Handling ,Transport and Other Mining Services - Percentage quote based - Coal Extraction by Surface
South Eastern Coalfields Limited
Posted:
18 November 2024
Closed:
4 December 2024
GEM
Open Power and Energy NPROCURE
Government Tender for RFID System Upgrade & Power Plant Infrastructure Revamp
Progress
Issue04-Jun-2026, 7:30 am
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹5,900
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
9
This government tender offers a unique opportunity for qualified firms to upgrade RFID hardware and software systems at GIPCL's Vadodara power plant and mines. The project aims to enhance dispatch management, improve operational efficiency, and streamline procurement processes for imported coal. Bidders with proven experience in RFID technology, power plant infrastructure, and industrial automation are encouraged to participate. The tender includes hardware procurement, software development, system integration, and comprehensive testing, with a submission deadline of June 25, 2026. Successful bidders will contribute to Gujarat's power sector modernization, ensuring compliance with government standards and fostering innovation in energy management. This is an excellent chance for technology providers and contractors to showcase their expertise in a high-profile government project, supporting sustainable energy development and infrastructure resilience.
Scope Of Work
The scope of work includes:
- Upgrade and revamp of RFID hardware and software systems for integrated dispatch management.
- Procurement and installation of new RFID hardware components including readers, tags, and controllers.
- Software system enhancements to improve data accuracy, reporting, and system integration.
- System testing, commissioning, and validation to ensure seamless operation.
- Integration with existing power plant and mine management systems.
The process involves:
- Conducting a detailed site survey.
- Finalizing hardware specifications.
- Procuring RFID hardware and software components.
- Installing and configuring RFID systems.
- Performing comprehensive testing.
- Providing training and documentation.
- Handing over the fully operational system.
| Hardware Components | Specifications |
|---|---|
| RFID Readers | Compatible with existing infrastructure, high durability |
| RFID Tags | Suitable for industrial environments, long-range |
| Controllers | Support multiple RFID devices, secure connectivity |
The project also includes procurement of imported coal and related logistics management systems, ensuring integrated operation across all involved facilities.
Technical Specifications
The RFID hardware must support industrial-grade durability with operating temperatures from -20°C to 60°C. The system should include:
- RFID Readers supporting UHF frequency range (860-960 MHz)
- RFID Tags with a minimum read range of 10 meters
- Secure controllers with Ethernet and wireless connectivity
Technical procedures:
- Hardware installation at designated points.
- System configuration and network integration.
- Firmware updates and calibration.
- Compatibility testing with existing power plant systems.
| Parameter | Specification |
|---|---|
| Operating Frequency | UHF (860-960 MHz) |
| Read Range | ≥10 meters |
| Power Supply | 110-240V AC |
| Environmental Rating | IP67 or higher |
The software must support real-time data processing, reporting, and remote management with user-friendly interfaces.
Financial Requirements
The estimated project budget ranges from ₹5 crore to ₹8 crore, covering hardware procurement, installation, software development, and commissioning. Payment terms are structured as follows:
- 30% advance payment upon contract signing.
- 40% after hardware delivery and installation.
- 20% post successful system testing.
- 10% upon project completion and handover.
| Cost Component | Estimated Cost |
|---|---|
| Hardware Procurement | ₹3 crore - ₹4 crore |
| Software Development & Integration | ₹1.5 crore - ₹2 crore |
| Installation & Commissioning | ₹50 lakh - ₹1 crore |
| Miscellaneous & Contingency | ₹50 lakh |
All payments are subject to submission of valid invoices and acceptance of deliverables as per contract terms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Power/Energy Projects/Products/Services
Authority & Contact
Officer Inviting Bids
GENERAL MANAGER (M&C)
Bid Opening Authority
GENERAL MANAGER (M&C)
Address
GIPCL-VADODARA
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 2
FINAL RFP-RFID.pdf
TENDER_DOCUMENT
Corrigendum-I.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid business registration and relevant licenses.
✓ Proven experience in RFID system implementation within power or industrial sectors.
✓ Demonstrated capability to execute projects of similar scope and scale.
✓ Financial stability with annual turnover not less than ₹10 crore (or equivalent).
✓ Must possess valid ISO certifications related to quality and safety.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Business Registration | Valid and active |
| Experience in RFID Projects | At least 3 similar projects completed in the last 5 years |
| Financial Turnover | ₹10 crore or more annually |
| Certifications | ISO 9001, ISO 27001 |
Additional eligibility includes adherence to government procurement policies and compliance with local and national safety standards.
Bidding Process
Process Timeline
1. PRELIMINERY STAGE
2. COMMERCIAL STAGE
Required Forms
PRELIMINERY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
ANNEXURE I - PRICE BID - RFID
User Defined Template-Secured
Required Documents
Form - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 25th June 2026 at 6:00 PM. Bidders must ensure their proposals are uploaded and all required documents are submitted before this time to be considered.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid business registration, proven experience in RFID and power plant projects, a minimum annual turnover of ₹10 crore, and relevant ISO certifications. Detailed criteria include experience in similar projects and financial stability, ensuring only qualified firms participate.
How can I obtain the tender documents and fee details?
Tender documents can be downloaded from the official portal free of cost. The tender fee of ₹5900 must be paid as per instructions, and proof of fee payment should be submitted with the bid. The documents include detailed project scope, technical specifications, and terms & conditions.
What is the process for bid submission and opening?
Bidders must submit technical and financial bids electronically via the designated portal. The process involves downloading tender documents, attending pre-bid meetings, uploading bids before the deadline, and attending the bid opening on 26th June 2026. The evaluation will follow as per the criteria outlined.
Who can I contact for support or clarifications?
For assistance, contact BC Shah at GIPCL via email at [email protected] or call +91-79-40007517. Support is available during working hours, and bidders are encouraged to seek clarifications early to ensure smooth participation.
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Documents 2
FINAL RFP-RFID.pdf
TENDER_DOCUMENT
Corrigendum-I.pdf
TENDER_DOCUMENT