Government Tender for Procurement of Safety Helmets 2023-25 - Power & Energy Sector
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Buy
Completion Period
1 Months
Currency Type
Single
Categories
3
This government tender offers an excellent opportunity for manufacturers and suppliers of safety helmets to participate in the procurement process for Madhya Gujarat Vij Company Limited (MGVCL). The project aims to supply high-quality, BIS-certified safety helmets to enhance safety standards across power distribution operations for the block years 2023-25. The tender process involves multiple stages, including preliminary, technical, and price evaluations, ensuring transparency and fairness. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and manufacturing capacity. The procurement aligns with government safety regulations and industry standards, emphasizing quality, timely delivery, and compliance. With a competitive estimated value, this tender is ideal for reputed firms in the electrical safety equipment sector seeking to expand their government contracting portfolio. Interested companies are encouraged to review linked documents, prepare comprehensive bids, and participate actively in this transparent government procurement process, contributing to safer power infrastructure.
Scope Of Work
The scope of this tender encompasses the supply and delivery of Safety Helmets conforming to the specifications outlined in the technical documents. Key deliverables include:
- Supply of High-Quality Safety Helmets as per BIS standards
- Packaging and labeling as per regulatory requirements
- Delivery to designated MGVCL locations within the stipulated completion period of 1 month
The process involves:
- Preparation of bid documents including technical and financial proposals.
- Submission of bids within the specified deadline.
- Evaluation of technical compliance based on submitted documents.
- Price bid opening for technically qualified bidders.
- Final award to the successful bidder.
Technical specifications include:
| Parameter | Description |
|---|---|
| Material | High-density polyethylene (HDPE) |
| Standards | BIS IS 2925:2015 |
| Color | Bright safety yellow or orange |
| Certification | BIS certification mandatory |
| Additional Features | Impact-resistant, adjustable straps, vented design |
Bidders must ensure adherence to all technical and safety standards, and provide samples for approval prior to bulk supply.
Technical Specifications
| Specification | Details |
|---|---|
| Material | High-density polyethylene (HDPE) |
| Standards | BIS IS 2925:2015 |
| Impact Resistance | ≥ 250 Joules |
| Ventilation | Vented design for airflow |
| Color | Bright safety yellow or orange |
| Certification | BIS certification mandatory |
Process to ensure compliance:
- Submit detailed technical datasheets.
- Provide test reports from accredited labs.
- Demonstrate manufacturing capacity.
- Submit ISO and BIS certificates.
- Ensure samples meet all specifications for approval before bulk supply.
Financial Requirements
The estimated budget for this procurement ranges from ₹10 lakh to ₹15 lakh, depending on the quality and quantity specified in the final order. The breakdown includes:
| Cost Component | Approximate Cost |
|---|---|
| Unit Price per Helmet | ₹500 - ₹750 |
| Total Estimated Quantity | 2000 helmets |
| Delivery Charges | As per agreement |
Payment terms are as follows:
- 30% advance upon order confirmation.
- 70% after successful delivery and inspection.
- Payments will be processed within 30 days of invoice receipt.
- All costs must be inclusive of taxes and duties.
Bidders must provide a detailed financial proposal with clear cost breakdowns and applicable taxes.
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid GST registration and PAN.
✓ Must submit tender fee payment proof (cash receipt, NEFT, RTGS, or online UTR number).
✓ Must provide EMD (Earnest Money Deposit) payment proof.
✓ Must possess ISO certification related to manufacturing safety helmets.
✓ Must have valid BIS license for safety helmet manufacturing.
✓ Should have minimum three years of relevant experience in supplying safety equipment.
| Financial Qualification | Minimum Turnover | Years of Experience |
|---|---|---|
| Value | ₹50 lakh | 3 years |
✓ Must submit technical compliance documents, including test reports and certifications.
✓ Bidders should have adequate manufacturing capacity and testing facilities.
✓ All submitted documents must be notarized where applicable.
