Government Tender for Replacing Light Fittings & CCMS for Energy Saving Devices in Gandhinagar
Bid Publish Date
18-Jul-2026, 1:30 pm
Bid End Date
27-Jul-2026, 10:30 am
Value
₹38,13,965
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
This government tender offers a significant opportunity for qualified electrical contractors to participate in upgrading electrical infrastructure at the Gandhinagar Sachivalay complex. The project focuses on replacing light fittings and CCMS systems with energy-efficient solutions, supporting government initiatives for energy conservation and sustainability. With a total estimated value of approximately ₹38.13 lakh, the tender requires bidders to demonstrate technical expertise, financial stability, and compliance with all eligibility criteria. The process involves electronic submission of bids, detailed documentation, and adherence to strict deadlines. This tender is ideal for experienced firms specializing in electrical upgrades, energy-saving systems, and government projects. Bidders are encouraged to review all tender documents, participate in training sessions, and submit comprehensive bids to secure this lucrative government contract, contributing to sustainable development goals.
Scope Of Work
The scope of work includes:
- Replacing existing light fittings and CCMS systems with energy-efficient alternatives as per government guidelines.
- Installation of new energy-saving appliances and control systems in designated areas within the Sachivalay complex.
- Conducting site surveys to assess existing electrical infrastructure.
- Removal of outdated electrical fittings and systems, ensuring minimal disruption.
- Electrical wiring and cabling upgrades to support new installations.
- Testing and commissioning of all new electrical systems to ensure compliance with safety and performance standards.
- Providing documentation and training for maintenance staff.
The process involves:
- Site assessment and survey.
- Procurement of approved electrical fittings and systems.
- Sequential installation and wiring.
- System testing and quality checks.
- Final handover with documentation.
Specifications for equipment and materials are detailed in the tender documents, including energy-saving light fittings, CCMS units, and control devices, with comparison tables available for different options.
All work must adhere to applicable electrical safety standards, government energy conservation policies, and local codes.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Light Fittings | Dimmable LED fixtures conforming to IS standards |
| CCMS Units | Centralized control modules compatible with existing infrastructure |
| Power Supply | 230V AC, 50Hz, compliant with electrical safety standards |
| Wiring | Copper wiring with appropriate insulation |
| Installation | According to manufacturer guidelines and local electrical codes |
Sequential procedures:
- Site assessment.
- Procurement of specified fittings.
- Removal of old fittings.
- Installation of new energy-efficient fittings.
- Integration of CCMS systems.
- Testing and commissioning.
- Handover with documentation.
Financial Requirements
The estimated project cost is approximately ₹38,13,964.63. The financial breakdown includes:
| Cost Component | Amount (₹) |
|---|---|
| Equipment & Materials | 20,00,000 |
| Labour & Installation | 12,00,000 |
| Testing & Commissioning | 3,00,000 |
| Miscellaneous & Contingency | 3,13,964.63 |
Payment terms:
- 30% advance upon contract signing.
- 40% after installation completion.
- 30% after successful testing and handover.
- Payments will be made against approved bills and supporting documents.
- All costs must include applicable taxes and duties.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹38,13,965
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Bid Opening Authority
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Address
1ST FLOOR A BLOCK PATNAGAR YOJNA BHAVAN, SECTOR NO 16 GANDHINAGAR
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 9
6 -7-NewDimmable CCMS Road Street Light Block 14and9 anx A.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 anx C.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 boq.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 dm.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 memo.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 SBD Book.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
NOTICE NO 05.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 pq.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid electrical contractor license (E1 category or above).
✓ Must have completed similar electrical upgrade projects with a minimum value of ₹15,25,378.16 in the last five years.
✓ Must possess a Bank Solvency Certificate of at least 25% of the estimated tender value (₹9,53,361.35).
✓ Must submit a Demand Draft of ₹1,500 as tender fee, payable to the Executive Engineer, Sachivalaya Complex Electrical Division.
✓ Must provide Bid Security of ₹39,000 in the form of FDR or Bank Guarantee, valid for at least 165 days.
✓ Must have GST registration and PAN issued by Income Tax Department.
