Government Tender for Replacing EPABX System at Deputy Chief Minister Office Gandhinagar
Bid Publish Date
17-Sep-2026, 2:30 pm
Bid End Date
30-Sep-2026, 11:30 am
Value
₹3,05,154
Location
Progress
This government tender offers a significant opportunity for electrical and communication system contractors to upgrade the EPABX system at the Deputy Chief Minister's Office in Gandhinagar. The project involves procurement, installation, and commissioning of advanced telecommunication infrastructure, ensuring seamless communication for government operations. Bidders must meet strict eligibility criteria, including experience, financial stability, and local presence in Gujarat. The tender process is conducted electronically via NProcure, with detailed documentation, technical specifications, and support provided. With a project value estimated at Rs. 3,05,154.33 and a completion period of 120 days, this tender is ideal for firms specializing in electrical communication systems, offering a chance to contribute to vital government infrastructure. Strict deadlines and comprehensive compliance requirements make this an excellent opportunity for qualified bidders seeking to work on high-profile government projects.
Scope Of Work
The scope of work for this tender includes:
- Procurement of the latest EPABX system compatible with existing infrastructure
- Installation and configuration of the new communication system
- Testing and commissioning to ensure full operational capacity
- Providing training and documentation for system operation
Key deliverables include:
- Delivery of all hardware and accessories
- Complete installation at the specified location
- Functional testing and acceptance
- Handing over operational documentation
The process involves:
- Submission of bid documents including technical and financial proposals
- Evaluation and shortlisting based on eligibility criteria
- Contract award to the successful bidder
- Implementation within the stipulated 120-day period
- Final inspection and handover
Specifications for the EPABX system include:
| Parameter | Requirement |
|---|---|
| System Capacity | Minimum 50 extensions |
| Compatibility | Must support VoIP |
| Power Backup | 24-hour UPS support |
| Support & Maintenance | Minimum 5-year OEM support |
Bidders must ensure compliance with all technical specifications and deliverables as outlined in the tender documents.
Technical Specifications
The technical specifications for the EPABX system are as follows:
| Parameter | Specification |
|---|---|
| Capacity | Minimum 50 extensions |
| Protocol Support | VoIP and analog |
| Power Backup | UPS support for 24 hours |
| Compatibility | Compatible with existing infrastructure |
| Support Duration | OEM support for at least 5 years |
Implementation steps include:
- Reviewing technical requirements
- Procuring the specified hardware
- Installing and configuring the system
- Conducting functional and acceptance testing
- Providing user training and documentation
Bidder must ensure all technical parameters meet or exceed the specified standards to ensure seamless integration and reliable operation.
Financial Requirements
The estimated cost for this project is Rs. 3,05,154.33. The financial proposal should include a detailed breakdown of costs such as hardware, installation, and support services. Payment terms are typically structured as follows:
- 30% advance upon contract signing
- 50% after delivery and installation
- 20% after successful commissioning and acceptance
Bidders must submit financial bids in the prescribed format, ensuring clarity and transparency. All costs should be inclusive of applicable taxes and duties. The total bid amount should not exceed the estimated project cost, and any additional charges must be clearly specified.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
120 Days
Currency Type
Single
Bid Submission Start
17-09-2026 20:00:00
Document Download End
30-09-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹3,05,154
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 2, Gandhinagar.
Bid Opening Authority
Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 2, Gandhinagar.
Address
1st Floor A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar.
