Government Tender for Replacing UPS at Sardar Bhavan Gandhinagar - Electrical Works
Bid Publish Date
13-Oct-2026, 1:30 pm
Bid End Date
28-Oct-2026, 11:30 am
Value
₹40,35,512
Location
Progress
This government tender offers electrical contractors the opportunity to bid for replacing UPS systems at Sardar Bhavan, Gandhinagar. The project involves comprehensive electrical works including procurement, installation, and commissioning of UPS units to ensure reliable power backup for government offices. Issued by the Roads and Buildings Department, this tender emphasizes experience in government electrical projects, compliance with technical standards, and local presence in Gujarat. The project duration is approximately one month, with a total estimated cost of ₹40,35,511. Bidders must submit detailed documents, including bid security, financial statements, licenses, and experience certificates. The evaluation process considers technical expertise, compliance, financial competitiveness, and local support. This is a significant opportunity for qualified electrical firms to contribute to government infrastructure development, with a structured bidding process and clear deadlines. Download the tender documents and participate to secure this government contract.
Scope Of Work
The scope of work for this tender includes:
- Procurement of UPS systems as per specifications
- Removal of existing UPS units
- Installation of new UPS systems in designated UPS room at Sardar Bhavan
- Testing and commissioning of installed UPS units
- Ensuring compliance with electrical safety standards and government regulations
Key deliverables include:
- Delivery of UPS units
- Complete installation and setup
- Documentation of installation process
- Post-installation testing and validation
Process steps:
- Site survey and assessment
- Procurement of specified UPS units
- Removal of old UPS units
- Installation of new UPS systems
- Testing and commissioning
- Handover and documentation
Specifications for UPS systems:
| Parameter | Requirement |
|---|---|
| Capacity | As specified in tender documents |
| Power supply | 230V AC, 50Hz |
| Backup duration | Minimum 30 minutes |
| Certification | ISO, BIS, or equivalent |
Bidder must ensure all work adheres to applicable electrical standards and safety protocols.
Technical Specifications
The technical specifications for the UPS systems include:
| Parameter | Specification |
|---|---|
| Capacity | As per project requirements |
| Input Voltage | 230V ± 10% |
| Output Voltage | 230V ± 2% |
| Frequency | 50Hz ± 3Hz |
| Backup Time | Minimum 30 minutes |
| Certification | ISO 9001, BIS, IEC standards |
| Additional Features | Overload protection, short circuit protection, remote monitoring |
Bidder must ensure UPS units meet these specifications and are compatible with existing electrical infrastructure. Installation procedures include site assessment, equipment setup, and safety checks, followed by testing and commissioning to ensure operational readiness.
Financial Requirements
The total estimated cost for this project is ₹40,35,511.56. Bidders must submit a detailed financial bid, including unit prices, total cost, and applicable taxes. The payment schedule will be as follows:
- 30% advance payment upon contract signing
- 50% after installation and initial testing
- 20% upon successful commissioning and handover
All financial proposals should be submitted in the prescribed format, ensuring transparency and compliance with government procurement norms. The bid must include detailed cost breakdowns, including procurement, labor, testing, and miscellaneous expenses.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
1 Months
Currency Type
Single
Bid Submission Start
13-10-2026 19:00:00
Document Download End
28-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹40,35,512
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Bid Opening Authority
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Address
1ST FLOOR A BLOCK PATNAGAR YOJNA BHAVAN SECTOR NO 16 GANDHINAGAR
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 12
NOTICE NO 12.pdf
TENDER_DOCUMENT
ups at ss2 second attempt anx A.pdf
TENDER_DOCUMENT
ups at ss2 second attempt anx B.pdf
TENDER_DOCUMENT
ups at ss2 second attempt anx C.pdf
TENDER_DOCUMENT
ups at ss2 second attempt anx D.pdf
TENDER_DOCUMENT
ups at ss2 second attempt boq.pdf
TENDER_DOCUMENT
ups at ss2 second attempt dm.pdf
TENDER_DOCUMENT
ups at ss2 second attempt make list.pdf
TENDER_DOCUMENT
ups at ss2 second attempt memorandum.pdf
TENDER_DOCUMENT
ups at ss2 second attempt pq.pdf
TENDER_DOCUMENT
ups at ss2 second attempt sch A.pdf
TENDER_DOCUMENT
ups ss2 second attempt SBD Book.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
28-10-2026 17:05
28-10-2026 17:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Schedule of Dismantle Material
User Defined Template-Secured
Annexcure D
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Upload Scanned copy of Tender Fee of ₹1500/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
RequiredUpload Scanned copy Bid Security of ₹41,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar (FDR for EMD must be purchased from the account of Bidder) / Valid Excemption Certificate Which is Issued By Various R & B Electrical Division, Government of Gujarat.
