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Open State Governments & UT NPROCURE

Government Tender for SITC of HVAC Negative Pressure System at IPHL Gandhinagar

Bid Publish Date

23-Jul-2025, 11:00 am

Bid End Date

30-Jul-2025, 12:30 pm

EMD

₹26,600

Value

₹26,55,070

Location

GANDHINAGAR , GUJARAT

Progress

Issue23-Jul-2025, 11:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

HVAC ELECTRICAL NEGATIVE PRESSURE AIR SHOWER ANTI DUST PRODUCTS

This government tender offers a unique opportunity for qualified HVAC contractors to participate in the Supply, Installation, Testing, and Commissioning (SITC) of a Negative Pressure HVAC System at the Integrated Public Health Laboratory (IPHL) in Gandhinagar, Gujarat. The project aims to improve infection control and environmental safety within healthcare laboratories, adhering to strict technical standards. Bidders must demonstrate proven experience in healthcare HVAC systems, provide necessary certifications, and submit detailed technical and financial proposals through the online nProcure portal. The tender process involves preliminary and commercial stages, with clear eligibility and evaluation criteria designed to ensure quality and compliance. The estimated project value is approximately ₹26.55 lakh, with a deadline for bid submission on 30th July 2025. This opportunity is ideal for HVAC firms specializing in healthcare environments, laboratories, and clean room systems, seeking to contribute to critical public health infrastructure in Gujarat.

Scope Of Work

The scope of work for this tender includes:

  • Design, supply, and installation of HVAC Negative Pressure System in the IPHL laboratory.
  • Testing and commissioning to ensure system meets specified standards.
  • Adherence to technical specifications outlined in tender documents.
  • Provision of all necessary materials, equipment, and accessories as per the approved make list.
  • Compliance with safety and environmental regulations.

The process involves:

  1. Review of tender documents and technical specifications.
  2. Preparation and submission of bid including technical and financial proposals.
  3. Bid evaluation and shortlisting based on eligibility and technical criteria.
  4. Final selection and contract award.
  5. Execution of installation and testing within the stipulated completion period.

Bidder must ensure that all work is carried out in accordance with the detailed specifications provided in the tender documents, including the Standard Specification for Electrical Work and other referenced standards.

Technical Specifications

The technical specifications require bidders to adhere to the following:

Parameter Specification
System Type Negative Pressure HVAC System
Capacity As per detailed drawings and standards
Standards Compliant with Standard Specification for Electrical Work
Certification Must have certification from recognized authorities
Installation Complete setup including ducting, filters, and control systems

Sequential procedures include:

  1. Design review and approval.
  2. Material procurement.
  3. Installation as per approved drawings.
  4. System testing and commissioning.
  5. Final inspection and handover.

All technical work must meet the standards outlined in the tender documents and referenced specifications.

Financial Requirements

The estimated tender value is ₹26,55,070. Bidders should prepare their financial proposals accordingly, including detailed cost breakdowns for materials, labor, testing, and commissioning. The financial bid must be submitted in the prescribed format, with clear item-wise costs.

Cost Component Amount (INR)
Material To be quoted
Labour To be quoted
Testing & Commissioning To be quoted
Total Estimated Cost ₹26,55,070

Payment terms include an initial mobilization advance, progress payments based on milestones, and final payment upon project completion and approval. All costs must be inclusive of applicable taxes and duties, with detailed invoices submitted for each payment stage.

Documents 6

Make List Electrical - IPHL HVAC (1).pdf

TENDER_DOCUMENT

SCH B (1).pdf

TENDER_DOCUMENT

Standard Specification for Electrical Work.pdf

TENDER_DOCUMENT

0.SBD Book_HVAC_NEW FINAL_1.pdf

TENDER_DOCUMENT

2. PQ and Special Condition.pdf

TENDER_DOCUMENT

Annexure-1.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid GST Registration and PAN Card.
  • ✓ Must submit Tender Fee/Bid Fee and Earnest Money Demand Draft.
  • ✓ Provide a Solvency Certificate from a scheduled or nationalized bank for at least 25% of the tender value.
  • ✓ Demonstrate relevant experience in SITC and maintenance of negative pressure HVAC systems, especially in healthcare or laboratory environments.
  • ✓ Submit proof of work experience with certificates for projects involving negative pressure systems, clean rooms, or specialized HVAC systems.
Qualification Minimum Requirement
Tender Fee Paid and documented
Earnest Money Rs. 26,600 or equivalent
Solvency Certificate Not less than 25% of tender value
Work Experience Proven experience in healthcare HVAC systems

All documents must be submitted in scanned format as part of the preliminary bid stage.

Bidding Process

Process Timeline

1. Priliminary Stage

30-07-2025 18:02

2. Commercial Stage

30-07-2025 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Annexure – 1 (A)

User Defined Template-Secured

Required

Annexure – 1 (B) Annual Operation Charges

User Defined Template-Secured

Required

Required Documents

Stage - Priliminary Stage

1

1) Upload Scan copy of Tender fee/Bid Fee

Required
2

2) Upload Scan copy of Earnest Money Demand Draft

Required
3

3) Upload Scan copy of Solvency certificate Scheduled bank or nationalized bank for current calendar year. Amount not less than 25 Percentage of Amount put to tender. i.e. 2025

Required
4

4) Upload Scan copy of GST Registration

Required
5

5) Upload Scan copy of PAN Card.

Required
6

6) The Tenderer Must Have Work Experience AND Mandatory Submission of certificate for Proven experience specifically in SITC and maintenance of negative pressure or specialized air conditioning systems, Clean room application; which are critical in environments needing controlled contamination or infection control (e.g., hospitals, laboratories, pharmaceutical sector) based on general HVAC industry standards, 40 Percentage of the Tender Value i.e. Rs. 1062030.00 (Without GST)

Required

Stage - Commercial Stage

1

Upload Scan Copy of Annexure-1.pdf

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 30th July 2025 at 18:00 hours. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required to participate in this tender?

Bidders must submit scanned copies of:

  • Tender fee/Bid fee
  • Earnest Money Demand Draft
  • Solvency Certificate
  • GST Registration
  • PAN Card
  • Proven experience certificates in HVAC negative pressure systems, especially in healthcare settings.
    All documents must be uploaded during the preliminary stage of the bid process.
How can I participate in the online bidding process?

Participants need to register on the nProcure portal and obtain a valid Digital Certificate. Training sessions are available every Saturday at GNFC Infotower. After registration, bidders can download tender documents, prepare their bids, and submit electronically before the deadline. Physical submissions are not accepted.

What are the evaluation criteria for this tender?

Bids are evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). Minimum technical score must be 70%, and all mandatory documents must be submitted. The lowest financial bid will score higher in the financial evaluation.

Who should I contact for clarifications?

For any queries, contact The Superintending Engineer, Project Implementation Unit via email at [email protected]. Support is also available from the nProcure support team at +91-79-40007517, 40007514, 40007515, or via email at [email protected].