Government Tender for Developing and Supporting Mobile & Web-Based Safety Permit to Work System
Bid Publish Date
25-Aug-2026, 9:30 am
Bid End Date
16-Sep-2026, 1:30 pm
Location
Progress
This government tender offers an exclusive opportunity for agencies specializing in digital safety solutions to develop and support a comprehensive Safety Permit to Work (PTW) System. The project aims to enhance safety protocols across energy and infrastructure sectors through an innovative mobile and web-based platform with real-time dashboards. Bidders must demonstrate extensive experience in similar government projects, technical expertise, and financial stability. The contract duration is 4 years, with a focus on system development, deployment, and ongoing technical support. The initiative aligns with government priorities to improve safety management, operational efficiency, and regulatory compliance. Interested companies should review detailed eligibility criteria, technical specifications, and submission deadlines to participate successfully in this high-impact project.
Scope Of Work
The selected agency will be responsible for:
- Designing and developing a Mobile and Web-Based PTW System with dashboards for real-time safety monitoring.
- Ensuring system compatibility across various devices and operating systems.
- Integrating features such as user authentication, role-based access, and audit trails.
- Providing dashboards for safety managers to monitor permits, violations, and compliance metrics.
- Conducting user acceptance testing and training for end-users.
- Offering technical support, maintenance, and software updates for a period of 4 years.
The process includes:
- Requirement analysis and system design.
- Development and customization as per specifications.
- Testing and deployment.
- Training and handover.
- Post-deployment support and maintenance.
| Specification | Details |
|---|---|
| Platform | Mobile (Android & iOS), Web |
| Support Period | 4 years |
| Dashboards | Real-time, customizable |
| Security | Role-based access, data encryption |
| Support | 24/7 technical assistance |
The agency must ensure compliance with all technical and safety standards outlined in the tender documents.
Technical Specifications
The system must support:
| Parameter | Requirement |
|---|---|
| Platform | Mobile (Android & iOS), Web |
| Security | Data encryption, role-based access |
| User Capacity | Up to 1000 concurrent users |
| Dashboard Features | Customizable, real-time updates |
| Integration | Compatible with existing safety and management systems |
Development process:
- Requirement gathering and analysis
- System design and prototyping
- Software development and customization
- Rigorous testing and validation
- Deployment and user training
- Ongoing support and updates
Financial Requirements
The estimated project budget ranges from INR 50 Lakhs to INR 70 Lakhs, inclusive of development, deployment, and support costs. The financial proposal must include:
| Cost Component | Estimated Cost |
|---|---|
| Software Development | INR 30 Lakhs |
| Hardware & Infrastructure | INR 10 Lakhs |
| Training & Documentation | INR 5 Lakhs |
| Support & Maintenance (4 years) | INR 15 Lakhs |
Payment will be scheduled as follows:
- 20% upon contract signing
- 30% after system development completion
- 30% post-deployment and user acceptance
- 20% after successful support period initiation
All financial proposals should be inclusive of taxes and applicable charges, with clear breakdowns for transparency.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹2,000
Contract Form
Works
Completion Period
4 Years
Currency Type
Single
Bid Submission Start
25-08-2026 15:00:00
Document Download End
16-09-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Information Technology (IT)
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Office 4 & 5 Ground floor, IT Tower - 2 Infocity, Gandhinagar -382009
Contact Details
9824159010/[email protected]
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Documents 11
User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
Approved Banks for year 2026-27.pdf
TENDER_DOCUMENT
Bid Qualification Criteria _checklist.pdf
TENDER_DOCUMENT
ONLINE PREBID MEETING DETAILS.pdf
TENDER_DOCUMENT
Section I - Instructions To Bidders (ITB) Open.pdf
TENDER_DOCUMENT
Section II - Scope of Work.pdf
TENDER_DOCUMENT
Section III - Schedule of Rates.pdf
TENDER_DOCUMENT
Section IV - GTC - Services with Materials.pdf
TENDER_DOCUMENT
Section V - STC - Services with Materials.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
Revised _ONLINE PREBID MEETING DETAILS.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
17-09-2026 10:30
17-09-2026 10:45
17-09-2026 11:00
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Technical
Technical Bid Submission_1
User Defined Template-Standard
Commercial
SOR for Hiring of Agency for Development, Implementation and Support of Mobile and Web-Based application on Safety Permit to Work (PTW) System with dashboards
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
EMD-RTGS/NEFT/BG copy or Exemption document as per tender terms.
RequiredTender fees -RTGS/NEFT/BG copy or Exemption document as per tender terms.
RequiredGST Registration Number (GSTIN), RTGS Form , Original cancelled cheque if applicable
RequiredPAN Card along with other supporting documents.
