Government Tender for Rubber Hose Procurement on ARC Basis for 2 Years - Vadodara Gas Limited
Progress
Vadodara Gas Limited is inviting bids through a government tender for the procurement of rubber hoses on an ARC basis for a period of 2 years. This procurement opportunity targets experienced suppliers capable of delivering high-quality rubber hoses that meet strict technical and safety standards. The tender process emphasizes transparency, competitiveness, and adherence to government procurement policies. Eligible companies with proven experience in the gas and petroleum sector are encouraged to participate. The project involves detailed technical specifications, timely delivery, and compliance with safety certifications. Bidders must submit their proposals via the official e-Procurement platform before the deadline, with all required documentation in place. This tender offers a strategic opportunity for suppliers to establish a long-term partnership with Vadodara Gas Limited, supporting the company's operational needs in a highly regulated industry. The procurement aligns with government initiatives to promote sustainable, quality-driven supply chains in the petroleum and natural gas sector.
Scope Of Work
The scope of this tender encompasses the procurement of rubber hoses suitable for petroleum and natural gas applications, on an ARC basis for a duration of 2 years. Key deliverables include:
- Supply of rubber hoses conforming to specified technical standards
- Delivery to Vadodara Gas Limited's designated location
- Ensuring all hoses meet safety and quality certifications
The process involves:
- Submission of technical and financial bids via the online portal
- Evaluation of bids based on technical compliance and cost
- Contract award to the successful bidder
- Delivery and installation as per agreed schedules
Bidder must provide detailed technical specifications, including:
| Parameter | Specification |
|---|---|
| Material | High-grade synthetic rubber |
| Diameter | 50mm - 150mm |
| Pressure rating | Up to 10 MPa |
| Length | Customizable as per requirement |
Key deliverables include timely delivery, compliance with safety standards, and post-delivery support. Bidders should review the detailed tender documents for comprehensive technical and contractual obligations.
Technical Specifications
Rubber hoses must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | Synthetic rubber with reinforced lining |
| Diameter | 50mm to 150mm |
| Pressure Rating | Up to 10 MPa |
| Temperature Range | -20°C to +80°C |
| Certification | BIS, ISO 9001 |
Procedures for technical compliance include:
- Reviewing detailed specifications in the tender documents
- Providing samples for testing if required
- Ensuring hoses are compliant with safety standards
- Submitting test reports and certifications along with bid
Technical evaluation will verify conformity to these parameters, ensuring quality and safety in supply.
Financial Requirements
The total estimated budget for this procurement ranges between INR 10,00,000 to INR 15,00,000, depending on the volume and specifications. The cost breakdown includes:
| Item | Cost (INR) |
|---|---|
| Rubber hoses | Variable based on specifications |
| Delivery charges | As per distance |
| Testing & certification | Included |
Bidders must provide a detailed price bid, including unit costs, taxes, and applicable discounts. Payment terms are as follows:
- 30% advance upon contract signing
- 70% upon successful delivery and acceptance
- Payments will be processed within 30 days of invoice submission and verification.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹5,000
Contract Form
Buy
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
01-09-2026 18:01:00
Document Download End
21-09-2026 13:59:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Pipe / Fittings
Authority & Contact
Officer Inviting Bids
C&P In-charge
Bid Opening Authority
C&P In-charge
Address
1st Floor Riddhi Tower, O. P. Road, Nr. Manisha Circle, Vadodara - 390015
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Bid Docs Rubber Hose P353.pdf
TENDER_DOCUMENT
GCC Goods - VGL.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
21-09-2026 15:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Tender Fee Copy - in form like Bank Drafts / Banker Cheque payable to VGL/Bank transfer
RequiredEMD Copy - in any form like BG/ DD/ Banker’s Cheque/ Online Banking Transaction/ Letter of Credit
RequiredTechnical BEC Documents - LOA, PO, WO and Execution/ Completion Certificate etc.
RequiredFinancial BEC Documents - Audited Financial Statements and F 15, etc.
RequiredCompany Documents - PAN, GST, MSME, EPFO, ESIC, etc.
RequiredForms and Formats
RequiredEntire Bid Documents along with GCC, Drawing, PTS, Replies to Bidders queries etc.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Eligibility Criteria
- Must have a valid business license and registration.
- Proven experience in supplying rubber hoses for petroleum and gas industries.
- Financial stability evidenced by audited financial statements for the last 3 years.
- Must possess ISO 9001 certification or equivalent.
- Demonstrated ability to meet delivery schedules.
- Must have valid GST, PAN, MSME registration, EPFO, and ESI registrations.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Business registration | Valid registration certificate |
| Financial stability | Audited financial statements for last 3 years |
| Certifications | ISO 9001 or equivalent |
| Tax & social security | Valid GST, PAN, MSME, EPFO, ESIC |
Eligible bidders must submit all required documents, including proof of technical capability, financial health, and compliance certificates, along with the bid submission form.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified suppliers to provide rubber hoses on an ARC basis for Vadodara Gas Limited over a period of 2 years. It aims to ensure a reliable, high-quality supply chain for petroleum and natural gas operations, promoting transparency and competitive bidding in government procurement.
What are the key eligibility criteria for bidders?
Bidders must have valid business registration, ISO 9001 certification, proven experience in supplying rubber hoses for gas industries, and all necessary tax and social security registrations like GST, PAN, MSME, EPFO, and ESI. Financial stability and ability to meet delivery deadlines are also essential.
How can I participate in the bidding process?
Register on the official e-Procurement portal, download the tender documents, and submit your technical and financial bids online before the deadline. Attend the bid opening scheduled on 21-09-2026 at 15:00. Ensure all required documents are complete and submitted within the stipulated timelines.
What technical specifications must the rubber hoses meet?
Rubber hoses should be made of high-grade synthetic rubber, with diameters ranging from 50mm to 150mm, pressure ratings up to 10 MPa, and operating temperatures between -20°C and +80°C. Certification from BIS or ISO 9001 is mandatory, and samples may be tested for compliance.
What is the evaluation criteria for the bids?
Bids will be evaluated based on technical compliance (40%), experience (20%), financial stability (20%), and cost competitiveness (20%). Bidders must meet minimum thresholds in technical criteria to qualify for final scoring, with the highest-scoring bid awarded the contract.