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Closed Open State Governments & UT NPROCURE

Government Tender for Replacing AC Machines in Server Room at JSS Nadiad, Di.Kheda

Bid Publish Date

02-Sep-2025, 8:30 am

Bid End Date

15-Sep-2025, 6:30 am

EMD

₹1,150

Value

₹1,13,989

Location

NADIAD , GUJARAT
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Progress

Issue02-Sep-2025, 8:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

15  Days

Currency Type

Single

Categories 2

ELECTRICAL NETWORK CARD

This government tender offers a unique opportunity for electrical contractors to participate in a project focused on replacing AC machines in the server room at JSS Nadiad, Di.Kheda. Managed by the Roads and Buildings Department of Gujarat, the project emphasizes technical excellence, timely completion, and compliance with safety standards. Bidders must meet strict eligibility criteria, including valid electrical licenses, financial stability, and relevant experience. The tender process is fully online, ensuring transparency and efficiency, with detailed documentation and support provided. The project aims to enhance the infrastructure of a critical IT facility, ensuring reliable cooling and operational efficiency. With an estimated project value of approximately Rs 113,988.60, this tender is ideal for experienced electrical firms seeking government contracts in Gujarat. The process involves multiple stages, from bid submission to evaluation and award, with clear deadlines and procedural guidelines to facilitate smooth participation.

Scope Of Work

The scope of work for this tender includes:

  • Procurement of high-efficiency AC units suitable for server room applications.
  • Removal and dismantling of existing AC machines as per safety standards.
  • Installation of new AC units in designated locations within the server room.
  • Testing and commissioning of the installed units to ensure proper functioning.
  • Providing all necessary electrical connections and safety measures.
  • Ensuring compliance with technical specifications outlined in the tender documents.

The process involves:

  1. Receiving and evaluating bids before the deadline.
  2. Conducting site inspections if required.
  3. Awarding the contract based on evaluation criteria.
  4. Completing installation within the completion period of 15 days.

Key deliverables include:

Item Description
Procurement AC units as per specifications
Dismantling Removal of old AC units
Installation New AC units setup and electrical connections
Testing Functionality and safety checks
Documentation Completion report and warranty details

All work must adhere to the technical and safety standards specified in the tender documentation.

Technical Specifications

The AC units must meet the following technical parameters:

Parameter Specification
Capacity Suitable for server room cooling, approximately 5-10 TR
Power Supply 230V/415V, 50Hz, three-phase
Energy Efficiency Minimum SEER of 4.5
Refrigerant R410A or equivalent
Noise Level Not exceeding 55 dB
Installation Standards Compliant with IS 1391 and relevant safety codes

Sequential process for technical compliance:

  1. Review technical specifications.
  2. Select AC units meeting the criteria.
  3. Submit technical datasheets with bid.
  4. Ensure installation adheres to safety and quality standards.
  5. Conduct testing and commissioning as per guidelines.

Financial Requirements

The estimated project cost is approximately Rs 113,988.60. The financial bid should be submitted as a percentage rate or fixed amount, depending on the tender format. The bid security (EMD) of Rs 1150 must be paid upfront. Payment terms include:

  • 30% advance upon contract signing.
  • 40% after installation and initial testing.
  • Remaining 30% after successful commissioning.
    All payments are subject to submission of valid invoices and completion certificates. The total project cost includes procurement, installation, testing, and warranty support for a minimum of 1 year.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Deputy Executive Engineer, Nadiad Electrical Sub Dn Nadiad.

Bid Opening Authority

Deputy Executive Engineer, Nadiad Electrical Sub Dn Nadiad.

Address

Nadiad Electrical Sub Dn, (R & B Deptt) Block D Room No 105, Sardar Patel Bhavan, Nadiad

Contact Details

[email protected]

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Documents 6

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

online jaher nivida-12 of 2025-26.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

SBD Document.pdf

TENDER_DOCUMENT

SCHEDULE A B DM AND MAKELIST.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration as an Electrical Contractor (E-2 category or above) with renewal receipts.
✓ Must possess a valid Electrical Contractor License.
✓ Must have a valid G.S.T. Number.
✓ Must submit a current bank solvency certificate of at least 20% of the tender amount from a nationalized or scheduled bank.
✓ Must attach a scanned copy of PAN Card.
✓ Tender fee of Rs 600 must be paid via demand draft or online payment.
✓ EMD of Rs 1150 must be submitted in FDR form or valid exemption certificate.
✓ Must provide relevant experience in similar electrical works, especially AC installations in server rooms.

Financial Qualification Requirement
Minimum average annual turnover Rs 2,00,000
Past project experience At least 2 similar projects completed in the last 3 years
Certification Valid electrical licenses and registration

Important: All documents must be valid, up-to-date, and clearly scanned for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

15-09-2025 12:02

2. Commercial Stage

15-09-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee Rs 600.00 IN FAVOUR OF EXECUTIVE ENGINEER, AHMEDABAD ELECTRICAL DN NO 2 , AHMEDABAD

Required
2

Kindly attach Scan copy of E.M.D. Rs. 1150.00 (Not Less than 165 Days) in FDR Form Only in FAVOUR OF EXECUTIVE ENGINEER, AHMEDABAD ELECTRICAL DN NO 2 , AHMEDABAD / Valid Exemption Certificate

Required
3

Kindly attach Scan copy of PAN Card etc

Required
4

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2025

Required
5

Kindly attach Scan copy of E-2 and Above Category Registration (Electrical) [Renewal Receipt of Registration is not Valid]

Required
6

Kindly attach Scan copy of Valid Electrical Contractor License [Renewal Receipt of Electrical Contractor License is not Valid]

Required
7

Kindly attach Scan copy of G.S.T. Number

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 15th September 2025 at 12:00 PM. Bids submitted after this deadline will not be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender fee of Rs 600
  • EMD of Rs 1150 in FDR form or valid exemption certificate
  • Valid PAN Card
  • Bank solvency certificate of 20%
  • Electrical Contractor License
  • G.S.T. registration
  • Relevant experience certificates
    All documents should be scanned and uploaded as per instructions.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), financial bid (30%), and past project performance (20%). Only bidders meeting all eligibility criteria and scoring at least 70% in technical evaluation will be considered for the financial assessment.

Can I participate in the tender offline?

No, all submissions must be made electronically via the official portal. Physical bids are not accepted. Support and training are available through organized vendor training sessions.

What is the scope of work for this project?

The scope includes procurement, installation, testing, and commissioning of AC units suitable for server room cooling, dismantling existing units, and ensuring compliance with technical standards. The entire process must be completed within 15 days from the award date.

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