Government Tender for Security and Maintenance Services at Taluka Seva Sadan Kadi
Progress
This government tender offers a valuable opportunity for reputed manpower agencies and service providers to supply security guards, cleaning staff, and maintenance services at Taluka Seva Sadan in Kadi, Gujarat. Managed by the Roads and Buildings Department, the project aims to enhance safety, cleanliness, and operational efficiency of a key government facility. The tender involves a comprehensive process including technical and financial evaluations, with strict eligibility criteria and documentation requirements. Bidders must demonstrate experience in government projects, financial stability, and compliance with statutory norms. The project duration is 12 months, with an estimated value of approximately ₹37 lakhs. Interested organizations should prepare their bids in accordance with the detailed specifications, participate in free training sessions, and submit their proposals via the official NProcure portal before the deadline. This tender underscores the Gujarat government’s commitment to transparent procurement and quality service delivery in public sector facility management.
Scope Of Work
The selected service provider will be responsible for the following:
- Supplying trained manpower for security guards and cleaning staff at Taluka Seva Sadan, Kadi.
- Ensuring round-the-clock security and surveillance.
- Maintaining cleanliness and hygiene standards within the premises.
- Upkeeping the facility's infrastructure and utilities.
The process includes:
- Assessment of site requirements.
- Recruitment and deployment of qualified personnel.
- Provision of necessary uniforms and equipment.
- Regular supervision and reporting.
- Adherence to safety and security protocols.
| Service Components | Specifications |
|---|---|
| Security Guards | Minimum 4 guards, 24/7 shift system |
| Cleaning Staff | Daily cleaning, waste management |
| Upkeep Services | Maintenance of electrical, plumbing, and sanitation |
The contractor must ensure compliance with all applicable safety, health, and labor laws, and provide necessary documentation and certifications as required by the government.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Manpower | Trained security guards and cleaning staff as per scope |
| Uniforms | Approved government standards |
| Equipment | Security gadgets, cleaning tools, safety gear |
| Service Duration | 12 months from the date of contract award |
| Reporting | Weekly and monthly performance reports |
The process involves:
- Conducting a site assessment.
- Preparing a deployment plan.
- Procuring necessary equipment.
- Training staff as per government standards.
- Regular monitoring and quality checks.
All technical aspects must align with government safety and security norms, ensuring seamless service delivery throughout the contract period.
Financial Requirements
The estimated project cost is approximately ₹37,07,023.01. Bidders must submit a detailed financial bid, including:
| Cost Component | Estimated Amount |
|---|---|
| Manpower wages | ₹25,00,000 |
| Equipment & Supplies | ₹5,00,000 |
| Administrative Expenses | ₹2,07,023.01 |
| Contingencies | ₹5,00,000 |
Payment terms include:
- 30% advance upon contract signing.
- 40% after 6 months based on performance.
- Remaining 30% after project completion.
- Payments will be processed against approved invoices and performance reports.
Bidders should ensure their financial proposals are comprehensive and competitive, adhering to the specified budget allocations.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
10-09-2026 15:15:00
Document Download End
18-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹37,07,023
Bid To RA
No
Item Category
Manpower Supply
Authority & Contact
Officer Inviting Bids
the Executive Engineer, R & B Division, Mehsana
Bid Opening Authority
Executive Engineer R&B Division Mehsana
Address
Office Of The Executive Engineer, Road and Building Division,Third Floor – Block No.- 5, Multi-storey Building Mehsana-384001
Contact Details
[email protected] / 8320305329
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Document_0001.pdf
TENDER_DOCUMENT
SBD BOOK_0001.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
19-09-2026 10:00
19-09-2026 11:05
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Percentage Price Bid - House Keeping
User Defined Template-Secured
Required Documents
Stage - Technical Bid
Registeration of “Class E-1 & Above”
RequiredAttached Copy of Bid Security in form of FDR
RequiredAttached Copy of GST Registration
RequiredLatest Bank Solvency 2026
RequiredE.P.F. Code No., E.S.I.C. No.
RequiredAttached Copy of Pan Card
RequiredAttach Scan Copy of Tender Fee DD
RequiredAttached Copy all Required Document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
Bidders must meet the following criteria:
- ✓ Must have valid registration of “Class E-1 & Above”.
- ✓ Submit a copy of Bid Security in the form of FDR.
- ✓ Provide GST Registration Certificate.
- ✓ Submit latest Bank Solvency Certificate for 2026.
- ✓ Include E.P.F. Code No. and E.S.I.C. No.
- ✓ Attach a copy of PAN Card.
- ✓ Submit scanned copy of Tender Fee DD.
- ✓ Provide all other required documents as specified.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in manpower supply for government projects |
| Financial Stability | Minimum annual turnover of ₹50 lakhs in last 3 years |
| Certifications | Valid GST, ESI, EPF, and other statutory certificates |
| Technical Capacity | Proven experience in security and cleaning services |
Note: Bidders must ensure all documents are valid, clear, and up-to-date to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 18th September 2026 at 18:00 hours. Bidders must upload all required documents and complete their submissions before this time to be considered.
What documents are required to qualify for the tender?
Eligible bidders must submit:
- Registration of “Class E-1 & Above”
- Bid Security in FDR form
- GST Registration Certificate
- Bank Solvency Certificate 2026
- E.P.F. and E.S.I.C. codes
- PAN Card
- Scan of Tender Fee DD
- All other specified documents
Ensure all documents are valid, clear, and up-to-date.
How can I participate in the online bidding process?
Participants must register on the NProcure portal and obtain a valid Digital Certificate. A free vendor training camp is held every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders. Follow the instructions for uploading documents and submitting bids electronically before the deadline.
What is the evaluation criteria for selecting the successful bidder?
Bids are evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category. The highest scoring compliant bid will be awarded the contract.
Who is the contact for clarifications regarding this tender?
All inquiries can be directed to the Executive Engineer, R & B Division, Mehsana via email at [email protected] or phone at 8320305329. It is recommended to contact well before the submission deadline for assistance.