Bidding Process
Process Timeline
12-01-2026 11:00
12-01-2026 11:05
22-01-2026 11:00
Required Forms
Preliminary
Tender Fee Corporate Proc
User Defined Template-Standard
EMD Details Corporate Proc
User Defined Template-Standard
Technical
ANNEXURE 1 Corporate Proc
User Defined Template-Standard
ANNEXURE 2 Corporate Proc
User Defined Template-Standard
ANNEXURE 3 Corporate Proc
User Defined Template-Standard
ANNEXURE 4 Corporate Proc
User Defined Template-Standard
ANNEXURE 5 Corporate Proc
User Defined Template-Standard
ANNEXURE 6 Corporate Proc
User Defined Template-Standard
ANNEXURE 7 Corporate Proc
User Defined Template-Standard
ANNEXURE 8 Corporate Proc
User Defined Template-Standard
ANNEXURE 9 Corporate Proc
User Defined Template-Standard
ANNEXURE 10 Corporate Proc
User Defined Template-Standard
ANNEXURE 11 Corporate Proc
User Defined Template-Standard
ANNEXURE 12 Corporate Proc
User Defined Template-Standard
ANNEXURE-13 Corporate Proc
User Defined Template-Standard
ANNEXURE 14 Corporate Proc
User Defined Template-Standard
ANNEXURE 15 Corporate Proc
User Defined Template-Standard
ANNEXURE 16 Corporate Proc
User Defined Template-Standard
IMPORTANT INSTRUCTIONS Corporate Proc
User Defined Template-Standard
Online Integrity Pact Form Corporate Proc
User Defined Template-Standard
CERTIFICATE “A” Corporate Proc
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary
Tender fee paid documents (i.e. Scan copy of cash receipt/NEFT/RTGS/Online with UTR No.)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredSelf- certified copy of GST
RequiredOriginal Copy of PAN
RequiredOriginal Notarized copy of UDYAM Registration Certificate, If Applicable
Original Notarized copy of NSIC/CSPO/DGS&D Registration Certificate, If Applicable
EMD Paid breakup (item wise) on letter head of your company, if applicable
Original Copy of Vendor Registration Certificate
Original Notarized Copy of Certificate-M
RequiredAny other documents
Stage - Technical
Original Notarized copy of Annexure-C (Conflict of interest)
RequiredDrawing/s of each tender item/s duly signed & stamped of the bidder, If Applicable
Original Notarized copy of valid Bureau of Indian Standard (BIS) license or copy of money receipt / acknowledge of BIS, If applicable
Original Notarized copy of Valid Type test report of tender item/s
RequiredList of order/s of tender item/s, executed at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
List of order/s of tender item/s, Under execution at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Original Copy of Order/s executed or under execution at at GUVNL & their subsidiary Companies i.e MGVCL/PGVCL/UGVCL/DGVCL/GETCO/GESCL
Technical Specification and GTP duly filled, Sealed and signed
RequiredOriginal Notarized Copy of High Quality ISO Certificate
Original copy full set of Audited Accounts & Financial turnover of last three year of the firm
RequiredList of Testing Facility
RequiredList of testing equpments (must have been calibrated up dated) for tender item/s.
RequiredList of machinery installed for manufacturing tender item/s
RequiredAnnual Production Capacity (with shift in operation) of each tender item
RequiredValid Factory Licence (for manufacturer)
RequiredImport-Export Code Certificate (if register)
BEE Certificate
Copy of Partnership dead/Memorandum of Pvt. or Public limited Company issued by RoC OR self declaration about proprietor.
RequiredOriginal Notarized copy of power of Attorney in favour of a person authorized to sign tender documents.
RequiredQuality Assurance Plan
RequiredAny Other
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 02-01-2026 at 16:00 hours. Bidders must submit all required documents before this time to be considered for evaluation.
What are the key technical specifications for the safety helmets?
The helmets must conform to BIS IS 2925:2015 standards, be made of high-density polyethylene (HDPE), have impact resistance ≥ 250 Joules, feature vented design, and be certified BIS compliant. Samples must meet all specifications for approval.
Who can participate in this tender?
Reputed manufacturers and suppliers with ISO certification, BIS license, minimum three years of experience, and adequate manufacturing capacity are eligible. All bidders must meet the eligibility criteria outlined in the tender documents.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (50%) and financial offer (50%). Minimum qualifying marks are 35 points for technical compliance. The highest scoring bid that meets all criteria will be awarded the contract.
How can I obtain the tender documents?
Tender documents can be downloaded online from the official portal before the bid deadline. Ensure all forms are filled correctly and all required documents are attached as per instructions in the linked documents.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 5
Online Tender Notice and Important Condition 1268 Safety Helmet.pdf
TENDER_DOCUMENT
Commercial Terms and Conditions TN1268.pdf
TENDER_DOCUMENT
Purchase Agreement.pdf
TENDER_DOCUMENT
TECHNICAL SPECIFICATION SAFETY HELMET 1268 .pdf
TENDER_DOCUMENT
Corrigendum I Extension of bid submission date 1268.pdf
TENDER_DOCUMENT