This government tender offers an excellent opportunity for security service providers to bid for providing comprehensive security solutions at the Phophal-1 Irrigation Scheme in Rajkot for Rabi 2025-26. Managed by the Rajkot Irrigation Division, the project emphasizes safety, surveillance, and incident management to protect critical water infrastructure. The tender is open to qualified firms with relevant experience, valid registrations, and financial stability. Bidders must adhere to strict eligibility and documentation requirements, with a clear process for submission, evaluation, and award. The project involves deploying trained security personnel, maintaining surveillance systems, and ensuring compliance with government standards. The total estimated value is approximately Rs. 575,608.90, with a bid validity of 120 days. This is a strategic opportunity for security firms seeking government contracts in the water resource sector, supporting irrigation infrastructure during the Rabi season in Gujarat.
Government Tender for Security Services at Phophal-1 Irrigation Scheme, Rabi 2025-26
Progress
Tender Type
Open
Sector
Water Resources
Tender Fee
₹900
Contract Form
Works
Completion Period
5 Months
Currency Type
Single
Categories
1
Scope Of Work
The scope of this tender includes providing comprehensive security services for Section-1 of the Phophal-1 Irrigation Scheme in Rajkot. Key deliverables include:
- Deployment of trained security personnel at the irrigation site
- 24/7 surveillance and patrolling
- Monitoring of entry and exit points
- Maintenance of security logs and incident reports
- Ensuring safety of infrastructure and staff
The process involves:
- Preparation and deployment of security personnel
- Regular patrolling and surveillance
- Reporting incidents and irregularities
- Coordination with local authorities
| Service Component | Specifications |
|---|---|
| Number of Guards | As per site requirement |
| Working Hours | 24 hours, 7 days a week |
| Uniform & Equipment | As per government standards |
| Reporting | Daily reports to the designated officer |
Bidder must ensure compliance with all safety and security protocols mandated by government regulations.
Technical Specifications
The security services must include deployment of trained personnel with proper uniforms and equipment as per government standards. Technical parameters include:
| Parameter | Requirement |
|---|---|
| Number of Guards | Based on site assessment |
| Working Hours | 24/7 coverage |
| Uniform & Equipment | Standardized as per government norms |
| Surveillance | CCTV and patrolling |
| Incident Reporting | Daily and incident-based reports |
Sequential process for service delivery:
- Assessment of security needs
- Deployment of personnel
- Regular monitoring and reporting
- Periodic review and compliance checks
Financial Requirements
The estimated project cost is Rs. 575,608.90, with a security deposit (EMD) of Rs. 6,000. Payment terms include:
| Cost Component | Amount | Remarks |
|---|---|---|
| Total Estimated Cost | Rs. 575,608.90 | Approximate |
| EMD | Rs. 6,000 | Refundable on completion |
| Payment Schedule | 100% after successful completion and verification |
Bidders must submit a detailed financial proposal including all applicable taxes and charges. The bid must remain valid for 120 days from the bid opening date.
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Eligibility Criteria
✓ Must have valid Registration Certificate (E-2 Class & above)
✓ Current year Bank Solvency Certificate (as per IFB)
✓ Valid GST Certificate
✓ Pan Card of the firm
✓ Registered with Employees Provident Fund Organisation (EPFO) with attached registration certificate
✓ ESI Certificate submitted online; if not applicable, a declaration on letterhead along with ESI jurisdiction list issued by ESIC
✓ Submission of Annexure-A as specified in tender documents
| Qualification Requirement | Details |
|---|---|
| Registration Certificate | E-2 Class & above |
| Bank Solvency | As per tender guidelines |
| Financial Stability | Minimum turnover as specified |
| Experience | Prior experience in security services for government projects |
| Certification | Valid GST, EPFO, and ESI certificates |
All documents must be valid and submitted in the specified format to qualify for bid evaluation.
Bidding Process
Process Timeline
03-11-2025 12:00
03-11-2025 12:10
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary
Registration Certificate E-2 Class & above
Requiredcurrent year Bank Solvency Certificate.(as per IFB)
RequiredGST Certificate
RequiredPan Card
RequiredAgency should have registered with Employees Provident Fund Organisation. Copy of EPFO Registration certificate should be attached.
RequiredESI Certificate must be submitted by agency Online in Case of ESI Doesn’t Applicable in that area than A Declaration Must be Submitted by the Agency on his Letterhead along with list of ESI Jurisdictions Issued by ESIC.
RequiredANNEXURE-A (Please Read This Carefully Before Submission of Bid)
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredFrequently Asked Questions
What is the deadline for submitting bids for this security services tender?
The bid submission deadline is 01-11-2025 at 18:00 hours. Bidders must upload all required documents and complete the submission process before this date and time to be considered.
What are the eligibility criteria to participate in this government security tender?
Eligible bidders must possess a valid Registration Certificate (E-2 Class or above), current bank solvency certificate, GST registration, Pan Card, and be registered with EPFO and ESIC (or submit a declaration if not applicable). All documents must be valid and submitted as per tender guidelines.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), financial proposal (40%), and eligibility compliance (20%). Minimum thresholds include a 70% technical score and adherence to all eligibility criteria. The government reserves the right to reject any non-compliant bid.
What documents are required for bid submission?
Bidders must submit Registration Certificate, Bank Solvency Certificate, GST Certificate, Pan Card, EPFO registration, ESI declaration or certificate, Annexure-A, and proof of bid fee and EMD. All documents should be uploaded electronically via the official portal.
What is the scope of work for the security services in this tender?
The scope includes deploying trained security personnel for 24/7 surveillance, patrolling, monitoring entry/exit points, and incident reporting. The service aims to ensure safety and security at the Phophal-1 Irrigation Scheme site, supporting government water resource management during Rabi 2025-26.
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Documents 4
1 Tender P 1 to 16.pdf
TENDER_DOCUMENT
2- SBD Man Power Sec-1-Phophal-1- P 1 to 122.pdf
TENDER_DOCUMENT
3 Sch B - Man Power - Rabi - Phophal-1 P. 123.pdf
TENDER_DOCUMENT
Annexure A.pdf
TENDER_DOCUMENT
1 Tender P 1 to 16.pdf
TENDER_DOCUMENT
2- SBD Man Power Sec-1-Phophal-1- P 1 to 122.pdf
TENDER_DOCUMENT
3 Sch B - Man Power - Rabi - Phophal-1 P. 123.pdf
TENDER_DOCUMENT
Annexure A.pdf
TENDER_DOCUMENT
