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Open Power and Energy NPROCURE

Government Tender for RFID System Upgrade at Surat Lignite Power Plant - Power & Energy Sector

Bid Publish Date

15-Jul-2025, 10:00 am

Bid End Date

25-Sep-2025, 12:30 pm

EMD

₹3,50,000

Location

SURAT , GUJARAT

Progress

Issue15-Jul-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹5,900

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 6

SOLID AND GEL FUELS NATURAL FUELS LIME STONE LIMESTONE LIGNITE SOFTWARE

This government tender offers a unique opportunity for vendors specializing in RFID technology, industrial hardware, and software solutions to upgrade the dispatch management system at GIPCL's Surat Lignite Power Plant. The project focuses on revamping existing RFID hardware and software systems to enhance operational efficiency, accuracy, and compliance within the power and energy sector. Bidders must meet strict eligibility criteria, including technical experience and financial stability, and adhere to detailed technical specifications. The tender process involves multiple evaluation stages, with deadlines set for bid submission, technical review, and commercial assessment. The project value ranges from INR 2 million to 2.1 million, with structured payment terms. Interested companies should review the detailed tender document, attend vendor training sessions, and submit their bids before the stipulated deadlines to secure this government contract. This initiative aligns with national efforts to modernize power plant operations through advanced RFID solutions, ensuring reliable dispatch management and regulatory compliance.

Scope Of Work

The scope of work involves the complete upgrade or revamping of RFID-based hardware and software systems at the GIPCL Surat Lignite Power Plant, specifically at the Mangrol - Valia Mines site. Key deliverables include:

  • Design and development of upgraded RFID hardware and software solutions tailored for lignite and limestone dispatch management.
  • Installation and commissioning of RFID hardware components, including readers, tags, and controllers.
  • Integration with existing dispatch systems to ensure seamless data flow and operational efficiency.
  • Testing and validation of the upgraded system to meet specified performance standards.
  • Training and handover to plant personnel for system operation and maintenance.

The process involves:

  1. Review of existing RFID infrastructure and assessment of upgrade requirements.
  2. Preparation of technical proposals as per tender specifications.
  3. Implementation of hardware/software upgrades at designated sites.
  4. System testing, debugging, and commissioning.
  5. Final acceptance and documentation.
Specification Details
Hardware Compatibility Must support existing plant systems
Software Features Real-time tracking, reporting, and analytics
Certification Must comply with industry standards and government regulations

All work must adhere to safety, environmental, and quality standards specified in the tender documents.

Technical Specifications

The RFID system upgrade must include hardware components such as RFID readers, tags, and controllers compatible with industrial environments. The technical parameters include:

Parameter Specification
RFID Frequency UHF (860-960 MHz)
Data Transfer Rate Minimum 300 kbps
Power Supply 220V AC with backup support
Environmental Rating IP65 or higher
Software Compatibility Windows/Linux platforms

The upgrade process involves:

  • Conducting site surveys to determine hardware placement.
  • Installing RFID hardware components as per technical drawings.
  • Integrating RFID data with existing dispatch management software.
  • Performing system testing for accuracy and reliability.
  • Documenting configurations and providing user training.

All hardware and software must comply with relevant industry standards and government regulations, ensuring durability and security.

Financial Requirements

The project budget is estimated within a range, with detailed cost components as follows:

Cost Component Estimated Cost (INR)
Hardware Procurement 1,000,000
Software Development & Integration 500,000
Installation & Commissioning 300,000
Training & Support 200,000
Contingency & Miscellaneous 100,000

The total estimated project value ranges from INR 2,000,000 to INR 2,100,000. Payment terms are structured as:

  • 30% advance upon contract signing.
  • 50% after successful hardware installation.
  • 20% after project completion and acceptance.

All payments are subject to submission of valid invoices and completion certificates. Bidders must provide a detailed financial proposal aligned with these terms.

Documents 7

RFP_GIPCL_RFID_Final_15.07.2025.pdf

TENDER_DOCUMENT

Queries clarification.pdf

TENDER_DOCUMENT

Corrigendum 1.pdf

TENDER_DOCUMENT

Corrigendum 2_Amendment_Final.pdf

TENDER_DOCUMENT

Amendment.pdf

TENDER_DOCUMENT

Amendment bid submission date.pdf

TENDER_DOCUMENT

20.09.25Amendment bid submission.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have prior experience in RFID hardware and software system upgrades, preferably within the power or industrial sectors.
  • ✓ Must submit a scan copy of the Tender Fee and EMD as part of preliminary documentation.
  • ✓ Should possess valid certificates and supporting documents demonstrating technical capability.
  • ✓ Must have a proven track record of successful project implementation in similar environments.
  • ✓ Financially stable with annual turnover not less than INR 50 million in the last three financial years.
Qualification Criteria Minimum Requirement
Annual Turnover INR 50 million (last 3 years)
Technical Experience At least 2 RFID system upgrades in power plants
Certification Valid ISO/IEC certifications for RFID hardware
Financial Stability Audited financial statements for last 3 years

All submitted documents must be valid, clear, and conform to the specifications outlined in the tender document.

Bidding Process

Process Timeline

1. Preliminary Stage

29-09-2025 17:05

2. Technical Stage

29-09-2025 17:15

3. Commercial Stage

30-09-2025 17:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Technical Bid

User Defined Template-Standard

Required

Commercial

ANNEXURE I - PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach scan copy of Tender Fee

Required
2

Attach scan copy of Tender EMD

Required

Stage - Technical Stage

1

Attach scan copy of technical supporting documents as mentioned in tender documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to upgrade or revamp the existing RFID hardware and software systems at GIPCL's Surat Lignite Power Plant to improve lignite and limestone dispatch management, ensuring enhanced operational efficiency and compliance with industry standards.

Who is eligible to participate in this RFID system upgrade tender?

Eligible bidders must have prior experience in RFID system upgrades, demonstrate technical and financial stability, and submit all required supporting documents such as Tender Fee, EMD, and technical certifications. Refer to the eligibility criteria section for detailed requirements.

What are the key dates and deadlines for this tender?

The bid submission starts on 15-07-2025 at 15:30 and ends on 05-08-2025 at 18:00. The preliminary evaluation is scheduled for 08-08-2025 at 16:00, with technical evaluation following at 16:15. The commercial evaluation will be held on 18-08-2025 at 17:00. Ensure timely submission to participate.

What technical specifications must the RFID upgrade meet?

The RFID hardware must operate at UHF frequencies (860-960 MHz), support real-time data transfer, and have an IP65 environmental rating. Software should be compatible with Windows/Linux platforms and include features like tracking, reporting, and analytics. All components must comply with relevant standards.

How can I get support or clarifications during the bidding process?

Support is available through the (n)Procure support team. Bidders can contact via email at [email protected] or call +91-79-40007517, 40007514, 40007515 during business hours. Additionally, free vendor training sessions are organized weekly to assist bidders in understanding tender procedures.