Government Tender for SCM Plant Control System Upgrade at Dudhsagar Dairy Mehsana
Progress
This government tender offers a unique opportunity for automation solution providers to participate in the upgrade of the SCM Plant Control System at Dudhsagar Dairy, Mehsana. The project involves designing, supplying, and commissioning advanced PLC-based control systems to enhance dairy processing efficiency. With a project value of approximately INR 92 lakhs and a completion timeline of 7 months, the tender is open to experienced firms with proven expertise in automation and dairy plant systems. Bidders must meet strict eligibility criteria, including technical and financial qualifications, and submit comprehensive documentation through the online portal. This strategic procurement aligns with government initiatives to modernize dairy infrastructure and improve operational productivity. The tender process is structured into preliminary, technical, and commercial stages, with clear deadlines and evaluation criteria. Interested companies are encouraged to attend vendor training sessions and ensure compliance with all terms for successful participation. This is an excellent chance for industry leaders to collaborate with a prominent dairy cooperative in Gujarat and contribute to the modernization of dairy processing facilities.
Scope Of Work
The scope of work includes:
- Design and engineering of the upgraded SCM plant control system.
- Documentation of all technical specifications and operational procedures.
- Supply of PLC controllers, control panels, sensors, and related automation hardware.
- Installation of control systems at designated plant locations.
- Commissioning and testing of the entire control system to ensure compliance with technical standards.
- Integration with existing dairy plant infrastructure.
- Training of plant personnel on the new control system.
The process involves:
- Detailed site survey and assessment.
- Preparation of design and technical documentation.
- Procurement and supply of all hardware components.
- Installation and wiring of control panels and sensors.
- System programming and configuration.
- Testing and commissioning.
- Handover and training.
| Specification | Details |
|---|---|
| Control System | PLC-based automation system |
| Hardware | PLC controllers, sensors, control panels |
| Software | Custom automation software |
| Delivery Timeline | 7 months from contract signing |
Important Requirements:
- All hardware must be compliant with industry standards.
- System should be scalable for future upgrades.
- Documentation must include user manuals and maintenance guides.
- Site visit certificates and work schedules are mandatory.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Control System | PLC-based with modular architecture |
| Hardware | Industrial-grade PLC controllers, sensors, control panels |
| Software | Compatible with existing infrastructure, scalable |
| Communication Protocols | Ethernet/IP, Profibus, or equivalent |
| Power Supply | 230V AC, 50Hz |
| Operating Temperature | 0°C to 55°C |
Sequential process:
- Site assessment and survey.
- Finalization of design and technical documentation.
- Procurement of hardware components.
- Installation and wiring.
- Programming and configuration.
- Testing and validation.
- System commissioning and handover.
Financial Requirements
The estimated project cost is approximately INR 92,00,000. The financial breakdown includes:
| Item | Cost (INR) |
|---|---|
| Hardware | 50,00,000 |
| Software | 15,00,000 |
| Installation | 12,00,000 |
| Testing & Commissioning | 10,00,000 |
| Miscellaneous | 5,00,000 |
Payment terms:
- 10% advance upon contract signing.
- 40% after delivery of hardware.
- 30% after successful installation and testing.
- 20% after final acceptance and handover.
All payments are subject to submission of valid invoices and milestone completion certificates.
