Government Tender for Supply & Maintenance of Security Equipment at Ambaji Temple, Gujarat
Bid Publish Date
28-Jul-2026, 12:30 pm
Bid End Date
19-Aug-2026, 12:30 pm
Location
Progress
This government tender invites qualified vendors to supply and provide comprehensive maintenance of security equipment at Ambaji Temple in Gujarat. The project aims to enhance security infrastructure through the supply of HHMD, DFMD, X-Ray baggage scanners, walkie-talkies, binoculars, and allied devices, along with ongoing maintenance for one year. The tender process involves technical and financial evaluations, with strict eligibility criteria including registration, experience, and financial stability. Bidders must submit all required documents electronically before the deadline of 15th August 2026. The project is managed by the Shree Arasuri Ambaji Mata Devasthan Trust under the Gujarat Pavitra Yatradham Vikas Board, emphasizing safety, security, and operational efficiency at a prominent religious site. This opportunity is ideal for security equipment suppliers and service providers seeking government contracts in Gujarat, ensuring compliance with technical standards and contractual obligations.
Scope Of Work
The scope of work includes:
- Supplying security equipment such as HHMD, DFMD, X-Ray baggage scanners, walkie-talkies, binoculars, and other allied devices.
- Providing comprehensive maintenance services for the supplied equipment for a period of 1 year.
- Ensuring all equipment meets the technical specifications outlined in the tender documents.
- Conducting regular inspections, troubleshooting, and repairs as needed.
- Coordinating with the trust's security team for installation and operational support.
The process involves:
- Submission of technical and financial bids via the official e-Procurement portal.
- Technical evaluation based on eligibility criteria and technical specifications.
- Price evaluation for qualifying bids.
- Final selection and contract award.
| Equipment Type | Specifications |
|---|---|
| HHMD | Hand-held Metal Detectors, portable, battery operated |
| DFMD | Door Frame Metal Detectors, walk-through |
| X-Ray Scanner | Baggage scanning system with high resolution |
| Walkie-Talkies | VHF/UHF, with minimum 10 km range |
| Binoculars | 10x magnification, waterproof |
- Maintenance includes routine checks, repairs, and replacement of faulty parts.
- All services must comply with safety and quality standards as per tender guidelines.
Technical Specifications
All supplied equipment must adhere to the following technical parameters:
| Equipment | Technical Requirements |
|---|---|
| HHMD | Hand-held, battery-powered, lightweight, with alarm system |
| DFMD | Walk-through metal detector, adjustable sensitivity |
| X-Ray Scanner | High-resolution, portable, with digital display |
| Walkie-Talkies | VHF/UHF, encryption-enabled, minimum 10 km range |
| Binoculars | Waterproof, shockproof, 10x magnification |
Sequential procedures include:
- Equipment inspection upon delivery.
- Installation as per manufacturer guidelines.
- Testing and commissioning.
- Regular maintenance and performance checks.
All equipment must comply with relevant safety standards and certifications, and bidders must provide technical datasheets and compliance certificates during submission.
Financial Requirements
The total estimated budget for this project ranges from ₹X to ₹Y, inclusive of supply and maintenance costs. The financial breakdown is as follows:
| Cost Component | Estimated Cost |
|---|---|
| Equipment Supply | ₹A |
| Maintenance Services | ₹B annually |
| Miscellaneous | ₹C |
Payment terms include:
- 30% advance upon contract signing.
- 50% after delivery and installation.
- Remaining 20% after successful commissioning.
Bidders must submit a detailed financial proposal, including break-up of costs, along with the bid. All payments will be subject to satisfactory performance and compliance with contractual terms.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
28-07-2026 18:00:00
Document Download End
19-08-2026 18:00:00
Bid Validity
90
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Administrator,Administrator Office
Bid Opening Authority
Administrator,Administrator Office
Address
Shree Arasuri Ambaji Mata Devasthan Trust,Ambaji, Gujarat
Contact Details
9328333476
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Documents 3
Tender_HHMD and Security_Tender Ambaji Temple 27-7 final.pdf
TENDER_DOCUMENT
boq sequrity 28072026.pdf
TENDER_DOCUMENT
security DFMD Baggage Scaner_ARC_Ambaji .pdf
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
24-08-2026 16:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Registration
RequiredScan copy of EMD Fee
RequiredGST Registration
RequiredSolvency Certificate
RequiredPAN Number
RequiredLast Three Years Turn Over
RequiredDD copy of Tender Fee
RequiredExperience certificate
Required
Eligibility Criteria
✓ Must have valid registration, GST registration, and PAN number.
✓ Must submit a solvency certificate demonstrating financial stability.
✓ Must provide an EMD fee scan copy and tender fee DD.
✓ Must have relevant experience with similar security equipment supply and maintenance.
✓ Last three years' turnover should meet the minimum financial threshold.
| Qualification Requirement | Details |
|---|---|
| Registration | Valid business registration certificate |
| GST Registration | Valid GST registration certificate |
| Solvency Certificate | Issued within the last 6 months |
| Experience | Minimum 3 years in security equipment supply & maintenance |
| Financial Turnover | Average annual turnover of at least ₹X crore in last 3 years |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for bid submission is 15th August 2026 at 18:00 hours. Bidders must ensure all documents are uploaded and submitted before this deadline to qualify for evaluation.
What documents are required to participate?
Participants must submit:
- Valid registration certificate
- GST registration
- Solvency certificate
- PAN number
- Last three years' turnover statements
- EMD fee scan copy
- Tender fee DD
- Experience certificates
All documents must be current and meet the specified eligibility criteria.
How will the evaluation process be conducted?
Bids will undergo a two-stage evaluation:
- Technical assessment based on compliance with specifications and eligibility.
- Financial evaluation of qualifying bids.
The final award will be based on combined scores, with technical compliance weighted at 60% and price at 20%. Bidders must meet minimum thresholds to proceed.
Can I participate in the training sessions for online bidding?
Yes, free vendor training sessions are held every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding platform, submission procedures, and document requirements to ensure smooth participation.
What is the scope of the maintenance services?
The scope includes routine inspections, troubleshooting, repairs, and replacement of faulty parts for all supplied security equipment. Maintenance must be performed as per the manufacturer’s guidelines and in accordance with the contractual terms to ensure continuous operational readiness.