RequiredUpload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹1008878.00) issued from Nationalized/Scheduled bank of 2026 / VAlid Exemption Certificate Which Issued By Various R & B Electrical Division, Government of Gujarat.
RequiredUpload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department
RequiredUpload Scanned copy of GST Registration Certificate
RequiredUpload Scanned copy of E-1 and above category registration (Electrical)
RequiredUpload Scanned copy of valid Electric contractor licence.
RequiredUpload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)
RequiredBidder should have Annual financial turnover as per clause No. 4.7 of IFB the last 5 (five) financial years from current financial year,. The C.A. Audited Certificate of Annual Turnover for the last five financial year to be Submitted. During any one of the last five financial years, ending 31st March 2026 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority). Rs. 48426138.72
RequiredBidder Must Provide the Certificate of Support for Parts from OEM For Minimum 5 Years As per Annexure B.
RequiredThe Bidder Must Have One Office / WorkShop / Service Centre in Gujarat (Copy of Documents to Provide Local Office / Workshop in Gujarat Please attched the copy of one of the following Properytax bill / Electricity Bill / Telephone Bill / GST Registration / Lease Agreement.
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid electrical contractor license (E-1 category or above)
- ✓ Must possess relevant experience in government electrical projects, specifically UPS installations
- ✓ Must submit scanned copies of Tender Fee (₹1500), Bid Security (₹41,000), and Bank Solvency Certificate (₹10,08,878)
- ✓ Must have a minimum annual financial turnover of Rs. 48,42,613.72 in the last five financial years, certified by a Chartered Accountant
- ✓ Must have a local office, workshop, or service center in Gujarat, supported by property tax, electricity, or lease documents
- ✓ Must provide OEM support certificates for at least 5 years
- ✓ Must submit all required documents including PAN, GST registration, experience certificates, and declaration letter
| Criteria | Details |
|---|---|
| Financial Turnover | Rs. 48,42,613.72 (last 5 years) |
| Experience | Similar UPS installation projects |
| Local Presence | Valid proof of Gujarat office |
| Certification | Electrical contractor license, OEM support |
| Bid Security | ₹41,000 in FDR or Bank Guarantee |
| Tender Fee | ₹1500 via Demand Draft |
Failure to meet any of these criteria will disqualify the bidder.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28-10-2026 at 17:00 hours. Bidders must submit all required documents before this time to be considered for evaluation.
What are the eligibility criteria for bidders?
Eligible bidders must possess a valid electrical contractor license (E-1 or above), demonstrate experience in government UPS projects, provide financial stability certificates, and have a local office in Gujarat. All supporting documents must be submitted as per tender guidelines.
What technical specifications must the UPS units meet?
UPS units should have a capacity as specified, input/output voltage of 230V, backup duration of at least 30 minutes, and certifications like ISO and BIS. They must include features such as overload protection and remote monitoring capabilities.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), compliance with specifications (30%), financial competitiveness (20%), and local support (10%). Minimum thresholds must be met in each category for qualification.
Who can I contact for further inquiries?
All inquiries should be directed to the Executive Engineer, Sachivalay Complex Electrical Division, via email at [email protected]. Please include the tender number in your correspondence.