Tender Data
Bid Details
Tender Type
Open
Sector
Cooperatives
Tender Fee
₹5,086
Contract Form
Supply
Completion Period
07 Months
Currency Type
Single
Bid Submission Start
07-09-2026 10:00:00
Document Download End
16-10-2026 17:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹92,00,000
Bid To RA
No
Item Category
Instrumentation
Authority & Contact
Officer Inviting Bids
I/C Managing Director
Bid Opening Authority
I/C Managing Director
Address
Mehsana District Co-operative Milk Producers’ Union Ltd, Dudhsagar Dairy Highway, Mehsana, Gujarat-384002
Contact Details
9662537510/[email protected]
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Documents 6
tutorial.pdf
TENDER_DOCUMENT
General Guidelines for E-Tender and E-Auction_201125.pdf
TENDER_DOCUMENT
SITE VISIT CERTIFICATE.pdf
TENDER_DOCUMENT
scope of work.pdf
TENDER_DOCUMENT
086 DSD PLC automation change Part A.pdf
TENDER_DOCUMENT
corrigendum 1.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
17-10-2026 10:00
17-10-2026 10:10
17-10-2026 10:20
Required Forms
Preliminary
DSD Bidder Basic Information Tender Fee and EMD Form
User Defined Template-Standard
Technical
Turnover Details 3
User Defined Template-Standard
Work Experience Details - PLC automation & up gradation
User Defined Template-Standard
Commercial
PRICE BID - PLC automation & up gradation
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
PAN
RequiredGSTN
RequiredDudhsagar Dairy Purchase Portal for Vendor Registration and RFQ https://dudhsagar.nprocure.com
Copy of Cancelled Cheque
RequiredCopy of Firms Registration
RequiredTender Fee Receipt
RequiredEMD Receipt
RequiredStage - Technical Stage
EPF certificate if applicable otherwise provide declaration
ESI certificate if applicable otherwise provide declaration
CA certificate with UDIN
RequiredWork Experience (old PO copy)
RequiredCopy of Purchase Orders with Work Completion Certificate
RequiredCompliance Sheet of Offer / Technical Offer
RequiredManufacturer Authorization Certificate (if applicable)
RequiredSite Visit Certificate
RequiredProduct Leaflet (if applicable)
RequiredDeviation Sheet (only if allowed)
RequiredTentative Work execution schedule / delivery schedule
RequiredSelf-declaration on bidders company letterhead for “Not blacklisted by Mehsana Union or GCMMF or NDDB
RequiredBalance sheet and income tax return for three years
Profit and loss statement for three years
Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid PAN and GSTN registration.
- ✓ Must be registered on the Dudhsagar Dairy Vendor Portal for RFQ participation.
- ✓ Submit a copy of a cancelled cheque and firm registration certificate.
- ✓ Tender fee receipt and EMD receipt must be provided.
- ✓ CA certificate with UDIN, Work Experience (old PO copies), and Work Completion Certificates are mandatory.
- ✓ Must provide a technical compliance sheet and manufacturer authorization certificate if applicable.
- ✓ Site visit certificate and product leaflets (if applicable) are required.
- ✓ Submit a deviation sheet only if deviations are allowed.
- ✓ Provide a tentative work schedule and a self-declaration of non-blacklisting.
- ✓ Financial documents such as balance sheets and income tax returns for the last three years are required.
| Criterion | Details |
|---|---|
| Financial Qualification | Minimum turnover of INR 92 lakhs |
| Experience | Proven experience in PLC automation projects |
| Certification | Valid certificates as specified |
| Legal Compliance | Valid registration and statutory documents |
Note: Non-compliance with eligibility criteria will disqualify the bidder.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to upgrade the Supply Chain Management (SCM) Plant Control System at Dudhsagar Dairy, Mehsana, by designing, supplying, and commissioning advanced automation systems to improve operational efficiency and automation capabilities in dairy processing.
Who is eligible to participate in this tender?
Eligible bidders must have valid PAN and GST registration, be registered on the Dudhsagar Dairy Vendor Portal, possess relevant experience in automation projects, and submit all required legal and technical documents as specified in the eligibility criteria.
What are the key technical requirements for the control system?
The control system must be PLC-based, modular, scalable, and compliant with industry standards. It should support Ethernet/IP or Profibus protocols, operate within specified temperature ranges, and include hardware such as PLC controllers, sensors, and control panels with appropriate software for seamless integration.
What is the bidding process and timeline?
Bidders must register on the portal, download tender documents, and submit their bids online before 21-09-2026 at 5:00 PM. The evaluation will occur on 22-09-2026, with technical and commercial assessments. The contract is expected to be awarded shortly after evaluation completion.
How can I get support or clarifications regarding this tender?
Support can be obtained by contacting the I/C Managing Director at 9662537510 or via email at [email protected]. For online bidding assistance, contact (n)Code Solutions at +91-79-40007517 or email [email protected]. Support sessions are available every Saturday.