factory License. Experience in similar projects and compliance with BIS and ISO standards are mandatory.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price (30%), delivery schedule (10%), and after-sales support (10%). Bidders must meet minimum thresholds to qualify for the award. The highest combined score will determine the successful bidder.
What technical specifications are required for the VRF AC system?
The system must have a cooling capacity as per Schedule A VRF SCADA 1388, use R410A refrigerant, operate on 415V, 3-phase power, and have a noise level below 55 dB. Equipment must be BIS and ISO certified, with proper installation and testing procedures followed.
Who can I contact for further inquiries about this tender?
For queries, contact Chief Engineer (P&P), UGVCL Mehsana at [email protected] or 9687126131. It is recommended to contact at least 7 days before the bid deadline for timely assistance.
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Documents 15
Authorize Person Declaration.pdf
TENDER_DOCUMENT
Modified BG Formats.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
Nationalized Bank List-2025-26-GUVNL......19062025.pdf
TENDER_DOCUMENT
New EMD BG Format.pdf
TENDER_DOCUMENT
SCHEDULE A VRF SCADA 1388.pdf
TENDER_DOCUMENT
Schedule B Price Bid.pdf
TENDER_DOCUMENT
Amendment No-1 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-2 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-3 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-4 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-5 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-6 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-7 Time Limit Extension -1388.pdf
TENDER_DOCUMENT
Amendment No-8 Time Limit Extension -1388.pdf
TENDER_DOCUMENT