Contact Details
07923259469
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Documents 10
G S T LTR.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
nivida 10.pdf
TENDER_DOCUMENT
EPABX dy cm Estimate boq.pdf
TENDER_DOCUMENT
EPABX dy cm System anx A.pdf
TENDER_DOCUMENT
EPABX dy cm System anx C.pdf
TENDER_DOCUMENT
EPABx dy cm system dm.pdf
TENDER_DOCUMENT
EPABX dy cm System pq.pdf
TENDER_DOCUMENT
EPABX dy cm System SBD Book.pdf
TENDER_DOCUMENT
EPABX System dy cm anx B.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
30-09-2026 17:05
30-09-2026 17:10
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commericial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary stage
Upload scanned copy of Tender Fee of 600/- in the form of demand draft only (cash not acceptable) in favor of executive engineer, Sachivalaya Complex Electrical division, gandhinagar payable at gandhinagar from any Nationalized/scheduled bank. (DD for Tender Fee must be purchased from the account of bidder)
RequiredUpload scanned copy of security/earnest money Deposit of 4000 in the form of FDR (with a validity period of not less than 165 days)/Bank guarantee from Nationalized/Scheduled Bank in favour of Deputy executive engineer, sachivalaya complex electrical sub division no-2, gandhinagar payable at Gandhinagar OR exemption certificate is valid (FDR for EMD must be purchased from the account of Bidder)
RequiredUpload scanned copy Bank Solvency(25 percent of estimated cost put to tender i.e. 305154.33-)issued in current calendar Year
RequiredUpload scanned copy of permanent Acount number(PAN)issued by income tax Department
RequiredUpload scanned copy of GST Registeration Certificate.
RequiredUpload scanned copy of E-2 and above category ragistration(Electrical). (Renewal Receipt of Registration is not valid)
RequiredUpload scanned copy of annual turnover statement certified by C.A. of any one of last five financial year i.e. 2020-21 to 2024-25 uploaded to the current financial year shall be more than 82,45,866.24
RequiredBidder /OEM must have one office / Workshop / service centre in gujarat. (Copy of documents to prove local office / warkshop in gujarat please attech the copy of any one of the following; Propety tax bill/Electricity bill/Telephone bill/GST Registration copy/Lease agreement etc.)
RequiredUpload signed and scanned copy of Declaration Letter of Bidder (Annexer A)
RequiredUpload signed and scanned copy of which provide the certificate of support for parts from OEM for minimum 5 years along with Bid as per Annexure B(To be submitted before awrding contract)
RequiredUpload scan copy of Form3-A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification criteria. ( if required attach agreement copy) as per Annexure- C ( Similar work defination specified in Annexure-C) (Attach agreement copy with 3A for similar type of work)
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have experience in installing and maintaining EPABX systems, supported by Form 3-A and relevant project documentation.
- ✓ Must possess a valid Electrical E-2 or higher category registration (renewal not accepted).
- ✓ Must have a local office or workshop in Gujarat with proof such as property tax, electricity, or lease documents.
- ✓ Minimum annual turnover of Rs. 82,45,866.24 in at least one of the last five financial years (2020-21 to 2024-25), certified by a Chartered Accountant.
- ✓ Must submit a Security/Earnest Money Deposit (EMD) of Rs. 4000 via FDR or bank guarantee, valid for at least 165 days.
- ✓ Provide a valid GST Registration Certificate and PAN card.
- ✓ Submit a declaration letter (Annexure A) and OEM support certificate for a minimum of 5 years (Annexure B).
- ✓ Demonstrate successful experience with similar projects through relevant work agreements and Form 3-A.
All documents must be uploaded as per the specified format and within the stipulated deadlines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 30th September 2026 at 5:00 PM. Bids received after this deadline will not be considered.
What documents are required to participate?
Participants must upload the tender fee demand draft, EMD FDR or bank guarantee, GST registration, PAN card, experience certificates, local office proof, and other specified documents as outlined in the eligibility criteria.
Can I submit physical bids?
No, all bids must be submitted electronically through the official NProcure portal. Physical bids are not accepted under this tender.
Is there any training available for online bidding?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders are encouraged to participate to familiarize themselves with the process.
What is the scope of work for this tender?
The scope includes procurement, installation, testing, and commissioning of a new EPABX system at the Deputy Chief Minister's Office, ensuring compatibility with existing infrastructure and OEM support for at least 5 years.