Government Tender for RetroFitting of Van Bhavan Office Building in Surat - Civil Works
Progress
This government tender offers an excellent opportunity for experienced civil contractors to undertake retrofitting and renovation works of the Van Bhavan Office Building in Adajan, Surat. Managed by the Forests and Environment Department, the project involves comprehensive civil works, including structural reinforcement, toilet upgrades, electrical improvements, and safety compliance. With an estimated cost of ₹16,51,128 and a submission deadline of September 3, 2026, this open tender invites qualified bidders to participate via the e-Procurement portal. The process includes technical and financial evaluation stages, ensuring transparency and adherence to government standards. Bidders must meet eligibility criteria, submit all required documents, and follow the detailed procedures outlined in the tender documents. This project aims to enhance government infrastructure, providing a durable, safe, and modern office environment. Bidders are encouraged to review linked technical specifications, attend vendor training, and submit competitive bids for this significant civil construction opportunity in Gujarat.
Scope Of Work
The scope of work includes:
- Complete retrofitting and renovation of the Van Bhavan Office Building at Adajan, Surat.
- Structural repairs and reinforcement to ensure building safety.
- Upgrading toilet blocks and related plumbing fixtures.
- Interior modifications including partitioning, flooring, and ceiling works.
- Electrical and lighting upgrades as per specifications.
- Implementation of safety standards in line with government regulations.
The process involves:
- Site assessment and detailed planning.
- Preparation of retrofitting design and methodology.
- Execution of civil works as per approved plans.
- Quality control and safety compliance.
- Final inspection and handover.
The project must adhere to the specifications outlined in the tender documents, including the Building Specification Book and Retrofitting Methodology PDF. The work duration will be as specified in the attached documents, and all activities must be completed within the stipulated timeline.
| Specification | Details |
|---|---|
| Estimated Cost | ₹16,51,128 |
| Completion Period | As per tender document |
| Location | Van Bhavan Office Building, Adajan, Surat |
| Main Activities | Structural repairs, toilet upgrades, electrical work |
Bidders are advised to review all linked documents for detailed technical and procedural guidance.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Building Area | Approximately 2000 sq. ft. |
| Structural Material | Reinforced concrete, steel framework |
| Toilet Block Upgrades | Modern fixtures, water-saving fittings |
| Electrical System | LED lighting, UPS backup |
| Safety Standards | Fire safety, electrical safety, structural integrity |
Sequential procedures:
- Conduct site inspection.
- Prepare detailed retrofitting plan.
- Submit technical proposal for approval.
- Execute civil works as per approved plans.
- Ensure quality checks at each stage.
Technical compliance must align with the specifications detailed in the linked documents, including the Building Specification Book and Retrofitting Methodology PDF.
Financial Requirements
The estimated project cost is ₹16,51,128, which covers all civil works, materials, labor, and safety measures. Bidders must submit a percentage rate bid, reflecting their proposed cost for the entire scope. Payment terms are structured as follows:
- 30% advance upon contract signing.
- 50% during mid-project milestone completion.
- 20% after final inspection and approval.
The financial bid must be submitted in the prescribed format via the e-Procurement portal. All costs should be inclusive of taxes, duties, and other applicable charges. The bid validity period is 365 days from the submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
20-08-2026 00:00:00
Document Download End
03-09-2026 18:00:00
Bid Validity
365 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹16,51,128
Bid To RA
No
Item Category
Civil Works - Buildings
Authority & Contact
Officer Inviting Bids
DEPUTY CONSERVATOR OF FOREST, NORMAL DIVISION, SURAT.
Bid Opening Authority
DEPUTY CONSERVATOR OF FOREST, NORMAL DIVISION, SURAT.
Address
NORMAL DIVISION OFFICE ON GROUND FLOOR OF VAN BHAVAN BUILDING, SHIVAJI CHOWK, OPPOSIT DMART, GANGESHWAR MAHADEV TEMPLE ROAD, ADAJAN, SURAT - 395009.
Contact Details
02612733824
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Documents 6
1.0 SBD.pdf
TENDER_DOCUMENT
2.0 BOQ.pdf
TENDER_DOCUMENT
3.0 SPECIFICATION INDEX.pdf
TENDER_DOCUMENT
3.1 RETROFITTING SPECIFICATION AND METHODOLOGY.pdf
TENDER_DOCUMENT
4.0 TSN.pdf
TENDER_DOCUMENT
Building Specification Book.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
07-09-2026 15:00
07-09-2026 15:15
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
FINANCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
Copy of tender fee DD
RequiredCopy of tender EMD DD/FDR
RequiredCopy of required document as per tender document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
✓ Must have a valid registration with relevant civil construction authorities.
✓ Must submit a non-refundable tender fee of ₹1000 via Demand Draft.
✓ Must provide EMD/DD/FDR of an amount specified in the tender documents.
✓ Must submit all required technical documents, including copies of tender fee DD, EMD DD/FDR, and other specified documents.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in civil retrofitting and renovation projects |
| Financial Capacity | Turnover of at least ₹50 lakhs in the last 3 years |
| Certification | Valid GST registration, PAN, and relevant licenses |
| Submission | Complete technical documents as per the checklist |
Important: Bidders must meet all eligibility requirements to qualify for evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this government tender?
The bid submission deadline is 03 September 2026 at 18:00 hours. Bidders must upload all required documents and bids via the official e-Procurement portal before this cut-off time to be considered.
What documents are required to qualify for this civil works tender?
Bidders must submit:
- Copy of tender fee DD
- Copy of tender EMD DD/FDR
- Relevant technical documents as specified in the eligibility criteria, including experience certificates, licenses, and project portfolios.
All documents must be in the prescribed format and submitted before the deadline.
How is the evaluation process structured for this tender?
The evaluation comprises technical and financial stages:
- Technical evaluation scheduled on 07-09-2026 at 15:00, assessing experience, technical competence, and compliance.
- Financial evaluation on 07-09-2026 at 15:15, based on bid rates.
Final selection depends on combined scores, with minimum thresholds in each category.
Detailed criteria and scoring weights are outlined in the tender documents.
Can I attend training sessions for online bidding participation?
Yes, free vendor training sessions are organized every Saturday from 4:00 to 5:00 PM at (n)code solutions, Ahmedabad. These sessions help bidders understand online bidding procedures, document submission, and technical requirements, ensuring smooth participation.
What are the technical specifications for the retrofitting work?
The technical specifications include structural reinforcement, toilet block upgrades, electrical system improvements, and safety standards compliance. Details are provided in the linked documents, including the Building Specification Book and Retrofitting Methodology PDF, which specify materials, procedures, and quality benchmarks.