RequiredStage - Technical Bid Submission
1(a) For OEM: Bidder shall furnish self-declaration on letterhead confirming that the bidder is OEM of the offered software • For Authorized partner: Bidder shall submit valid authorization letter / Manufacturer’s Authorization Form (MAF) issued by OEM specifically for this tender In either case, bidder shall submit an undertaking from OEM to provide back-to-back technical support, software updates and product warranty during the contract period.
Required1(b) Bidders (Both associated with GGL and not associated with GGL): Bidders shall submit successfully executed Work Orders/Contract/LOI related to implement & support ePTW system for Project / Operations / Maintenance sites of Central / State Government, State / Central PSUs, or Oil / Gas Pipeline operators / CGD companies / Electricity DISCOMs or TRANSCOs / Telecommunications companies as proof towards experience in last 7 years reckoned from the tender publish month.
Required1(c) Bidders not associated with GGL: Bidder shall submit Work Completion Certificate issued by client, for each of the above submitted Purchase orders / Work Orders
Required1(d) Bidder shall submit utility bill / GST certificate as proof of local implementation & support based in India
Required2(a) All Bidders (GGL associated as well as non-associated): CA certificate with UDIN number mentioning Turn over from Audited Balance Sheets from any of preceding three financial years i.e. any one of FY 23-24, FY 24-25 and FY 25-26.
Required2(b) All Bidders (GGL associated as well as non-associated): CA certificate with UDIN number mentioning Working Capital from Audited Balance Sheets. i.e. FY 25-26, if audited balance sheet is not available for FY 25-26, bidder shall submit CA certificate for FY 24-25
Required2(c) All Bidders (GGL associated as well as non-associated): CA certificate with UDIN number mentioning Net worth from Audited Balance Sheets. i.e. FY 25-26, if audited balance sheet is not available for FY 25-26, bidder shall submit CA certificate for FY 24-25
Required2(d) All Bidders (GGL associated as well as non-associated) : If audit report is not applicable as per Income Tax Rules- Submit full income tax return along with CA certification (with UDIN) incorporating additional as below. a) “Profit offered for tax” in Income Tax Return for respective year/years to be made part of the CA certificate.
Required2(d) All Bidders (GGL associated as well as non-associated) : If audit report is not applicable as per Income Tax Rules- Submit full income tax return along with CA certification (with UDIN) incorporating additional as below If audit is not applicable, CA to certify in his certificate that the vendor is not covered under the Tax Audit as per Income Tax Act, 1961 and rules there too in the respective year/years and the turnover reported in the return of income filed with the Income Tax Department are matching with books of accounts
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Eligibility Criteria
✓ Must have valid EMD (Earnest Money Deposit) via RTGS/NEFT/BG or exemption documents.
✓ Tender fees must be paid through RTGS/NEFT/BG or supported by exemption documents.
✓ Must possess GST Registration Number (GSTIN), RTGS form, and original canceled cheque if applicable.
✓ Valid PAN Card and supporting documents are mandatory.
| Financial & Qualification Criteria |
|---|
| Minimum average annual turnover for last 3 FYs: |
| Working Capital |
| Net Worth |
| Experience |
| Local Presence |
Bidder eligibility is contingent upon meeting all the above criteria, with proper documentation submitted during technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
The tender involves developing, implementing, and supporting a Mobile & Web-Based Safety Permit to Work (PTW) System with dashboards for real-time safety monitoring. The scope includes system design, development, testing, deployment, training, and ongoing support for 4 years, ensuring compliance with safety standards and seamless integration with existing systems.
Who can bid for this tender?
Eligible bidders must meet financial stability, technical expertise, and experience criteria. Specifically, they should have successfully executed similar projects for government or large public sector entities within the last 7 years, possess valid GST and PAN, and demonstrate local operational presence in India. Details are outlined in the eligibility criteria section.
What are the key deadlines for this tender?
The bid submission deadline is 16-09-2026 at 19:00, with the online bid opening scheduled for the same day. The pre-bid meeting is on 25-08-2026, and evaluation will occur on 17-09-2026. Bidders must adhere strictly to these dates to ensure their proposals are considered.
What technical features are required in the PTW system?
The system must support mobile (Android & iOS) and web platforms, with features like role-based security, real-time dashboards, user authentication, and data encryption. It should accommodate up to 1000 concurrent users and be compatible with existing safety management infrastructure.
How is the bid evaluated?
Bids are evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and eligibility compliance (10%). The highest scoring bid, meeting all minimum thresholds, will be awarded the contract. Factors like project approach and support capabilities are also considered.