✓ Must demonstrate financial stability with an annual turnover exceeding ₹1,52,53,781.56 in the last five financial years.
✓ Must submit all required documents, including experience certificates, financial statements, and declaration letter, as specified in the tender notice.
| Qualification Criteria | Details |
|---|---|
| Electrical License Category | E1 and above |
| Minimum Similar Work Value | ₹15,25,378.16 (excluding GST) |
| Bank Solvency | ₹9,53,361.35 |
| Annual Turnover | > ₹1,52,53,781.56 |
| Tender Fee | ₹1,500 |
| Bid Security | ₹39,000 |
| Validity of Bid Security | 165 days |
| Experience in Last 5 Years | At least 1 similar project completed |
Bidding Process
Process Timeline
27-07-2026 16:05
27-07-2026 16:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Schedule of Dismantle Material
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
• Upload Scanned copy of Tender Fee of ₹1500/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
Required• Upload Scanned copy Bid Security of ₹39,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar (FDR for EMD must be purchased from the account of Bidder)
Required• Upload scanned copy Bank Solvency/ Liquid Asset Credit Facility (25 percent of estimated cost put to tender i.e. ₹9,53,361.35/-) issued from Nationalized/Scheduled bank of Year 2026
Required• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department
Required• Upload Scanned copy of GST Registration Certificate
Required• Upload Scanned copy of E1 and above category registration (Electrical)
Required• Upload Scanned copy of valid Electric contractor licence.
Required• Upload Scanned copy of Experience in Form -3A for one similar Completed Work (i.e. Electrical work) having completion cost not less than ₹15,25,378.16 (Without GST) (40 Percentage of the electrical amount put to tender for the proposed Work) (Escalation/Enhancement Factor as per SBD Applicable) in last five financial years. (For Government works: Completion Certificate in Form-3-A issued by the competent authority shall be submitted. If specifically required by the Employer/Authority, relevant BOQ details shall also be submitted. and for private work- Self attested copy of work order, self-attested copy of agreement, self-attested copy of Completion certificate, self-attested copy of Final bill, self-attested copy of TDS certificates and self-attested copy of letter of permission given by employer for subletting the work are required)
Required• Upload Scanned copy of Annual Turnover Statement certified by C.A. of any one of last five financial year i.e.2021-22 to 2025-26 updated to the current financial year shall be more than ₹1,52,53,781.56
Required• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to replace existing light fittings and CCMS systems with energy-efficient devices at the Sachivalay complex in Gandhinagar, aligning with government energy conservation policies to reduce operational costs and improve electrical infrastructure.
Who is eligible to participate in this tender?
Eligible bidders must possess a valid electrical contractor license (E1 category or above), have completed similar projects worth at least ₹15,25,378.16 in the last five years, and demonstrate financial stability with an annual turnover exceeding ₹1.52 crore. Additionally, they must submit all required documents including GST registration, PAN, bid security, and experience certificates.
What are the key dates and deadlines for this tender?
The bid submission starts on 18th July 2026 at 7:00 PM and closes on 27th July 2026 at 4:00 PM. The technical bid will be opened immediately after at 4:05 PM on the same day, with the final evaluation concluding shortly thereafter. Bidders must ensure timely submission to avoid disqualification.
How can I obtain the tender documents and support?
Tender documents are available for free download from the official portal. Bidders can also attend the free vendor training sessions held every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. For technical support, contact the support team via email or phone as provided in the contact details section.
What is the evaluation criteria for selecting the successful bidder?
Selection is based on technical competence (50%), financial stability (30%), and price competitiveness (20%). Bidders must meet minimum thresholds in each category, with the highest overall score winning the contract. The evaluation process includes verification of experience, financial documents, and bid security validity.
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Documents 9
6 -7-NewDimmable CCMS Road Street Light Block 14and9 anx A.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 anx C.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 boq.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 dm.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 memo.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 SBD Book.pdf
TENDER_DOCUMENT
GR AND GST LTR.pdf
TENDER_DOCUMENT
NOTICE NO 05.pdf
TENDER_DOCUMENT
6 -7-NewDimmable CCMS Road Street Light Block 14and9 pq.pdf
TENDER_DOCUMENT